S TARR ’ S M ILL 2012 P ANTHER C ROSS C OUNTRY P ARENTS AND A THLETE M EETING Coach Diane Ruane Don Livingston - FLBC August 6, 2012

Welcome SMHS 2012 XC Season - a year full of promise Great athletes, Great parents, Great Coaches New practice facilities, first time to host meets in many years, Over night travel meet Thank you for all your support 3 parts of the meeting Tonight Tour of the Course (30 mins) Pizza & Drinks are served Meeting & questions (75-90 minutes)

2800m 800m 1200m 400m 5000m Course: 1600m 2000m 2400m From the start, head towards the lake (yellow line), then a lap around lake (Red line), continue on loop back to start (red line), then 2 nd full 2000m loop back to finish (Blue) Note: 1 full loop is 2000m, 1 smaller loop around the lake is 1000m 5000m FINISH 3000m START

Agenda 1.Introductions: Coaches & Booster Club 2.Fall Schedule ( 2 page handout) 3.What to Bring to Practice 4.Registration Process and Fees 5.Communications ( , website, & volunteer spot) 6.August 18 Triathlon Fund Raiser 7.August 25 XC Meet (1 page handout) 8.Parent Volunteer Expectations 9.Sept 8 Panther Inv. XC Meet and Nov 3 Region Meet 10.Volunteer Needs for the Season (outside of the 2 meets) 11.Team Dinners 12.Uniform Distribution, Parent Shirts, and other Gear 13.Wrap-up 14.Questions

1. Introductions Coaches: Diane Ruane- Head Coach Chris Kesterson- Assistant Coach Anne Chrzanowski- Community Coach Finish Line Booster Club Don Livingston - President Gail Hilinski- Vice President Pam Saylor- Treasurer Tammy Weeks Secretary Diana Phillips- Communications Diane

2. Fall Schedule Cross Country Meets : 8 in total ( 7 Saturday morning meets and 1 Thursday afternoon Meet) Providence HS (Charlotte, NC - overnight) Starr’s Mill Panther Invitational Carrollton State Preview Sandy Creek Invitational Practices: Days, Times and Locations (general Rule; for details see next page) Mon–Thrs: Heritage CC at 7-8:30pm (Aug- Sep 3); 4-5:30pm Sep 3- Nov 8 Fridays: SMHS Track times vary before school or after school Saturday: locations vary; occasional Sunday: On your own, only a specific Group Banquet: Nov 12 (Monday) Opportunities to Run Post HS: USATF Regionals & Nationals; Footlocker Regionals Asics / Alexander Invitational Country XC Championships (Thursday) Region Meet (SMHS hosts) State Meet Diane

3. What to Bring to Practice Good Attitude Water Bottle A watch Good running shoes Warm weather gear: moisture wicking Cooler weather: layers as well as light sweats Cold weather : sweats, hats, gloves Diane

4. Registration Process and Fees Online registration and online payment Fees: $155 per athlete $185 if you did not volunteer at summer meet Uniform Cost is separate Prefer for you to pay online, but will accept checks tonight; checks payable to Finish Line Booster Club Athletes Requirements Physical Form Signed Contract Pam/ Diane

5. Communications 3 official forms Posting to the web site from Volunteer Spot to sign up for bigger events Unofficial: athletes – Face book Diana

6. Triathlon Fund Raiser- Aug 18 Why? What role? When: Pre Meeting- Thursday Aug 16 Volunteering – Saturday Aug 18 – be at your assigned station- 6:45am – will be finished apprx 10:00am See next page for details Form Due in by Monday August 13 th to Coach Ruane

7. August 25 Meet: Providence Inv in Charlotte, NC Overview 45 schools, top NC & SC teams McAlpin Greenway Park (site of Footlocker South Regionals) Flat Fast Course with 1 big hill, narrow start 9am Varsity Boys, 9:30am Varsity Girls, 10am JV Boys, 10:30am JV Girls Eligibility: 15 summer training session by August 1 st * Attending practices as of the start of the season (minimum of 3 days as usual) * there are make up days post August 1 st - see Coach Ruane Costs: $59 or $89 4 to a room; add $20 if you want 2 to a room Includes: Bus, Hotel, Friday Lunch & Dinners, Saturday, Breakfast & Lunch FLBC paying for $50 per athlete Payment Deadline: Tonight write check to FLBC, give to Pam Saylor Or send to her via mail by Friday. Detail Handout of Overview and Schedule

8. Parents Volunteer Expectations XC and Track as the largest sport at SMHS 80+ boys and girls in the fall 80+ boys and girls in the spring With that size of program and a few coaches, we need and expect parents to help with the program

9. Sept 8 Panther Inv XC Meet & Nov 3 Region Meet Sept 8 Overview teams 5 races (2 Varsity, 2 JV, Freshman) Time: 7-11:30am Location: Heritage CC Volunteer Needs (~ 45 people) (same for both meets) Course Set-up the day before: stakes & Flags (5) Course Marshals- (18) 2 shifts of 9 Parking- (11) 2 shifts of 6 & 5 Concessions & Water Table (2-4) Check-in Packet Pick-up (2-3) Rabbits (bike)- Sweepers in golf carts (3-5)

10. Volunteer Needs X-C Season thru Winter Finishing the Bridge Decking & Railing – Sat 18 or 25 (more details coming) Ice Transport from SMHS to HCC – Mon-Thursday while its hot (2-4 people) End of Year Banquet Coordinator + Helpers (2+) Asst. XC Meet Director Race Committee for Panther Prowl – January Road Race; – Ensure Flyers get stuffed into key local races – Volunteer coordinator

11. Team Dinners Great way for the athletes to get to know their teammates; usually 50 athletes Either 1-2 nights before the meet; 6-8pm Host provides home Co-host proves plates, plastic ware, napkins Sign up the week to bring food/drink (via Volunteer spot) Cathy Casado is parent coordinator Look for an coming soon to sign up to be a host/co host

12. Uniforms, Parent Shirts, other Gear Athlete Uniforms New Athletes- singlet, short, sweat top, sweat bottom Order in the Spring- Cost $105 Uniforms passed out – Tues 8/21 or Wed 8/22 To exchange for a different size must have the tags Rain Jackets Technical difficulties, will pass them when available Athletic Shoe Bag w/ Starr’s Mill Embroidery $20 per bag, Due Aug 15 Write a check to Finish Link Booster Club Parents Shirts Highly encouraged- visible support at meets Black with Columbia Blue imprinting Moisture wicking; Men and women’s fit $15 per person, due Aug 15 Write a check to Finish Link Booster Club Car Magnet w/ XC Logo $5, due Aug 15

13. Summary

Q UESTIONS ?