1 Test Coordinator’s Manual 2007

2 MAP 2007 R equired: Comm Arts Grades and 11 Math Grades 3 - 8, and 10 Voluntary: Science Grades 3, 7, and 10 Social Studies Grades 4, 8, and 11

3 Testing Windows Testing Materials arrive March , 2007 Early Return March 26 - April 19, 2007 Regular Return March 26 - May 4, 2007

4 Return of Materials Contact CTB/McGraw-Hill for pickup as soon as testing is completed. No later than: April 20, 2007 Early Return May 7, 2007 Regular Return

5 References DTC – District Test Coordinator STC – School Test Coordinator Service line: :30 a.m. - 6:30 p.m. Central Time Only the DTC should call the Missouri Assessment Program Service Line

6 Summary of 2007 Changes (p. 2) Shipment of additional test materials will be via UPS Ground service, unless expedited shipping is desired (Customer will be responsible for the cost of the expedited shipping) (see p. 13) Glossary of assessment-related terms has been moved to the end of manual Online testing material pickup website name changed to (see p. 41) Student barcode labels included with Test Coordinator’s Kit

7 Changes (cont.) No released items for Mathematics or Communication Arts this year (only Social Studies and Science) Carbonless paper not available this year Content area labels no longer contain grade levels Unused test books do not need to be placed in white envelopes before boxing

8 Changes (cont.) All scorable test books will be returned to the same scoring site using shipping labels All unused test books must be boxed separately, using white shipping labels Part 2 of Session 3 in Social Studies is optional and therefore does not have to be administered Examiner’s Manuals for CA and Math are now grade-level specific. Both content areas are in the same manual for each grade level 3-8.

9 Changes cont. Color-coded spine bars have been added to test books as an aid for sorting assessments by grade level The School Building Survey is no longer required

10 Guidelines for Testing (p. 3) Inclusion of Special Populations IAP (504) accommodations made by appropriate professionals IEP team decides and documents accommodations; all must take MAP or MAP- A MAP-A students must have MAP test book returned with MAP-A coded ELL students in U.S. 12 months or less may be exempted from taking only MAP Communication Arts test –If coded appropriately, results will not be included in AYP or MSIP

11 All students must be accounted for when administering the MAP There are only 2 groups who are not required to take the MAP –Group 1: MAP-A students’ books must be turned in with barcode label and a completed SIS for content areas assessed –Group 2: ELL students in the U.S. less than 12 months may be exempt from taking only the Communication Arts test

Student Status Definitions (pp. 4-5) Gifted – Any student who has been identified for or has participated in district’s formal gifted program H.S. Career Education – Students in grades 9-12 in approved course by DESE –Approved programs can be viewed at:

13 Student Status Definitions (cont.) ELL (Monitoring) –Not receiving differentiated services –Monitored for 2 years after exiting services –Test results included in AYP ELL (Receiving Services) –English language proficiency below that of grade and age peers –Receiving differentiated services –Test results included in AYP Title III - (ELL students receiving services) - Consult federal programs coordinator for a roster

14 Student Status Definitions (cont.) In Building Less than Year/In District Less than Year - Last Wednesday in September MAP-A - Fill out or label test book; code MAP-A bubble Migrant - Moved across school district boundaries within preceding 36 month to accompany parent in certain types of seasonal employment

15 Student Status Definitions (cont.) Months in USA - (new) cumulative for ELL Title I - School wide and targeted SES - Approved for Free/Reduced-price meals Voluntary Transfer Student - St Louis students enrolled in St Louis county schools

16 Students Testing Out of District Home school is responsible for: –Ordering –Delivering –Collecting –Mailing

17 Student Absences Assign student an unused test book Use barcode label and SIS Code SIS for absences Return test book with SCORABLE books

18 Student Status Definitions (cont.) Homebound Students – May be tested at home or school Examiners should receive training in administration Examiners are responsible for security of testing materials

19 Student Status Definitions (cont.) Home School Students – May take part with local district’s discretion Must test at local school Teacher Name = Home Schooled on GIS (p. 31) Enter “2” in column V of GIS

20 Large Print and Braille (p. 6) Must be transcribed to a regular edition test book to receive score  Large Print and Braille test books marked “DO NOT SCORE” Contents transcribed to a regular test book Return with unused testing materials Refer to Braille Omit Instruction Sheet for Braille Omit Test Books

