How To Effectively Train During Challenging Economic Times 62 nd Annual FAPT Summer Conference Naples Beach Hotel & Golf Club, Naples, FL. July 6-10, 2009 Presented By: Kay Kanupp & Jamie Warrington Transportation Specialists, Florida Dept. of Education

How Did We Get To This Point? Lack of revenues into the state Lack of funding to the District Poor use of funding within the school district Inefficient operations in schools and support services Inappropriate use of District funds

Where’s The Money? The ripple effect…. –Federal spending –State spending –District spending –Department spending

Who gets whatever is left over?

What is a training program to do? Streamline training staff Minimize paper training materials Maximize use of other sources Share resources Eliminate or reduce “extras” from training Re-schedule classroom and behind the wheel training times ?

Streamline Training Staff Use existing staff for multiple tasks Schedule training during the regular working hours or adjust working hours to avoid paying overtime Reassign “extra” training staff to other duties

Minimize Paper Training Materials Consolidate multiple manuals Print using double sides Print in black and white, only using color when needed Periodically assess the effectiveness of handouts (do they need updating or are they even still applicable) Consider electronic bulletin board messages (instead of issuing paper memos)

Maximize Use Of Other Sources Explore presentations from outside agencies Research and implement use of on-line services Use FDOE for training and presentations using free on-line video conferencing technologies (ie: Skype®) Explore using vendor provided training materials

Share Resources Consider combining in-services with other neighboring districts Consider combining classroom pre- service training with neighboring districts Share training materials with your neighbors Share training staff with your neighbors

Eliminate or Reduce “Extras” Eliminate or reduce refreshments during training and in-service Eliminate or reduce exceptions made for training individuals around their schedules (ie: available hours, other employment, etc…) Reduce allowable number of attempts to complete a task (ie: CDL tests, physicals, etc…) Eliminate or reduce “gifts” to new and existing employees

Re-schedule Training Times Consider night time training –Cooler temperatures = less energy consumption –Fewer daytime operational distractions = greater attentiveness –Later hours = less on-the-road traffic –Later hours = less child care issues for parents in training Adjust trainer hours to avoid overtime Eliminate weekend training when possible

In Conclusion… Everyone needs a job. We all have a responsibility to keep as much of the limited educational dollars available in the classrooms, where it belongs. Through creative ideas and thinking, and possibly some of the suggestions mentioned here today, we can keep our folks employed and our students educated, without sacrificing safety or the quality of the training we provide to our students. Any Questions or Comments?

Contacts Florida Department of Education School Transportation Management Section 325 W. Gaines Street, Suite 1134 Tallahassee, FL (850) Kay Kanupp Transportation Specialist (850) Jamie S. Warrington Transportation Specialist (850)