Texas Law Enforcement Best Practices Mid Year Training Conference

 Panel Members:  Ron Parker, Assistant Chief, La Porte Police Department  Bryan Carlisle, Assistant Chief, Shenandoah Police Department  Kelly Price, Lieutenant, Victoria Police Department

 Each Agency will likely run the program differently depending on how the Chief has organized the process within that agency.

 OPTIONS  Program Manager Uses Files and Spreadsheet  Using Microsoft Outlook Calendar  Using Microsoft Outlook Tasks  Using Project Management Software

 OPTION 1 – Program Manager Uses Files and Annual Compliance Spreadsheet  Pros:  Easy to use if you remember to do it  Cons:  You must remember to do it  Can forget and get behind  Agency at risk if items not done

 OPTION 2 – Program Manager Uses Microsoft Calendar for Reminders  Pros:  Easy to use  One time set-up will ensure continuous reminders to you

 OPTION 2 – Program Manager Uses Microsoft “Calendar” for Reminders  Cons:  Program Manager still is responsible for getting it done.  Reminders can be deleted and no further action can result.  Only “reminds” the user.

 OPTION 3 – Program Manager Uses Microsoft “Tasks” for Project Management  Pros:  One time set-up allows for assignment of tasks  Tasks can be delayed but still exist and require definitive action  Create an Outlook Address for Program so Program Manager function can be moved.  Tasks can be assigned to others

 OPTION 3 – Program Manager Uses Microsoft Tasks for Project Management  Cons:  Must have Microsoft Outlook  Initial set up can be time consuming but set and forget…  Set Task for PM to check status each month

 OPTION 3 – Program Manager Uses Microsoft Tasks for Project Management  New:  How to Use Microsoft Tasks for Staying Recognized  On Handout Disk and Website

 OPTION 4 – Program Manager Uses Stand Alone Project Management Software  Pros:  Can manage many different Functions  Initial set up can be time consuming but set and forget…  Tasks can be assigned to others

 OPTION 4 – Program Manager Uses Stand Alone Project Management Software  Cons:  May be expensive for multi user  Must learn new software  May need IT permission  May be difficult to move if PM changes

 OPTION 4 – Program Manager Uses Stand Alone Project Management Software  Thousands of Programs Available  Google “Team To Do List Software” “Project Management Software” “Multi-User To Do List” “Task Delegation and Reporting Software”

 OPTION 4 – Program Manager Uses Stand Alone Project Management Software  From Free to Several Hundred Dollars  A1Tasks$17  Comindware Task Management Free