Design Project Management Design Project Managers Identify tasks Make and update plans Sequence tasks Allocate time Allocate People and Resources Monitor and report progress

Six Steps in Project Planning Step-I: Identify tasks Step-II: State task objectives and outcomes Step-III: Estimate time and personnel Hofstadter’s law: “It always takes longer than you expect even if you take Hofstadter’s law into account”. Who is involved, and how long it takes

Planning Step-IV: Develop a sequence for the tasks Easiest method is a Gantt chart Step-V: Estimate costs, times, resources Step-VI: Evaluate and manage Risks

Tasks What is a Task? An activity that produces a specific useful result. Do not include The means of accomplishing tasks. Tasks unrelated to the project. Tasks with no specific outcomes or deadlines Tasks that are not clearly defined

Tasks Not tasks Arranging a meeting (means) Having a meeting to discuss concepts (means) Picking up pizza for the meeting (unrelated to project) Research shock absorbers (Vague - no specific outcome) Tasks Develop a project management plan Developing pros and cons for 3 concepts Evaluating and selecting the best concept Picking up shock absorbers from shop Creating a list of 3 shock absorber technologies

Tasks Task clarification activity TASK Information Needed to Complete Means to Accomplish Clearly Defined Deliverables

Task-1Task-2Task-3Task-4Task-5Task-6 Jan-1 Feb-1 Mar-1 … Totals Cory10 hrs 20 hrs Jade / Matt 15 hrs20 hrs35 hrs Oliver 4 hrs8 hrs12 hrs Total 19 hrs38 hrs Project Planning Chart

Master Plan Every design project has a master plan with the main design process tasks Product Design Specifications External Search Internal Search Concept Evaluation and Selection Detail Design Prototyping and Testing Documentation

Master Plan Often some other milestones are added to the master plan Product Design Specifications PDS Design Review and Report ( ) External Search Internal Search Concept Evaluation and Selection Final Concept Design Review and Report ( ) Detail Design Prototyping and Testing 1 st Prototype test and evaluation ( ) Design Review and Prototype Evaluation Review ( ) Documentation

PDSExternal Search Internal Search EvaluationDetail Design Prototype Jan-1 Feb-1 Mar-1 Apr-1 Team100 hrs Total 100 hrs Master Plan Gantt Chart

Lower-Level Plans PDS-related Tasks Customer identification Customer interviews Development of PDS criteria and priorities Defining engineering specifications (metrics) Benchmarking and target selection Developing HoQ Writing the PDS Report Reviewing the PDS Report Modifying PDS Report based on sponsor feedback

Customer Identification Customer interviews Development of PDS criteria and priorities Defining engineering metrics Jan-1 Jan-7 Jan-14 Jan-21 Totals Donald Neal Lee Totals PDS Gantt Chart

TASK Lists Tasks are defined by the team and usually include at least the following 5Ws: What is the task Who is going to do it By When In What format the results are to be reported Why

Task Lists Task list also includes: How it is done How it is paid for Who can assist with the task Risk Assessment (What if scenarios)

Project Manager Project plans Evaluated and changed frequently Include risk identification Assign a project manager Maintains the plans Reports the project status