21 Translators (p. 7) ELL students can give responses orally or in writing in native language Responses will need to be translated into English and scribed verbatim into a regular test book New Accommodation Codes apply (see Examiner’s Manual codes) Translators must be trained in administering the MAP Translators may see tests before administration in secure environment (new)

22 Invalidation Procedures (p. 7) Student discovered cheating Examiner paraphrased test questions in any content area Examiner reads any part of the Communication Arts test to students

23 Test Coordinators’ Roles (pp. 8-9) District Test Coordinator (DTC) responsibilities: Check testing materials for sufficient quantities before April 13, 2007 (see p. 13) School Test Coordinator (STC) responsibilities: Check student pre-code roster to verify receipt of all student barcode labels

24 DTC Responsibilities Checklist (p. 8)  Receives  Checks  Distributes  Collects  Assembles  Ships

25 STC Responsibilities Checklist (p. 9)  Inventorying  Ensuring  Informing  Checking  Distributing  Collecting  Completing  Packing

26 Handling Student Barcode Labels (p. 10) Check student bio label and student pre-code roster, listing complete barcode information, for accuracy Affix labels if demographic information above double line on SIS is correct; if inaccurate, don’t use label, instead fill in all sections of the SIS If any info on bio label from below double line is inaccurate, affix label, then complete only items on SIS that require changes Check Exceptions and illustration on pp

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29 Error in STUDENT NAME, BIRTH DATE, RACE, ETHNICITY, GENDER, MOSIS STATE OR DISTRICT ID Using Student Barcode Labels Don’t use barcode; bubble in all info on SIS All of the above is correct, but other information is wrong Affix barcode label and complete only the items to be corrected Wrong student label is affixed Place blank label over incorrect label; affix correct label

30 Using Student Barcode Labels No student barcode label Place 2 blank labels over incorrect label; bubble in all info on SIS Label attached with error in STUDENT NAME, BIRTH DATE, RACE, ETHNICITY, GENDER, MOSIS STATE OR DISTRICT ID Leave barcode area blank; Bubble in all info on SIS

31 Step 1 Review Testing Materials (pp ) Test Coordinator’s Packet DTC folder STC folder Testing Materials –If not sufficient materials to administer the test immediately call Missouri Assessment Program Service Line – See Order Additional Testing Materials Chart deadline dates p. 13

32 Step 2 Distribute Testing Materials (p. 14) DTC Instructions Maintain security Track barcodes to confirm start and end barcode numbers for each shrink- wrapped bundle Match numbers with packing list Report discrepancies to CTB

33 Security Barcode Verification Form Instructions Directions and guidelines for the DTC and STC pp in Test Coordinator’s Manual Security Barcode Located on lower right-hand corner directly above “Spring 2007” Used for tracking test books Security Barcode Verification Form Used to ensure 100% accountability make sure DTC, STC, and Examiner follow Barcode Verification Form directions *Do not share test books across schools

34 Securing Testing Materials (p. 18) No testing materials may be photocopied, duplicated, or made accessible to non-testing personnel Teachers should not review test books before test (SPED teachers pre-selecting and translators are the only exceptions) When not in use, secure materials in locked room or cabinet Save DTC Folder and boxes for use after administration

35 5 Steps in Securing Testing Materials 1.DTC verify that every school has all testing materials secured at all times 2.DTC distribute the materials to all STC’s in the district 3.STC distribute Examiner’s Manuals as soon as possible to all who will administer the test 4.STC collect all students’ draft work and securely destroy 5.DTC deliver appropriate number and type of test books and ancillary testing materials to students’ out-of-district school prior to the first day of testing and make arrangements for returning materials

36 Materials Needed for Each Examiner (p. 19) Examiner’s Manual for appropriate grade level and content area Appropriate quantities of books, manipulatives and reference sheets as needed Student barcode labels for each student Pre-coded Group Information Sheet (GIS) for each teacher, grade, and content area Appropriate quantity of large white envelopes (each holds approximately 20 books) Color-coded content-area labels

37 Step 3 Collect Testing Materials (pp ) Use pp as a checklist to ensure all bullets have been completed All used and unused books must be returned including Examiner’s Copy Communication Arts writing drafts and Math scratch papers must be collected and securely destroyed

38 Markings in Test Booklets (p. 20) 1.Test books completed in ink must be transcribed in another test booklet with a non-mechanical #2 pencil in order to be scored. 2.Student responses written on coding tracks/margins must be erased and transcribed onto the response line or box

39 Markings in Test Booklets 3.All stray marks on the coding track must be erased. 4.All underlining of text have been erased around the answer choices (MC). 5.Test books marked with highlighters have been transcribed into other test books for scoring.

