Off-Site Storage : Value Added? R. Cecilia Knight Grinnell College

What qualifies as off-site? Outside of library Not available within 24 hours Not browsable

Why Off-Site Storage? Lack of space To prevent damage Unique material Duplicate content Available in other format(s) Infrequent use

A local view

Why off-site storage? Electronic access is year to year subscription Electronic version could disappear or become unusable Copyright questions Technology un-settled

Why off-site storage? Original format may be preferred / needed by some patrons Format does not lend itself to open shelves Copyright issues are different between paper and digital versions

MLAC MLAC offers academic, public and governmental libraries in Minnesota secure and environmentally sound long-term storage of paper-based collections. Items are available to all but retain connection to owning institution.

Five College Library Depository “The Five College Library Depository (FCLD) is a high density storage facility for the lesser-used materials from the libraries of Amherst College, Hampshire College, Mount Holyoke College, Smith College, and the University of Massachusetts Amherst. All materials in the FCLD are listed in the Five Colleges Libraries Catalog. “

Five College Library Depository

How available? On-demand When “room” is open Page within X hours Available within 1 week Available after digitization (patron gets digital item) Photocopy available Interlibrary Loan

Other Considerations Local Perspectives –What is my local library responsible for? –Last copy in Iowa? –Local authors –Local publishers How wide do we cast our net?

Who is responsible? If not us, who? ARL libraries Small Liberal Arts Libraries Public Libraries

ARL Libraries The members of ARL are research libraries distinguished by the breadth and quality of their collections and services. Each member also makes distinctive contributions to the aggregation of research resources and services in North America.

Small Liberal Arts Libraries May have some special collections. May be institutional archive Likely to have local news organs

Public Libraries Are likely to collect “local” publications and media. Local news organs

Other considerations Portico CRL LOCKSS How many copies are enough? CLOCKSS

Portico About Portico Mission The mission of Portico is to preserve scholarly literature published in electronic form and to ensure that these materials remain accessible to future scholars, researchers, and students. The Portico Solution The scale and complexity of the infrastructure and operation necessary to preserve core electronic scholarly literature exceeds that which can be supported by any individual library or institutional budget. After extensive, iterative discussion in the library and publisher communities, the Portico electronic archiving service has been shaped in response to this need. Initial support for Portico is provided by The Andrew W. Mellon Foundation, Ithaka, The Library of Congress, and JSTOR.The Andrew W. Mellon Foundation IthakaThe Library of CongressJSTOR Portico offers a service which provides a permanent archive of electronic scholarly journals.electronic scholarly journals

Center for Research Libraries CRL is a consortium of North American universities, colleges, and independent research libraries. The consortium acquires and preserves traditional and digital resources for research and teaching and makes them available to member institutions through interlibrary loan and electronic delivery.

LOCKSS LOCKSS (Lots of Copies Keep Stuff Safe) is an international non-profit community initiative that provides tools and support so libraries can easily and cost-effectively preserve today’s web-published materials for tomorrow’s readers.

CLOCKSS: Controlled LOCKSS A community-governed partnership of publishers and libraries working to achieve a sustainable, globally distributed archive in order to ensure reliable, long-term access to scholarly e-content.

Commercial Players? –

Google books “We’ve partnered with a whole lot of publishers (over 10,000) to bring you previews of their books on Google Book Search. If the book you’ve found was submitted by one of these publishers, you'll often find that the first link takes you directly to their website. “

Google books “Finally, you’ll see a link to ‘Find this book in a library.’ We work with major union catalogs like WorldCat so we can show you which libraries closest to you have your book available. “

Insurance or hijacking? Surrogate for physical items Searchable Quality questions (not planned as preservation – only to provide access) No guarantee that this will remain important

Google and World Digital Library Google Co-Founder and President of Technology Sergey Brin said, "Google supports the World Digital Library because we share a common mission of making the world’s information universally accessible and useful. To create a global digital library is a historic opportunity, and we want to help the Library of Congress in this effort." To lay the groundwork for the WDL, the Library will develop a plan for identifying technology issues related to digitization and organization of WDL collections. These might include presentation, maintenance, standards and metadata schemas that support both access and preservation. The plan will also identify resources, such as equipment, staffing and funding, required to digitize and launch an online presentation of a WDL collection.

World Digital Library “The World Digital Library will make available on the Internet, free of charge and in multilingual format, significant primary materials from cultures around the world, including manuscripts, maps, rare books, musical scores, recordings, films, prints, photographs, architectural drawings, and other significant cultural materials. The objectives of the World Digital Library are to promote international and inter-cultural understanding and awareness, provide resources to educators, expand non-English and non-Western content on the Internet, and to contribute to scholarly research. “

Commercial partners? Open Content Alliance (OCA) –Internet Archive –Microsoft –Yahoo –Hewlett-Packard Labs, LibriVox, Adobe, etc.

Open Content Alliance (OCA) “…building a permanent archive of multilingual digitized text and multimedia content. By creating a growing archive of digital materials, the OCA will serve the combined interests of its contributors and the global community of Internet users. “

Other Digital Book Efforts Project Gutenberg Gutenberg-e National Academies Press Many Publishers are doing both

Looking ahead How many libraries are thinking seriously about these issues and what to do in the near future?

Going forward Balancing our natural tendencies towards conservation with realistic views of space availability Capitalizing on libraries’ tendencies to cooperate and collaborate

Conclusions Models are developing for conserving and preserving the public record Serial publishing has had more focused efforts than monographic publishing A combination of physical and digital solutions is the likely model to emerge Commercial partnerships will be a probable future