THE WONDERFUL WORLD OF SPREADSHEETS Mr Martin

LESSON 1 – OVERVIEW OF SPREADSHEETS & THE KEY TERMS Mr Martin

OPEN MICROSOFT EXCEL  Turn your chair around and look at the board Mr Martin, 2013

Spreadsheets are powerful ________ that are able to process numbers and ____. They are used extensively in statistics, accounting and sales professions. Spreadsheets can be used for ______ keeping, predictions and _______. Spreadsheets use a collection of rows and _______, which look like a grid or extensive table. The rows are the _______ elements and the columns are the ________ elements. The intersection of a row and a column is known as a _______. WHAT ARE SPREADSHEETS? Vertical, Columns, Cell, Programs, Record, Data, Charting, Horizontal Vertical Cell Record ProgramsData Columns HorizontalCharting Mr Martin, 2013

WHAT COULD WE USE SPREADSHEETS FOR? Class Brainstorm: Lists (shopping lists, contact lists) Accounting (budgets) Time Sheets Databases Chart creation (GANTT) Mr Martin, 2013

WHAT DO THEY LOOK LIKE? Mr Martin, 2013

KEY TERMS Row Column Cell Cell Address Mr Martin, 2013

KEY TERMS Row – Horizontal (sideways) Column – Vertical (up and down) Cell – Where a row and column intersect Cell Address – Coordinates of the Cell (Column Letter + Row Number) Mr Martin, 2013

Row Column Cell Cell Address Mr Martin, 2013

Row Column Cell Cell Address Mr Martin, 2013

Question 1 - What is the Cell Address of the selected square? Mr Martin, 2013

Active Cell Data Entry Question 2 - What is the Cell Address of the selected square? Mr Martin, 2013

SPREADSHEET BATTLESHIPS Mr Martin, 2013

SKILLS IN PLAYING SPREADSHEET BATTLESHIPS  Changing column width  Changing row height  Adding a border  Merging cells  Colouring cells  Entering data  Familiarising yourself with excel Mr Martin, 2013

Select all Step 1 Mr Martin, 2013

Hold the line and drag Step 2 Mr Martin, 2013

Hold the line and drag Step 3 Mr Martin, 2013

Select the cells from B3:M14 Step 4 Mr Martin, 2013

Add a boarder (all borders) Step 5 Mr Martin, 2013

Add letter coordinates (row) Add number coordinates (column) Step 6 Mr Martin, 2013

CREATE YOUR SHIPS BELOW THE GRID Mr Martin, 2013

Make your ships Step 7 Mr Martin, 2013

Merge the cells for your ships Step 8 Mr Martin, 2013

Colour your ships Step 9 Mr Martin, 2013

COPY & PASTE Step 10 Mr Martin, )Select everything you have done by clicking from the top left hand corner and dragging until the bottom right hand corner 2)Click the cell where you would like paste your battleship grid

TEST OUT YOUR SPREADSHEET BATTLESHIPS Mr Martin, 2013

PRINT OUT YOUR SHEET (LANDSCAPE) FOR YOUR FOLIO Mr Martin, 2013

LESSON 2 OF THE WONDERFUL WORLD OF SPREADSHEETS Mr Martin

STEP 1. LOG ON TO YOUR COMPUTER THEN TURN AND FACE ME

Changing column width - Changing row height – Adding a border – Merging cells - Colouring cells - Entering data – Mr Martin, 2013 SKILLS WE LEARNT LAST LESSON

THIS WEEK: CALCULATIONS What might we want to calculate with a spreadsheet? What are our basic calculations? (think of a calculator)  Plus  Minus  Multiplication  Division

What might we like to do with some data? For example. If we rent 5 videos and they cost $5 each What if we had store credit of $30

Mr Martin, 2013 What we will be doing this lesson

Mr Martin, 2013

THE IMPORTANCE OF THE CELL ADDRESS Think back to our spreadsheet battleships If you put in the wrong coordinates you miss Same with formulas - if you put in the wrong coordinates for your formula it will be wrong

