Ms. Irene Onyancha ISTD/Library & Information Management Services United Nations Economic Commission for Africa The Second Session of the Committee on Development Information, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia The Second Session of the Committee on Development Information, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia The ECA Institutional Repository: A knowledge base on African socio-economic development

Brief Introduction of the ECA Library activities Managing ECA publications 2 years ago Vision 2013 for ECA Publications Towards vision 2013: The ECA IR project –Defining the project –Implementing the IR project –Populating the IR –Accessing Items in the IR –Lessons Learnt Benefits of the ECA IR The ECA The Second Session of the Committee on Development Information, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia The Second Session of the Committee on Development Information, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia Overview The Second Session of the Committee on Development Information, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia The Second Session of the Committee on Development Information, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia The Second Session of the Committee on Development Information, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia The Second Session of the Committee on Development Information, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia The Second Session of the Committee on Development Information, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia The Second Session of the Committee on Development Information, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia

Creating tools to enhancing access to –E-resources, ECA publications & UN publication –Resources on the web Client services –Identify users needs and march services –Create an enabling environment for users –Archive administrative records of the commission Outreach services –Technical assistance –ASKIA/AVLIN programme The Second Session of the Committee on Development Information, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia The Second Session of the Committee on Development Information, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia Activities of the ECA Library

The status of ECA Publications 2 years Ago Divisional Collections Catalogued collection Electronic copies Staff computers ECA Web sites Library shelves Library basement ECA publications

Data Management Data Management Archival Storage Archival Storage Cataloguing interface Cataloguing Metadata Export Metadata Export Dublin Core Unqualified Dublin Core Unqualified MARC21 Qualified DC/ (AGRIS AP) Qualified DC/ (AGRIS AP) Self-archiving IR Wiki E-Collections ODS IR-Blog ECA-HQ Search Engine Access interface UN Depository Libraries Vision 2013 for ECA publications SRO-NASRO-SASRO-EASRO-WA

Defining the Institutional Repository Project –Build on project 2007 –Project documents: Concept note, proposal and Business Plan –Funding Preliminary activities –Setting up a project team –Recruitment of project staff –Contracting a Service provider for the IR platform development Purchase of equipments –Digitization –Servers & Computers –Storage and archival materials The Second Session of the Committee on Development Information, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia The Second Session of the Committee on Development Information, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia Towards vision 2013: The ECA IR project

Project activities & work flow –Cataloging, indexing & reviewing, scanning ECA publications collection development –Printed publication –Digital collection digitally born & digitization Online platform development –Software selection & development of systems requirement –Customization Controlled Vocabularies (UNBIS thesaurus & SC, Geo terms, author) AGRIS AP metadata ( submission & export) New modules (MQM, CUA and Document Streaming) The Second Session of the Committee on Development Information, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia The Second Session of the Committee on Development Information, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia Towards vision 2013: Implementing the IR project

Importing MARC21 metadata from the ILS –A crosswalk between MARC21 and AGRIS AP (Qualified Dublin Core) –Import tool Communities and Collections development –12 communities and 21 collection based on the ECA’s work programme –1 community and 5 collections for ECA sub-regional offices Uploading digital files –All digital files saved with the accession number of the metadata records –Dspace submission workflow revised Towards vision 2013: Populating the IR The Second Session of the Committee on Development Information, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia The Second Session of the Committee on Development Information, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia

Searching –Simple Search –Advanced search using the AGRIS AP fields –Subject search Browsing –Dspace out of the box features (title, date & Communities and collections –Subject keyword browse (UNBIS thesaurus) –Thematic collections of ECA conferences & Flagship publications Harvesting –OAI-PMH (simple DC) –Expose metadata using AGRIS AP for specialized harvesters Towards vision 2013: Accessing the IR items & files The Second Session of the Committee on Development Information, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia The Second Session of the Committee on Development Information, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia

The timely availability of the project documents crucial in acquiring project funding; Level of funding determines the level implementation and sustainability; Availability of in-house expertise is very important –Facilitate customization –Avoid recurring expenses for external services Services of an experienced service provider was central to the timely implementation of the project; good planning and teamwork was very critical for the success of the project. Lessons Learnt The Second Session of the Committee on Development Information, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia The Second Session of the Committee on Development Information, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia

Systematic collection, management, preservation and dissemination of ECA intellectual property Accessibility of ECA’s knowledge through a large number of sources (e.g. portals, aggregators and search engines); Greater visibility will increase the impact of ECA work in the continent A vast amount of information that is local (pertaining to the African continent) and difficult to obtain will be freely accessible; and Mirrors of the IR will facilitate better access across the regions given the Internet connectivity problems on the African continent. An information resource for the ASKIA/AVLIN networks and other online portals for African content. The benefits the ECA IR The Second Session of the Committee on Development Information, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia The Second Session of the Committee on Development Information, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia

The ECA The Second Session of the Committee on Development Information, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia The Second Session of the Committee on Development Information, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia

Thank You!!!!!!! The Second Session of the Committee on Development Information, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia The Second Session of the Committee on Development Information, Science and Technology CODIST-II 2-5 May 2011, Addis Ababa, Ethiopia The ECA Library and Information Management Services