I NDIVIDUAL S TUDENT E NROLLMENT S YSTEM Fall 2010 Training Presenters: Melissa Aro & Nancy Fuhrman

A GENDA Preparing for the ISES Local Record Keeping / SIS Tasks WSLS Race / Ethnicity Transition WSLS Tasks ISES Submission ISES Race/Ethnicity Transition Data Elements and Business Rules Adjusted Cohort Graduation Rates Progress & Summary Reports Data Verification

P REPARING FOR THE ISES

L OCAL R ECORD K EEPING / SIS T ASKS Annual District Updates PI-1280, Public School Update PI-1203, Statistical Report WAMS Profile Management Delegated Authority Maintenance WSLS & ISES Contact Information

WSLS R ACE / E THNICITY T RANSITION Provide RACE KEY for all continuing students Manual Entry Exit / Update (EUT) File Upload Conversion Tool

R ACE / E THNICITY C ONVERSION T OOL : Convert 3 of 5 former race codes (I, B, and W). Generate file of records for which WSLS race key is missing. Allowed only for records with: – enrollment on or after 7/1/2009 and – blank (null) race key.

WSLS T ASKS Exit in the WSLS: High School Completers, Students moving between Schools within your District, and Students transferring out of your District or the WSLS and other withdrawals.

WSLS T ASKS Enter in the WSLS: Students moving between Schools within your District, Students transferring to your District, Students new to the WSLS, and Students with disabilities receiving special education or related services pursuant to a services plan that meets IDEA standards (Parentally Placed Private students).

R ELATED L INKS Data Collection Reporting Schedule dpi.wi.gov/lbstat/schedule.html WAMS Profile Management on.wisconsin.gov Delegated Authority dpi.wi.gov/lbstat/delauthapp.html Maintaining, Collecting, and Reporting Racial and Ethnic Data dpi.wi.gov/lbstat/datarac.html Enrollment, & Enroll and Exit Dates dpi.wi.gov/lbstat/dataenroll.html#use dpi.wi.gov/lbstat/wslscount.html

ISES S UBMISSION

ISES R ACE / E THNICITY T RANSITION

ISES Y EAR E ND AND D ISCIPLINE : : Gathered from either WSLS RACE or RACE_KEY. Stored in ISES as the former race code: – WSLS Race will be used when available. – WSLS Race key will be bridged back to former race codes : Gathered from WSLS RACE_KEY. Stored in ISES as race key. ISES Lock will not be allowed if RACE_KEY is missing.

ISES 3 RD F RIDAY S EPTEMBER AND O CTOBER 1 C HILD C OUNT : : Gathered from WSLS RACE_KEY. Stored in ISES as race key. ISES lock will not be allowed in RACE_KEY is missing.

F ILE D OWNLOAD R EQUEST RACE_KEY returned from download: will contain former race code for and prior years and will contain race key for and beyond.

ISES S TATE AND F EDERAL R EPORTING : : Reported under former race codes : Reported as aggregate race codes associated with race key. Forward bridging will be required for: – Discipline reporting of new removals associated with prior collection incidents, – Adjusted Cohort Graduation Rate, and – Dropout Rate.

D ATA E LEMENTS AND B USINESS R ULES

I MMIGRANT (T ITLE III) – C LARIFICATION : Children born in US territories, excluding Puerto Rico, are now considered ‘not born in US.’ Children born in another country and adopted by US citizens are ‘not born in US.’ Children born outside the US to military personnel are ‘not born in US.’

T EST S TATUS : No changes for

B USINESS V ALIDATION R ULE R EVISIONS : Homeless WSD & WCBVI Secondary Disability Educational Environment

E DUCATIONAL E NVIRONMENT : Preschool codes A1, A2, and A3 are retired. New preschool codes R1, R2, R3, and R4 are introduced. Components of new codes: Classroom Composition Amount of Time Majority of Services

C OORDINATED E ARLY I NTERVENING S ERVICES : The subset of districts required to submit CEIS changes from year to year. CEIS data will be federally reported.

O CTOBER 1 C HILD C OUNT : All IDEA eligible students as of 10/1. Including Parent Placed Private Students No separate collection of count of students with disabilities.

E XIT D ATA & IDEA E LIGIBLE S TUDENTS : Verify Primary Disability in Year End (YE) records: High School Completers Drop outs Transfers out of the WSLS

V IRTUAL S CHOOLS – D ROPOUTS & T RUANCY : Do not assume transfer back to resident district upon exit from a virtual school. Virtual schools may have dropouts.

E XIT T YPE - C ODE S ET : Change in code set: ISM – Interstate move. Not known to be continuing. INM – International move. Not known to be continuing. OOS – (removed)

A DJUSTED C OHORT G RADUATION R ATE

number of students who graduate in four years with a regular high school diploma. number of students who form the adjusted cohort for that graduating class

G RADUATION Y EAR A DJUSTED C OHORT Assigned based on grade level at first high school enrollment. Removed, if the student: – transfers out, – emigrates to another country, or – is deceased. Transfers out: – must have documented enrollment in another school, – may not include dropouts, and – may not include students not known to be continuing.

S UMMARY Receipt of regular diploma must occur within 4 years from first entry into 9 th grade to be included as a graduate. Receipt of credential will count in cohort year rather then year granted for students who complete early. A student may transfer out as known to be continuing only if official written documentation exists such as: – request for student records from the receiving school, – written record of response from an official in the receiving school, or – transfer within the WSLS. Additional exit types will counts as dropouts.

D ROPOUT R ATE - D EFINITION Denominator will remain unchanged. Numerator will include additional exit types: – OOS / ISM and – ETC with Expected Transfer Response is ‘No Evidence of Move.’

P ROGRESS & S UMMARY R EPORTS

E XIT T YPE R EPORT

D ROPOUT R EPORT

H IGH S CHOOL C OMPLETION R EPORT No longer available in the ISES. Cohort and Rate calculated in LDS.

D ATA V ERIFICATION

DPI V ERIFICATION State-wide validation will be used to verify district data. This validation will be successful only if district data is submitted prior to October 28 th.

D ISTRICT V ERIFICATION A district lock signifies that the District Administrator or designee has reviewed ISES data and determined that the data is: Accurate, Complete, and Ready for public reporting.

T ENTATIVE F ALL 2010 ISES S CHEDULE August: ISES 3 rd Friday of September / Year End / Child Count and Discipline will open 9/30: Key date for WSLS Enrollment and 3rd Friday of September (CD) 10/11: Key date for Discipline 10/25: Review and revision ends for Discipline 10/28: Key date for 3rd Friday of September (CD), Year End (YE), and Child Count (CC) 10/28 – 11/5: WSLS and ISES applications closed for validation 12/1: Review and revision ends for 3rd Friday of September (CD), Child Count (CC), and Year End (YE)

R ELATED L INKS ESEA / NCLB dpi.wi.gov/lbstat/dm-eseadata.html WSLS Main Page dpi.wi.gov/lbstat/wslsapp.html ISES Main Page dpi.wi.gov/lbstat/isesapp.html Adjusted Cohort Graduation Rate dpi.wi.gov/lbstat/eseagrad.html Important Dates dpi.wi.gov/lbstat/isesdates.html