ACTIVITY 1 – 7 TIMES TABLES 1)Open Microsoft Excel 2)Type the numbers 1-12 down column A 3)Type the number 7 down column B 4)Click on cell C1 and type the following 5)Repeat until the whole column is complete Mr Martin, 2013

FORMULAS IN EXCEL * is the multiply symbolEG. D5*D6  / is the divide by symbolEG.=A3/A4  + is the plus symbolEG.=B4+C4+D4+E4  - is the subtract symbolEG.=F10-F9 All formulas need to start with = = Mr Martin, 2013

FORMULA FORMAT =A1+A2+A3+A4+A5+A6+A7 or =sum(A1+A2+A3+A4+A5+A6+A7) or =sum(A1:A7) Mr Martin, 2013

ACTIVITY 2 – FORMATTING THE DATA

1)Insert a cell left to column B and type the symbol X 2)Insert a cell left to column D and type the symbol = 3)Insert some borders around your data 4)Shade the rows an alternate colour 5)Copy table into a Microsoft Word document Mr Martin, 2013

HOW TO TAKE FROM EXCEL AND INSERT INTO WORD Mr Martin, )Select everything you have done by clicking from the top left hand corner and dragging until the bottom right hand corner 2)Click the Microsoft word document you would like to paste and right click

SAVE  Create a folder in your students drive named ‘spreadsheets’  This is where you will be saving all your work with spreadsheets  Save your excel document – seventimestable  Save your word document – seventimestable  8177>student home>

LESSON 3 Mr Martin

SAVING You need to follow this path to save you work 8177>student home>

Last lesson: 1)We created a times table document using a simple formula A.Rules for formulas? Mr Martin, 2013

FORMULAS IN EXCEL * is the multiply symbolEG. D5*D6  / is the divide by symbolEG.=A3/A4  + is the plus symbolEG.=B4+C4+D4+E4  - is the subtract symbolEG.=F10-F9 (All formulas need to start with =) = Mr Martin, 2013

TAKING THE AVERAGE What is the average? How do we get an average? Mr Martin, 2013

TABLE DISPLAYED ON BOARD AND ENTERING AGES

ACTIVITY 3 – DATA ENTRY 1)Open a new Microsoft Excel 2)Copy down off the board the ages of everybody in your class 1)Type first name down column A 2)Type their age down column B Mr Martin, 2013 Nameage Bob34 Etc.

DATA What can we do with this data? Note – data that is in merged cells cant be changed into tables on macs Mr Martin, 2013

AUTOSUM FUNCTIONS Sum – Average – Count numbers – Max – Min -

AUTOSUM FUNCTIONS Sum – grabs the nearest range ie. A1:A5 and adds together Average - grabs the nearest range ie. A1:A5 and adds together and divides by the number of cells Count numbers – Tells you how many cells have values (data entered) Max – Maximum number in the range Min - Minimum number in the range

ACTIVITY 4 – FILL IN THIS TABLE Note – you will need to create this table first Mr Martin, 2013

ACTIVITY 5 – FILL IN THIS TABLE Note – you will need to create this table first Mr Martin, 2013

PERCENTAGES A/B*100= =B2/B3*100

ACTIVITY 6 – CONVERT THE DATA TO A TABLE Insert > Charts Mr Martin, 2013

WHY DO WE USE GRAPHS AND TABLES? Reasons why? Entering the correct formulas with cell addresses so that if you change the data the percentages and tables/graphs change with it Mr Martin, 2013

TYPES OF GRAPHS Mr Martin, 2013

COLUMN GRAPHS Mr Martin, 2013

LINE GRAPH Mr Martin, 2013

PIE GRAPH OR DOUGHNUT CHART Mr Martin, 2013

SCATTER GRAPH OR BUBBLE CHART Mr Martin, 2013

BAR CHART Mr Martin, 2013

READING/INTERPRETING GRAPHS Mr Martin, 2013

READING/INTERPRETING GRAPHS Mr Martin, 2013

If you are having trouble with the format of your data you may need to change the data type FOR EXAMPLE - A mobile phone number entered into excel will not show the first will display as unless changed to TEXT format Mr Martin, 2013

