PublicConsultingGroup.com NJ SMART Portal: SID Management December 2007 submission.

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Presentation transcript:

PublicConsultingGroup.com NJ SMART Portal: SID Management December 2007 submission

NJ Department of Education Agenda Overview of NJ SMART SID Management View and Download SIDs Manage Records Errors Correct data in records with errors Clear SID and resubmit record Disputed Resolve records that are also claimed by another district Release a disputed SID Issued Change the status of a record from Active to Inactive Unresolved Query records for matches Change data in records Request a new SID or a SID Association Clear SID and resubmit record

NJ Department of Education Key Facts NJ SMART Portal opened for SID Management on March 24 th A SID management User Guide is currently posted on the DOE website All Districts and Charter Schools must complete SID Management by April 18 th

NJ Department of Education Important Information Help Line: Help Website:

NJ Department of Education Overview of NJ SMART SID Management

NJ Department of Education View SIDs – Filter your report to view a particular group of students 2 – Select a format to export your student data

NJ Department of Education Download SIDs

NJ Department of Education Download SIDs

NJ Department of Education Clear a SID: Unresolved & Errors Click on the Records with Errors or Unresolved Records link

NJ Department of Education Clear a SID and Resubmit the Record Click View Details for the record you would like to resubmit

NJ Department of Education Clear a SID and Resubmit the Record Click the Resubmit link

NJ Department of Education Clear a SID and Resubmit the Record Click OK

NJ Department of Education Clear a SID and Resubmit the Record Click Update Record

NJ Department of Education Errors: Correct Data in Records with Errors Click on the Records with Errors link

NJ Department of Education Errors: Correct Data in Records with Errors Click Change Record for the student you would like to edit

NJ Department of Education Errors: Correct Data in Records with Errors 1 – The error message is stated in the bottom left 2 – Change the data field and click Update Record 1 2

NJ Department of Education Disputed: Resolve Records Claimed by Another District Click on the Disputed Records link

NJ Department of Education Disputed: Resolve Records Claimed by Another District Do Research If the student is active in your district, click Dispute Resolved If the student is inactive in your district, click View Details

NJ Department of Education Disputed: Resolve Records Claimed by Another District Dispute Resolved

NJ Department of Education Disputed: Resolve Records Claimed by Another District Student is inactive, click View Details

NJ Department of Education Disputed: Resolve Records Claimed by Another District Select Change Record to update the status

NJ Department of Education Disputed: Resolve Records Claimed by Another District 1 – Select Change Record and update the data fields 2 – Click Update Record 2 1

NJ Department of Education Disputed: Resolve Records Claimed by Another District Select Query and Click Release Disputed SID

NJ Department of Education Issued: Change Record from Active to Inactive Click on the Issued Records link

NJ Department of Education Issued: Update Record Click on View Details link

NJ Department of Education Issued: Update Record Click on the Change Record link

NJ Department of Education Issued: Update Record Make changes and click on the Update Record link

NJ Department of Education Unresolved: Query Records Click on the Unresolved Records link

NJ Department of Education Unresolved: Query Records Click on View Details for the record you are interested in resolving

NJ Department of Education Unresolved: Query Records Click Query

NJ Department of Education Unresolved: Query Records Click the Search button

NJ Department of Education Unresolved: Query Records Click on the SID to view details on a possible match

NJ Department of Education Unresolved: Query Records See details on a possible match and print the screen

NJ Department of Education Unresolved: Query Records Request a New SID or SID Association

NJ Department of Education Unresolved: Query Records When you request a new SID, you will see this message and must click OK to proceed

NJ Department of Education Unresolved: Query Records Click OK again on the confirmation message

NJ Department of Education Unresolved: Query Records When you request a SID association, you will see this message and must click OK to proceed

NJ Department of Education Unresolved: Query Records Click OK again on the confirmation message

NJ Department of Education Unresolved: Query Records Click Change Record to make a change to a student record

NJ Department of Education Unresolved: Query Records Change the data field and Click Update Record

NJ Department of Education Questions? NJ SMART SID Management presentation is now posted on the DOE Website Website: Help Help Line: