Informational Meeting for Publishers and Their Representatives Social Studies K-12 Mathematics K-8 Off-Cycle

Topics to Be Addressed Locating information related to the adoption process Policy Revisions Digital Requirements Mathematics K-8 (off-cycle) Social Studies K-12 (Group 1) Questions

materials/

Policy Instructional Resources Adoption: Notice, Request, and Instructions to Publishers 1.Instructional Resources replaced textbooks 2.Definition includes resources that are print, electronic, kit-based, etc. 3.Incorporated 3 other policies into this one: Policy – addresses adoption of soft-bound resources Policy – addresses inter-ethnic content Policy – addresses appeal process

Appeal Process 12.2.a.1. a current or former member of the IMAC who was not involved in the review of the material(s) being appealed, 12.2.a.2. a public school teacher or administrator with expertise in the content area of the material(s) that is the subject of the appeal, 12.2.a.3. professional employee of the WVDE with expertise in the content area of the material(s) that is the subject of the appeal …notification by and mail…

Additional Policy Revisions Lexile & Quantile Measures must be provided within 90 days from notification of approval. Bidding process clarified. WVBE reserves the right to limit and/or remove category of loaned and/or free items. May provide examination sample of hands- on and/or inquiry based learning materials; however, one complete set of materials for each investigation must be included.

Additional Policy Revisions Send Form B Warranty within 60 days of notification of approval. (Print Materials) Send electronic copy of correlations to the Coordinator of Instructional Resources. § Severability If any provision of this rule or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of this rule.

Reminder: Blackout Window refrain from contacting … anyone who may have influence over the adoption … to discuss items that may be on the bid. This blackout period begins the date the Call is issued and ends the day after the WVBE approves the Official Multiple List. Failure to comply with policy or the West Virginia Ethics Act may result in disqualification from the current adoption year and subsequent removal of any/all products from the Official State Multiple List.

§ Guidelines … Any vendor whose programs/materials are being initially considered through the waiver process, have not gone through the adoption process, and are not on the multiple list will have to follow the same bid guidelines and policies as required by those who went through the regular adoption process. All costs associated with a review and adoption of materials submitted through the waiver process will be at the vendors expense.

CALL FOR MATERIALS Electronic/Digital Specifications

MATHEMATICS K-8 Off-Cycle Year Call

SOCIAL STUDIES K-12 Group I

Calendar of Events Social Studies & Mathematics March 12Intent to Bid April 13 Official Bid, Signature Sheet, Bid Deposit April 17Bids Opened April 26Access, Tutorial to Digital Materials April 27 – 30Orientation/Training for IMAC/IMRC May 5 – June 6Window for Receiving Materials needed for Review June 6Deadline to Receive Materials Needed for Review July 16 – 20Deliberations Sept-Oct Window for Appeals