40 Step 4 Check the Organization of Materials Collected (pp ) After testing large white envelopes should contain, in order, the items indicated on page 22 Refer to the illustration in Step 8 of the Examiner’s Manual

41 Large White Envelopes Provided for each examiner for each testing group Material organized front to back: –GIS –MAP tested students –MAP-A students –ELL Students in U.S. twelve months or fewer who did not take the Communication Arts test

42 Step 5 Check Student Information Sheet (SIS) Condition of books – refer to list on page 24 If SIS is torn or damaged transfer contents to a new book and SIS See pages for handling of student barcode labels

43 Sample SIS Samples and explanations are located on pages Information includes former Special Codes information Reminder: Student Free/Reduced- Price (SES) information is confidential – have authorized district personnel complete

44 Step 6 Check the Teacher/Group Information Sheet (GIS) (pp ) Essential that GIS’s are accurate and placed on top of books whose scores are to be reported together If error in pre-coded GIS notify DTC (GIS cannot be photocopied)

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46 Group Information Sheet Testing group data that appears on district reports One GIS provided for each testing group in each content area

47 Step 7 STC Complete the School/Group List (pp ) Every GIS completed for your school should have an entry on the School Group List Include name and phone number of contact person; teacher name, grade, total number of students (tested, MAP- A, invalidated, absent all sessions, unused books) School/Group List may be photocopied

48 Step 8 Organize Materials for the DTC (p. 37) School/Group Lists Security Barcode Verification Form Communication Arts: GIS, CA test books Mathematics: GIS, Math test books Science: GIS, Science test books Social Studies: GIS, Social Studies test books Unused test books, put in separate box with black “Unused Books” label affixed to box

49 Step 9 DTC Package and Ship Testing Materials (pp ) Pack each school’s materials in separate boxes Security Barcode Verification Forms grouped together in box 1 Use green shipping labels for all scorable test books in all content areas Reuse boxes or similar sized ones

50 Packing Unused Books Pack all unused test books in their own box (include used and unused Large Print and Braille editions with the unused test books) DO NOT INCLUDE SCORABLE TEST BOOKS IN THE SAME BOX with UNUSED TEST BOOKS!!!! Seal all boxes!

51 Affix Shipping Labels Affix the green shipping label on boxes containing scorable materials Affix the white label on boxes containing unused testing materials Number boxes separately for each color-coded label Contact CTB for additional labels

52 Schedule Pickup Online Schedule no later than April 25, 2007 for Early Return Schedule no later than May 9, 2007 for Regular Return Use any web browser and go to (active March 26, 2007) Follow instructions located on pp

53 Glossary of Terms (pp ) Explanations from Contaminated Books to Valid Attempt Valid Attempt (See chart on p. 47 for Reading Sections of Communication Arts MAP)

54 Level Not Determined (LND) No score received for any of the following: Used ink Blank or no test book Student does not attempt any items in one or more sessions MAP-A bubble filled in on SIS. (DESE removes from LND) Student cheated

55 Level Not Determined (cont.) For 3-session tests, the following is the minimum to receive a score: –One item answered in Session 1 –One item answered in Session 2 –Five answered or one correct in Session 3 (Terra Nova section) For 2-session tests, the following is the minimum to receive a score: –One item answered in Session 1 –Five items answered or one item correct on Session 2 (Terra Nova section)

56 LND (cont.) For Communication Arts only: Student designated ELL in U.S. twelve months or fewer bubbled on the SIS (DESE removes) Oral accommodation on Communication Arts test Paraphrasing on any MAP test

57 Questions???? Missouri Department of Elementary and Secondary Education (Assessment Section)