Project Management in the Registrar’s Office Session # M1.09 February 13, 2011.

Slides:



Advertisements
Similar presentations
Change of Degree Objective (CODO) Temporary CODO to College of Liberal Arts Academic Advising Office BRNG Room 1114 College of Liberal Arts.
Advertisements

PD Plan Agenda August 26, 2008 PBTE Indicators Track
Team 6 Lesson 3 Gary J Brumbelow Matt DeMonbrun Elias Lopez Rita Martin.
 Background Information  Overview of “Be the One!”  Tips for Navigating  The Four Days of Freshman Orientation  Key Points to Remember This PowerPoint.
 Prescriptive Advising: What we were used to when we went to college  Here is a list of courses that are required for the major (and minor), here is.
Graduate Program Administrator Workshop Dr. Brenda Neumon Lewis Associate Vice President for Graduate Studies Old Dominion University Office of Graduate.
Oliver B. Habicht Project Systems Analyst Adapted from Cheryl Stadel-Bevans (Project Archivist), SAA Aug. ’99 ASU Presentation, 10/7/1999.
 The mission of Student Support Services and the Center for Student Success (CSS) is to provide a centralized “one-stop-shop” location where students.
T4. 01 BIRDS OF A FEATHER SESSION – INFORMATION TECHNOLOGY.
Welcome to the Academic Connection with the Academic Advising Center Transfer Orientation Academic Connection Session.
UST Exempt Staff Council A series of forums for exempt staff to discuss a proposed new university committee Richelle Wesley, Associate University Registrar.
Enrollment Management Committee: Strategic Plan & Process.
Student Information system
Training for Implementation of CEC§ Creating AA-T and AS-T (SB 1440 Transfer Degrees) Spring 2011 February 1, 2011.
Revisiting a Concept of Academic Advising in Japanese Higher Education
Selection Committee Training Scholarship Programs Office of Student Access and Completion.
Honors College Overview Connect With Us!. Foundations of Knowledge and Learning for Honors Students English CompositionENC1102 and ENC1102 Mathematics6.
Georgia Institute of Technology. Georgia Tech is an innovative intellectual environment with more than 900 full-time instructional faculty and more than.
Academic Advising in Bumpers College Presented by Alice Griffin Coordinator of Advising & Retention.
Academic Advising in Bumpers College Presented by Alice Griffin Coordinator of Advising & Retention.
Student Development The Gateway to … Opportunities Accomplishment Financial Solutions Student Success Achievement Student Life.
CO-PALS A Partnership Between Colorado State University–Global Campus & the Colorado Community College System Seamless Educational Pathways from A.A.S.
From a galaxy far, far away... The Compact Process A View from 40,000 feet Laura Coffin Koch Associate Vice Provost University of Minnesota.
 Introduction  What is LOBO Trax  How LOBO Trax is used in the Registrar’s Office  How LOBO Trax can help students  How to update an LOBO Trax report.
February 9, 2012  Partner with the community  Provide an effective educational experience  Prepare every student to find success in our complex society.
 To provide an electronic academic program and course approval system for creating, modifying, and accessing degree programs, individual courses, and.
Collaborative Initiatives that Work for Transfer Students at Virginia Tech Mercy AzekeKaren Watson Pamplin College of BusinessCollege of Liberal Arts and.
Orientation to the Engineering Education System.  Organization of engineering education  Community college role in engineering education  The engineering.
Registrar 102 Chris Huang Registrar. Registrar 102 Learning Outcomes Become more familiar with the roles and responsibilities of the Registrar’s Office.
Class Scheduling: Exceptions? What Exceptions? T2.2 February 5, 2013.
Implementation of the Student Success Task Force Recommendations Wheeler North, Treasurer, ASCCC Michelle Pilati, President, ASCCC.
Putting It All Together Diane Gross USD 261 8/11/06.
Student Development Guiding Students toward Brighter Futures!
Adrienne Kellum McDay Past-President AACRAO Past President IACRAO Coordinator of Registration William Rainey Harper College IACRAO Conference October 29-31,
Understanding Our Roles As Advisors MCC Campus Center.
College of Agriculture and Life Sciences. Overview Orientation consists of a university segment, a college segment and a departmental segment. In this,
Class will start at the top of the hour! Please turn the volume up on your computer speakers to access the audio feature of this seminar. WELCOME TO CE101.
 UNC Charlotte will soon offer Acalog/Curriculog as an electronic academic program and course approval system for creating, modifying, and accessing.
College of Agriculture and Life Sciences. Overview Course registration, Transfer courses, Academic advising, Internships/student clubs. Orientation consists.
Washington’s Education Research & Data Center 26 th Annual Management Information Systems Conference Concurrent Session I-B: Using a Research Center or.
New Frameworks for Strategic Enrollment Management Planning
Michael Hooper Administrative Support Supervisor Room Scheduling Decentralized to Centralized Software And Support Services Helped Transform.
NOVA Evaluation Report Presented by: Dr. Dennis Sunal.
By: Hernandez TEXAS A&M.  Opened in 1876 as Texas' first public institution of higher learning, Texas A&M University is a research-intensive flagship.
The National Center for Public Policy in Higher Education
Lessons Learned: How to Successfully Manage a Volunteer Administrator Dartmouth College Staff  Judith Doherty, Executive Director Information Management.
The Public Administration Program at Flagler College Dr. Joe Saviak.
Using Groups in Academic Advising Dr. Nancy S. King Kennesaw State University.
Academic Advising Syllabus Division of Undergraduate Studies Penn State Altoona Adviser Information Adviser: Office: Phone: Office Hours:
NACADA Executive Office Kansas State University 2323 Anderson Ave, Suite 225 Manhattan, KS Phone: (785) Fax: (785)
Office of the Registrar
GAPS OF PRACTICE OF ACADEMIC ADVISING IN YOUR CAMPUS? HOW TO BRIDGE THEM? SPEAK TO THE NACADA ACADEMIC ADVISING CONSULTANT AND SPEAKER SERVICE Selma Haghamed.
Green Campus Concept © Centre for Environmental Research & Education (CERE) 2011.
Transfer Student Advisement/Registration Session Office of Academic Services Hill Hall Room 312 Rutgers University-Newark.
Student Success Martha Scribner Senior Advisor. First Year Advising Program Syllabus Senior Advisor Name: Martha Scribner Advising Center Location: 1300B.
TCF Volunteers Conference BG Sam Hines, Ph.D. Provost & Dean of the College 25 February
Casey Capps, Registrar Martin Methodist College  Faculty advising model › Faculty typically carry a load of hours in addition to advising and.
Assessment of Advising Linda Taylor, PhD, LPC, NCC September 9, 2011.
Student Success and Student Equity. Shrinking Budget vs. Growing Demand Funding for community colleges had been cut $1.5 billion Enrollment had decreased.
Transfer Student New Transfer Student Preparation for Registration
University of Florida EMS Campus Kickoff Martha Elder
Addressing Curricular Barriers to Completion
Peer Advising Students Helping Students Find their Gateway to Success
Group Advising Session
Transfer 103 Registrar’s Office.
Group Advising Session
AB 705 – Where are we now and how do we do it?
to Enhance Student Success
Academic Advising Office BRNG Room 1114
Group Advising Session
Presentation transcript:

