GP South Band & Orchestra Boosters GPS B&O Booster Fund Budget Review September 10, 2013

GPS Band & Orchestra Boosters 2 GPS Booster Fund

GPS Band & Orchestra Boosters Band & Orchestra Clinicians MSBOA Expenses New Tuxedo Shirts for Band & Orch. Year-end Banquet at GP War Memorial California Band & Orch. Trip Credits from Student Fundraising Activities Pep Band Shirts Orchestra String Basses Band Percussion Equipment Band Folders & Storage 3 Bus Transportation to Festivals and Competitions Student Scholarships for Music Camps and Summer Instruction. Concert Expenses-Programs, Equipment, Sound Tech etc.. Booster Funding Successfully Provided $50,000 of support to the Band & Orchestra Programs during GPSB&O Booster’s Expenditures Instruments & Equipment $11,450 Education & Instruction $6,360 Scholarships & Performance $16,950 Performance Appearance & Student Enrich. $15,900

GPS Band & Orchestra Boosters 4 GPS Booster Fund Budget

GPS Band & Orchestra Boosters Financial Highlights/Proposals 5  Revenue increased to $51,000, a $2,000 increase over prior year  Additional Fundraising activities including Wine Tasting, Bagel Brunch, Car Wash, Tin Can Auction etc…helped to increase revenue.  Accomplished goal of providing Director’s additional funding of $4,000 over prior year and increased spending flexibility. Total Director’s funding $16,000.  Provided over $9,000 of trip credits to support California Trip.  Increased music scholarships to $150 per recipient.  Launched “Lock Box’ and Financial Policy manual.  Year End “Unrestricted” Cash level (June) at $20,113, above $15- 20m established target Financial Highlights  To align Trip Credit policy it is proposed that the Advertising Trip Credit earned percentage be reduced from 50% to 30 %. This is consistent with the Fruit Trip credit percentage and will provide additional program revenue. –This year $2,700 was paid in Advertising Trip Credits. Proposed Policy Changes

GPS Band & Orchestra Boosters Proposed Budget Highlights 6  Maintain funding consistent with Mission Statement: –Music Education & Instruction –Scholarships & Performance –Performance Appearance and Student Enrichment –Instruments & Equipment  Projected revenue consistent with prior year. Less dependence on reserve funding ($2,700) –Need to target increase in Booster Memberships and Pops & Pastries Revenue  Expenses consistent wit prior years, less Trip credits planned ($5,806). –Increased Uniform expense over prior year’s budget $800(assume uniform cleaning is breakeven). –Provided Pep Band Camp expenditure of $2,000 funded partially by $1,000 funding from Pep Band fundraising event. –Director funding at $16,000 -$8,000 each for Band and Orchestra. –Misc. Expense increased $1,700 for contingency spending Budget Assumptions / Highlights

GPS Band & Orchestra Boosters Booster Fund-Check Request Process Receipts will be maintained by the purchaser and submitted to the Treasurer along with a completed “Check Request “ Form. Acceptable documentation is any of the following: - Original receipt - Copy of original receipt - Credit card statement - Copy of cancelled check 7 Reminder-To insure increased control, a check request is required for all disbursements :