Welcome Housekeeping Introductions Outline of days

Eisernes Kreuz zweiter Klasse 1914

Who are we? Alun Edwards Everett Sharp Katharine Lindsay Stephen Bull Stuart Lee Ylva Berglund Prytz Oxford team

PR & Publicity: Frank Drauschke Jon Purday Jackie Storer

Europeana Management Technical Catalogue etc

From

Who are you?

Tuesday 7 th Feb 9.00 Registration and coffee Welcome and introductions coffee The roadshow Lunch More about roadshows coffee Press and PR (optional) Evensong or Exploration of Oxford pubs Dinner Wednesday 8 th Feb Preparing coffee After the roadshow Lunch Exploring further coffee Q&A

Bundesarchiv, Bild / CC-BY-SA

Planned roadshows Luxembourg : 6 March UK (Preston): 10 March Ireland: 21 March Slovenia: 28 March Denmark: May (?) UK (Oxfordshire) Belgium Portugal Italy

All in a larger context Europeana Europeana Awareness Centenary Local concerns …

EUROPEANA

Europeana more than the Roadshows Before Preparation Press & PR During Training day ROADSHOW Post- processing After More collecting Education programme World fame

1. Visitor arrives Welcome desk PR desk 2. Story captured Interviewer 3. Objects digitized Check- in/out desk camera or scanner 4. Objects returned Check-in/out desk Welcome desk 5. Story + objects uploaded Cataloguer Media editor Roadshow flow

Welcome Press Inter view Check-in desk Photo Selector Storage Wti ng Wai ting Exhibition PC

VENUE

Frankfurt

Berlin

Munich

Stuttgart

Make sure you can be found

Welcome Desk Inform visitors about project/event explain process (time it takes) explain permissions introduce contributors to interviewers ensure no-one is left waiting too long keep statistics of visitors and contributors

Licence Without signed form we cannot use stories or objects Everyone has to understand licence – staff and contributors

Press Desk Help press get the info they need without disturbing the operation (too much!)

Interview An interview is a conversation between two people (the interviewer and the interviewee) where questions are asked by the interviewer to obtain information from the interviewee. (Wikipedia 4 Feb 2012)

Objects and stories

What is a good interview question?

Record story and information

The Form Needed for: Consent Information Link to object(s)

The Form Paper, computer, or online? Record information Signature

Interview – find out: Who brought this in? (visitor name, contact details) If for someone else, who are they? (name) Do they have the right to submit it? (explain and sign form) What is it? (‘title’) When and where is it from? Story – what is known? – Where does the object come from? How did the visitor get it? – Is there a particular story? – Who is the person the object relates to? What is their relationship to the visitor? – Is anything else known about this person? What happened to them after the war? Any relatives/friends? – What does the visitor remember about person or object? – Anything else?

Cataloguing metadata Cataloguer Alternative title (translation into English) Date created (for example when the letter was written or photograph taken) Date range ending (end the date for an object with a date range, like a diary) Author (For example the person who wrote the postcard) Subject (the person or place or object that the item is about. For a photograph of a person the subject would be his name) File type (Text, Image, Audio or Video) Source (that the item was digitised from, for example a leaf, a folio, a notebook, a reel of film) Medium (the material of the object that has been digitised, for example paper, card, tape) Content (what the object is, for example poem, letter, photograph or piece of memorabilia) Page number Total number of pages Editor's pick Cataloguer's notes Language (of the object, letter, postcard etc). Keywords (closed list) Collection Day

WHAT WILL WE FIND?

What do we choose? How do we choose?

Selectors at work

KEEPING TRACK OF THINGS

Digitisation check-in/out desk receive objects for digitisation; give time estimate and manage expectations of contributors; keep track of flow to digitisation stations; ensure nothing is lost; return object to correct contributor; manage paperwork;

NameNopick-upto dig from dig signedreturn Mr Smith35pm YBP PP Mr Smith 45pm YBP PP Dr Cook 575pmAE Mrs Jones172 pmPP DIGITISATION LIST

Check-in/out desk (quiet time)

Check-in/out desk (busy time)

Digitisation Scanning or photographing? Speed vs. quality Special cases: 3D objects, curling paper, large items, quality of print etc.

Photography

To think about: space light power background minimize post-processing

Flexibility...

Connect camera to computer to operate, pre-view, name files directly

Scanning Good for: quality hold things flat Drawbacks: can be sloooow

Good for curled paper Scanning >1 object may save time but requires post- processing

High-speed, over-head scanner

Scanning workstation w. plenty of space

Set-up important

Floor manager oversee, make sure everything flows help where needed solve problems manage staff (breaks, cover) prioritise workload liaise w. everyone

Don’t forget Local venue staff – janitors – visitor support (also after event) IT support – have back-up plans Security

Worst case scenario What are you worried about? What could go wrong?

Worst case scenario In groups: Pick one scenario (or invent one) Think of how problems could – be solved – be prevented What is needed? Report back

Day 1 Set up room Set up and test equipment Introduce staff to programme for roadshow, roles, stations Train staff

Day 3 Edit media Edit story/metadata Upload stories and media to Europeana Deal with queries Return objects Clear venue