SENSE Fall 2007 Pilot Orientation Conference Calls

Conference Call Overview Materials available on Web site Procedure Guide PowerPoint SENSE participation agreement Agenda Introductions – whose new? Project overview Sampling frame Timeline The Survey of Entering Student Engagement

Survey of Entering Student Engagement (SENSE) Purpose: Systematically understand earliest experiences Emphasis on “the front door” experience Help students persist through equivalent of first semester (12-15 credits) Benefits for participating colleges Use data to produce more successful student outcomes Useful for benchmarking institutional practices and assessment strategies Data will provide means for benchmarking externally (after pilot) Comparison/Contrast with CCSSE CCSSE administered spring; SENSE given in fall during 4 th and 5 th weeks CCSSE samples drawn from all courses; SENSE focused sampling frame The Survey of Entering Student Engagement PROJECT OVERVIEW

Roles and Responsibilities (p.2) Campus Contact MUST be available during summer months Survey Administrator(s) May be same person as Campus Contact Faculty may (in some cases) be the Administrator SENSE Liaison Liaison will be assigned in early June The Survey of Entering Student Engagement PROJECT OVERVIEW

The Survey of Entering Student Engagement PROJECT OVERVIEW

Fall Term Course Schedule File (CSF) The CSF is used to create the sample The CSF contains only courses meeting the following parameters (page 4): All developmental reading, writing, and math courses at all levels (NOT INCLUDING ESL courses) First college-level math course(s) First college-level English course(s) Send an Excel (not html or pdf) file to SENSE Liaison within one week of this call Template in guide (Appendix F, page 23) The Survey of Entering Student Engagement SAMPLING

Fall Term Course Schedule File (CSF) Courses outside the sampling frame – DO NOT include: Distance-learning classes not meeting in person during the fourth and fifth weeks of class ESL courses Dual-enrollment courses for high school students Review the sample Check for courses that should not have been included Two days to review to determine if another sample needs to be pulled The Survey of Entering Student Engagement SAMPLING

Target Sample Size – 160 % The Survey of Entering Student Engagement SAMPLING Enrollment categoryTarget sample size 160% of targetAverage number of classes Fewer than 1,500TBD 21 1,500–4, ,500–7, , ,000–14,9991,0001, ,000–21,9991,2001, ,000 or more1,5002,400108

The Survey of Entering Student Engagement Guide StepActivityDue DateResponsibility Registration StepCollege sends contact information for its Campus ContactMarch 16College President Step 1 SENSE sends timeline and procedure guides to 2007 participant college Notifies college of its SENSE Liaison April 20SENSE Project Coordinator Step 2College sends President’s Memo to all faculty, staff, and administrators Mid to late April (prior to end of spring term) Campus Contact Step 3Conference Calls – General Orientation/Course SchedulesApril 24 – May 2 SENSE Project Coordinator/Liaison Campus Contact Step 4 College sends SENSE: (1) Course Schedule files and (2) Codebook within one week of conference calls. April 25 – May 10 (dependent upon date of conference call college participates in) Campus Contact Step 5 SENSE sends an Excel file with randomly selected courses for survey administration As completed, but no later than June 15 SENSE Liaison Step 6 Campus Contact selects Survey Administrator(s) June 15 – July 1Campus Contact Step 7 Liaison and Campus Contact confirm courses and faculty selected for SENSE administration do not fall outside sampling frame June 15 – July 1 Campus Contact and SENSE Liaison Step 8 Campus Contact creates and sends Dean’s memos to faculty whose classes have been selected for survey administration Mid July- early August (approx. two weeks prior to first class day) Campus Contact Step 9 Survey Administrator(s) contacts faculty members to schedule administration Prior to start of classesSurvey Administrator Step 10 SENSE sends class packets to Campus Contact On or near first class day of fall academic term SENSE Liaison Step 11 In-class survey administration during 4 th and 5 th weeks of fall academic term Late August – Mid-October depending first class day Survey Administrator Step 12Campus Contact returns completed surveys to SENSEweekly Campus Contact DEADLINE ALL COMPLETED SURVEYS RECEIVED BY SENSE FOR INCLUSION IN DATA ANALYSIS By end of 7 th week of classes – No later than October 15 Campus Contact SENSE Deliverable: Institutional reportFebruarySENSE TIMELINE REVIEW P.13

The Survey of Entering Student Engagement TIMELINE REVIEW President’s Memo When to send: Prior to the conclusion of spring 2006 term! Template: Appendix D, page 21 Sample Approval Process When to send: Submit the CSF as an Excel file to your liaison within one week of this call Sample: Appendix F, page 23 SENSE sends college random sample (May 10 – June 15) College approves sample, SENSE begins building class packets

The Survey of Entering Student Engagement TIMELINE REVIEW Survey Packet Preparation Each sampled course will have an envelope containing these materials: SENSE Surveys (including extra surveys) Survey Administration Script (Appendix I, page 26) Class Information Sheet (Appendix J, page 27 - Note: not yet printed) SENSE Special Focus Questions #2 Pencils SENSE also sends UPS return shipping labels and SENSE neon address labels

The Survey of Entering Student Engagement TIMELINE REVIEW Selecting Administrators Administrators may be non-faculty or faculty Dean’s memo When to send: July 15 – August 15 Sample: Appendix E, page 22 Scheduling Letter When to send: Prior to start of 2007 fall academic term Sample: Appendix H, page 25

The Survey of Entering Student Engagement TIMELINE REVIEW Post Administration Return completed surveys WEEKLY to SENSE in the course envelopes (along with Class Information Sheets) in which the surveys were administered UPS shipping labels-if you lose them or need more, contact SENSE liaison SENSE suggests notifying us when a survey shipment is sent Recommend Campus Contact keeps record of shipments All surveys must be returned to SENSE no later than October 15, 2007

The Survey of Entering Student Engagement SENSE DELIVERABLES Institutional Reports All reports will be electronic via the SENSE Web site Reports will be available February 2008 Pilot Data will in the Member’s Only section; however, beyond data phase data will be posted in the public section of our Web site

The Survey of Entering Student Engagement Questions? WRAP-UP