DEMONSTRATION ON CONVERTING DATA TO TABLES Mr Martin

IMPORTANT THINGS TO REMEMBER 1)Your version of Excel wont convert data that is in a merged cell into a table 2)You will need to format the cells to tell it what is in there. What type of DATA it is eg. Percentage, text, number

IMPORTANT: When dealing with different data types eg. Percentages you need to format cells

CONVERT THIS DATA INTO A TABLE Activity 1) Create a pie/donut graph which represents 68% YES & 32% NO Activity 2) Create a pie/donut graph which represents 40% YES, 30% NO & 10% MAYBE Activity 3) Create a column graph representing bowling game averages with  Barry on 10, William on 25, Mark on 50 & Johnny on 125

Activity 1

Activity 2

Activity 3

ACTIVITY 4 Create a graph using the data we collected on everybody’s favourite colour (on whiteboard)

DESIGN PROJECT Mr Martin

DESIGN PROJECT – HOLIDAY BUDGET You are to design a spreadsheet that acts as a budget for a family holiday for 4 people (2 adults, 2 children) The total budget for the holiday is $5,000 and you must stay 5 nights You must include; Transport, Accommodation, Food, Activities, Entertainment & extra spending You will need to present your holiday budget as a report in a word document. In your report you must include the tables and graphs from your excel document AND screenshots from the internet of the places you are staying, eating, being entertained. The following graphs must be generated from your information –  Pie graph showing where your expenses are going to (Transport, Accommodation, Food, Activities, Entertainment, Shopping)  Column graph showing how much your spending each day You must state which day you spend the most money and how much you spent and which day you spend the least money and how much you spent. You must also state your average spend per day. Mr Martin, 2013

Marking Criteria Basic (0-3) Satisfactory (4-6) Excellent (7-10) Researches using the internet and takes screen shots of website info Fulfill design brief ($5000, 4 people, 5 nights) Uses formulas in excel document accurately to calculate expenses Creates tables and graphs in Microsoft excel and formats them correctly Exports tables and graphs into Microsoft Word Creates the design briefs specified graphs (pie, column) Total 60 Mr Martin, 2013

MONDAY & TUESDAY  Finish Design brief  Create your tables (based on the example I handed out)  Fill in your findings from the internet  Insert formulas to create an accurate budget  Create charts

TO DO..  Make sure you have a Microsoft Excel document named ‘(yourname)holidayplanner’  Finish Design Brief (most of us had a finished design brief last lesson)  Enter Requirements (number of people, specifics, nights accommodations, total budget)  Start a table with estimated cost & estimated money remaining  Start your accommodation table with the same headings as your example sheet (Place of accommodation, cost per night, length of stay, total, total accommodation budget)  While on the internet researching you must take a screen grab of the internet site and insert it into your holidayplanner spreadsheet

TO DO..  Make sure you have a Microsoft Excel document named ‘(yourname)holidayplanner’  Finish Design Brief (most of us had a finished design brief last lesson)  Enter Requirements (number of people, specifics, nights accommodations, total budget)  Start a table with estimated cost & estimated money remaining  Start your accommodation table with the same headings as your example sheet (Place of accommodation, cost per night, length of stay, total, total accommodation budget)  While on the internet researching you must take a screen grab of the internet site and insert it into your holidayplanner spreadsheet

TODAY..  Accommodation  Travel  Food  Activities & Entertainment  Shopping Money  Estimated totals  Graphs

INTERNET RESEARCH By the end of this lesson you need to have researched: (MUST INCLUDE SCREEN SHOTS OF EACH & URL – DEMONSTRATE)  Where you are staying  How you are going to get there (airplane, bus, train, hire car)  What you are eating (breakfast, lunch, dinner)  What activities you are doing (theme parks, bowling, movies, etc.)