Project Management in the Registrar’s Office Session # M1.09 February 13, 2011

Your Presenter: Nancy L. Umphres, Business Analyst *Over 23 years in higher education *Over 8 years in PeopleSoft experience; previous experience in SCT/Banner

So many projects... who gets priority? With different issues from course catalog to registration, transcripts, and degree audits, the Registrar's Office handles many different constituent concerns. Managing resources, people, project tasks and to-dos are vital.

Overview - Managing resources, people, project tasks and to-dos 1. Cover decision-making and prioritizing projects 2. Cover human aspects of project management 3. Cover project migration at the UofA using the PHIRE software 4. Cover tips (lessons learned) in project management

o As the flagship campus of the University of Arkansas System, the University of Arkansas in Fayetteville serves as the state’s major center of liberal and professional education. o In 2011, U.S. News and World Report ranked the University among the top tier of institutions of higher education.

Dale Bumpers School of Agricultural, Food & Life Sciences Fay Jones School of Architecture J. William Fulbright College of Arts and Sciences Sam M. Walton College of Business College of Education and Health Professions College of Engineering Graduate School School of Law Honors College Global Campus The University of Arkansas offers more than 200 academic programs in these Colleges and Schools

Office of the Registrar Student Records Transfer Credit Veteran Certification Residency Reclassification Graduation/Commencement Registration Curriculum and Class Scheduling Centralized Classroom Scheduling Reporting Security ISIS Project Management for Student Records

SR Project Sources SSIS – PeopleSoft (initial implementation 2003; upgrade 2007; upgrade 2010 – migrated 173 projects) * Modifications, Enhancements, Issue Resolution * Patch/fixes and continual delivery 3 rd Party Vendors Auxiliary Systems New legislation and/or changes to University policies 113 projects from the above sources in 2011

1. Decision-making and prioritizing projects A. Evaluate Demand B. Evaluate Population C. Evaluate Immediacy D. Evaluate Practices

1. Decision-making and prioritizing projects A. Evaluate Demand/source *What type of impact will the project have? Productional/improved service/strict enhancement *Is the source of the request area-specific or general in nature? Administrative/legislative/campus constituents

1. Decision-making and prioritizing projects B. Evaluate Population *Who will be affected by this project request? Productional/auxiliary/campus constituents *Is the area affected able to conduct business? Productional or enhancement

1. Decision-making and prioritizing projects C. Evaluate Immediacy *After evaluating (A) and (B), how quickly does it need to be done? Productional/administrative/legislative/campus constituents

1. Decision-making and prioritizing projects D. Evaluate Practices *Can we do it a better way? *Has the need for the service gone away?

2. Human aspects of project management Establishing strong elements of trust, interdependency, and accountability need to be present in the team behavior for a successful team* Setting higher standards, being transparent and creating a strong team ethic helps teams achieve better performance* If the set point is ‘above the line” then strategies to help others succeed and taking on actions such as mentoring, volunteering and facilitating would help focus on things that can be controlled* *Wong, Z. (2007). Human factors in project management. San Francisco, CA: Jossey-Bass.

3.Project migration at the UofA using the PHIRE software

4. Cover tips (lessons learned) in project management #1 – One size does not fit all! Be open to new ideas and concepts #2 – Beware the role of “superuser” #3 – Encourage areas to be vested in common goals #4 – Use available software/systems to assist you in managing projects

Questions? Shared perspectives?

Contacts: Nancy L. Umphres Business Analyst Student Records & Academic Advisement Office of the Registrar 146 Silas H. Hunt Hall

Presentations can be downloaded from the SACRAO website at