Support of Fundraising at Universities DTU Aqua Research Secretariat August 2012 Kirsten Thomsen

2DTU Aqua, Danmarks Tekniske Universitet External Research Funding Cycle Strategic foundation (Strategy and Research Committee) Before application Lobbyactivities directed towards EU og national programmes Information about funding opportunities and guidelines Internal coordination Applications Support (e.g. administrative, coordination, review) Facilitate support from AFI and ØCNord During project implementation Support (e.g. coordination, reporting, meetings) Facilitate support from AFI and ØCNord etc. After application and implementation Evaluation and follow-up

3DTU Aqua, Danmarks Tekniske Universitet Strategic foundation What research topics do we apply for? Research Strategy of University/Institute How are resources allocated to the application process? Priorisation, incentives, co-funding and practical support Are (major) applications coordinated at University/Institute level? Policies for internal competition/collaboration

4DTU Aqua, Danmarks Tekniske Universitet Before applying Lobby activities(Example: EU framework projects) International networks including collaboraters from previous applications/projects Access to EC/project officers as coordinators Input to work programmes under FP7/Horizon 2020 through referencegroups in the Ministry and support to national commitment in Era Nets,

5DTU Aqua, Danmarks Tekniske Universitet Before applying Lobby activities(Example: National projects) Network Promotion of candidates for scientific boards in research councils Inputs to national research strategies

6DTU Aqua, Danmarks Tekniske Universitet Before applying Information About funding opportunities via meetings and mails Participation in relevant external information meetings. Courses in writing appplications Assisting the Research Committee in coordinating applications for specific calls.

7DTU Aqua, Danmarks Tekniske Universitet Making applications Support to applicants Guidelines and rules Meetings with Partners Review of drafts Budgets in collaboration with economycentre Signature and support letter from Director

8DTU Aqua, Danmarks Tekniske Universitet Making EU applications Assistance in formulation and coordination of proposal including meetings Coordination with economy centre on budgets Administrative inputs to the EPSS (electronic proposal submission service) Filing in DTU Doc Coordination of scientific and administrative input during negotiation Facilitate dialogue between applicant and AFI on contracts

9DTU Aqua, Danmarks Tekniske Universitet During project implementation Assistance with coordination and reporting, meetings etc.

10DTU Aqua, Danmarks Tekniske Universitet Follow-up Overview of applications and succesrate Data and analyses of e.g. balance between resources committed and obtained, quality of applications and problem areas.

11DTU Aqua, Danmarks Tekniske Universitet Challenges Electronic systems not yet able to establish overview over applications and projects – consequence: personal follow-up is needed in relation to filing of applications, approvals/rejections and update of lists. Takes times, but strengthens the relationship with the scientists, who also gets feed-back on their applications. Demanding to coordinate between scientists, research secretariat, and central functions.

12DTU Aqua, Danmarks Tekniske Universitet Challenges Coordination of institute applications for specific calls makes internal conflicts of interests become visible. It is therefore important with clear priorities up front and a commitment from everybody to go for what is best at institute-level. Handled constructively both collaboration and competition are strengthened. Lack of motivation to make applications due to heavy workload. How are new talents trained and involved?

13DTU Aqua, Danmarks Tekniske Universitet External Research Funding Cycle Strategic foundation (Strategy and Research Committee) Before application Lobbyactivities directed towards EU og national programmes Information about funding opportunities and guidelines Internal coordination Applications Support (e.g. administrative, coordination, review) Facilitate support from AFI and ØCNord During project implementation Support (e.g. coordination, reporting, meetings) Facilitate support from AFI and ØCNord etc. After application and implementation Evaluation and follow-up

14DTU Aqua, Danmarks Tekniske Universitet Working with fundraising capacity Improve scientific quality of applications: Individual scientist(s): Courses in writing research proposals Writing joint proposals Establish teams Training of trainers in writing research proposals Improve technical/administrative quality of application: Administrative support staff: Courses, exchange/study tours

15DTU Aqua, Danmarks Tekniske Universitet Working with fundraising capacity Develop fundraising at management level? Training/studytour in lobbyactivites, organisation of central/decentral support-functions…..