Lessons until project is due MonTuesWedMon Wed Accommodation Lesson 1 Internet research for accommodation Calculations for the total 5 nights accommodation Take a screen shot for your report Inserting a screen shot into your report Travel Lesson 2 Internet research for travel Calculations for the total travel Take a screen shot for your report Inserting a screen shot into your report Food Lesson 3 Internet research for food Calculations for the total 5 days/nights food Take a screen shot for your report Inserting a screen shot into your report Activities & entertainment Lesson 4 Internet research for activities & entertainment Calculations for all activities Take a screen shot for your report Inserting a screen shot into your report Shopping money Lesson 5 Consist of left over money Calculations as to who gets what Formatting the report/testing Lesson 6 Make it look presentable Make sure pictures are correct Make sure all formulas work

Lessons until project is due MonTuesWedMon Wed Accommodation Lesson 1 Internet research for accommodation Calculations for the total 5 nights accommodation Take a screen shot for your report Inserting a screen shot into your report Travel Lesson 2 Internet research for travel Calculations for the total travel Take a screen shot for your report Inserting a screen shot into your report Food Lesson 3 Internet research for food Calculations for the total 5 days/nights food Take a screen shot for your report Inserting a screen shot into your report Activities & entertainment Lesson 4 Internet research for activities & entertainment Calculations for all activities Take a screen shot for your report Inserting a screen shot into your report Shopping money Lesson 5 Consist of left over money Calculations as to who gets what Formatting the report/testing Lesson 6 Make it look presentable Make sure pictures are correct Make sure all formulas work

Lessons until project is due MonTuesWedMon Wed Accommodation Lesson 1 Internet research for accommodation Calculations for the total 5 nights accommodation Take a screen shot for your report Inserting a screen shot into your report Travel Lesson 2 Internet research for travel Calculations for the total travel Take a screen shot for your report Inserting a screen shot into your report Food Lesson 3 Internet research for food Calculations for the total 5 days/nights food Take a screen shot for your report Inserting a screen shot into your report Activities & entertainment Lesson 4 Internet research for activities & entertainment Calculations for all activities Take a screen shot for your report Inserting a screen shot into your report Shopping money Lesson 5 Consist of left over money Calculations as to who gets what Formatting the report/testing Lesson 6 Make it look presentable Make sure pictures are correct Make sure all formulas work

Lessons until project is due MonTuesWedMon Wed Accommodation Lesson 1 Internet research for accommodation Calculations for the total 5 nights accommodation Take a screen shot for your report Inserting a screen shot into your report Travel Lesson 2 Internet research for travel Calculations for the total travel Take a screen shot for your report Inserting a screen shot into your report Food Lesson 3 Internet research for food Calculations for the total 5 days/nights food Take a screen shot for your report Inserting a screen shot into your report Activities & entertainment Lesson 4 Internet research for activities & entertainment Calculations for all activities Take a screen shot for your report Inserting a screen shot into your report Shopping money Lesson 5 Consist of left over money Calculations as to who gets what Formatting the report/testing Lesson 6 Make it look presentable Make sure pictures are correct Make sure all formulas work

Lessons until project is due MonTuesWedMon Wed Accommodation Lesson 1 Internet research for accommodation Calculations for the total 5 nights accommodation Take a screen shot for your report Inserting a screen shot into your report Travel Lesson 2 Internet research for travel Calculations for the total travel Take a screen shot for your report Inserting a screen shot into your report Food Lesson 3 Internet research for food Calculations for the total 5 days/nights food Take a screen shot for your report Inserting a screen shot into your report Activities & entertainment Lesson 4 Internet research for activities & entertainment Calculations for all activities Take a screen shot for your report Inserting a screen shot into your report Shopping money Lesson 5 Consist of left over money Calculations as to who gets what Formatting the report/testing Lesson 6 Make it look presentable Make sure pictures are correct Make sure all formulas work

Lessons until project is due MonTuesWedMon Wed Accommodation Lesson 1 Internet research for accommodation Calculations for the total 5 nights accommodation Take a screen shot for your report Inserting a screen shot into your report Travel Lesson 2 Internet research for travel Calculations for the total travel Take a screen shot for your report Inserting a screen shot into your report Food Lesson 3 Internet research for food Calculations for the total 5 days/nights food Take a screen shot for your report Inserting a screen shot into your report Activities & entertainment Lesson 4 Internet research for activities & entertainment Calculations for all activities Take a screen shot for your report Inserting a screen shot into your report Shopping money Lesson 5 Consist of left over money Calculations as to who gets what Formatting the report/testing Lesson 6 Make it look presentable Make sure pictures are correct Make sure all formulas work