Spring 2011 Webinar State Student Assistance Commission of Indiana 2011-2012 SSACI Edits Spring 2011 Webinar State Student Assistance Commission of Indiana

2011-2012 SSACI Edits Edit 01-Late Application Edit 02-Not an Indiana resident (parent) Edit 02-Not an Indiana resident (student) Edit 03-Not a first-time undergraduate Edit 04-Four (4) years of SSACI aid already used Edit 05-FAFSA is incomplete Edit 06-FAFSA birth date is invalid or incorrect Edit 08-High School Diploma/GED not received Edit 11-Not a United States citizen nor an eligible non-citizen Edit 12-No schools listed on the FAFSA Edit 13-Only ineligible schools listed on the FAFSA Edit 14-FAFSA not signed by student

2011-2012 SSACI Edits Edit 16-Twenty-first Century Scholars drug-free pledge violation Edit 17-Default on Federal student loan or overpayment on Federal grant Edit 18-Professional judgment: Dependency status change Edit 19-Professional judgment: PC/EFC change Edit 20-Social Security Administration could not validate SSN/date of birth/name Edit 22-Mailing address state is not in Indiana Edit 23-Missing or invalid parent Social Security Number may have caused Edit 05 Edit 24-Twenty-first Century Scholars matriculation requirements not met Edit 25-FAFSA not signed by parent Edit 26-Edit 05 cause may be due to special circumstances Edit 27-Edits were cleared after the May 16, 2011 edit correction deadline Edit 28-Independent status caused solely by Emancipated Minor status Edit 29-Mailing address *List of 2011-2012 Edits is available in xGrads under “2011-12 Edit Descriptions.pdf”

Notification of Edits Students and parents (if student is dependent and parent lists an email address on the FAFSA) are notified of edits via email If an email address is not listed on the FAFSA, SSACI will be unable to notify the student of edits on their account Students are directed to view their edits by going to eStudent and either logging in or registering for an eStudent account

Notification of Edits When students log into eStudent, they will see a “Stop” sign and a message stating: “You have ## Application Edit(s) that are related to SSACI (Indiana) Aid”

Notification of Edits When students click the message, a box will pop-up, listing edit(s) the student has on their account and the correction steps, if applicable

Notification of Edits Colleges can view edits via eStudent or in the APPL file, available in xGrads

Correcting Edits Both students and colleges can correct edits on a student’s FAFSA PLEASE NOTE- Once a college “touches” a student’s FAFSA, you become the owner of that FAFSA. If the school creates the edit, it is the school’s responsibility to correct the edit before the 5/16/11 edit correction deadline

Uncorrectable Edits Edit 01- Late application (FAFSA filed after 3/10/11 filing deadline) Late filers can still qualify for Child of Veterans and Public Safety Officers (CVO) remission of fees program Part-time grant program Nursing/Minority Teacher Scholarship Edit 04- Four years of SSACI aid used Edit 24- Twenty-first Century Scholars matriculation requirements not met

Edits which must be corrected by 5/16/2011 Edit 02-Not an Indiana resident (parent) Edit 02-Not an Indiana resident (student) Edit 03-Not a first-time undergraduate Edit 05-FAFSA is incomplete Edit 06-FAFSA birth date is invalid or incorrect Edit 08-High School Diploma/GED not received Edit 11-Not a United States citizen nor an eligible non-citizen Edit 14-FAFSA not signed by student Edit 22-Mailing address state is not in Indiana Edit 23-Missing or invalid parent Social Security Number may have caused Edit 05 Edit 25-FAFSA not signed by parent Edit 26-Edit 05 cause may be due to special circumstances Edit 28-Independent status caused solely by Emancipated Minor status

Edits which must be corrected by 5/16/2011 Failure to correct these edits by the correction deadline will make students ineligible for the following SSACI awards Frank O’Bannon Grant Twenty-first Century Scholarship National Guard Supplemental Grant National Guard Extension Scholarship

Edit 02 (Student and Parent) Not an Indiana resident Date of residency > 12/31/10 Question was answered “No” but date of residency not provided Question was left blank Dependent Student Both student and parent must answer residency questions (questions 18-20 and 69-71) Independent Student Only student must answer residency questions (questions 18-20)

Edit 03-Not a first-time undergraduate Student indicated the following: Will have 1st bachelor’s degree b/f 7/1/11 (question 28) Grade level at start of AY 11-12 = 1st year or continuing graduate/professional (question 29) Degree or certificate working on at start of AY 11-12 = 2nd bachelor’s degree or graduate/professional degree (question 30) Working on a master’s or doctorate program (question 47) SSACI will not assign an edit if: Student received an Academic/Technical Honors diploma or 21st Century Scholarship during the current year or Core 40, AH/TH, or 21st Century Scholarship the previous year Student’s age is <= 20 as of 9/1 and Degree/Certificate is anything other than 2nd bachelor’s degree

Edit 03-Not a first-time undergraduate If student has edit 03 and only edit 03 after the 5/16/11 edit correction deadline, and the student is truly an undergraduate, SSACI will allow the school to clear the edit by submitting a correction transaction to the CPS Student correction of edit 03 after 5/16 will be rejected

Edit 05-FAFSA is incomplete Under most circumstances, edit 05 indicates the CPS has not provided a PC/EFC to SSACI for the student. Common reasons for edit 05 are: Student’s/parent’s AGI and income tax paid listed as same amount Missing student/parent signature Martial status/number in household is illogical Missed parental information (common caused of edit 26 for special circumstances)

Edit 06-FAFSA birth date is invalid or incorrect Date of birth student listed on question 9 of the FAFSA is: Blank; *Illogical (student lists DOB as 00/00/0000 or DOB indicates student is not of college age i.e. 12/25/00) *Contact SSACI to address situations where student’s DOB is correct but student has edits, i.e. student is early high school graduate/college enrollee

Edit 08-High School Diploma/GED not received Student answered question 26 on FAFSA None of the above, or Left question blank

Edit 11-Not a United States citizen nor an eligible non-citizen Student answered question 14 on FAFSA “No, but I am an eligible noncitizen”, yet did not provide an Alien Registration Number “No, I am not a citizen or eligible noncitizen” Left the question blank

Edit 14-FAFSA not signed by student Student did not: sign FAFSA using PIN when submitting FAFSA via the web, sign using PIN when submitting updates to FAFSA via the web sign paper FAFSA when submitting to processor (question 103) sign printed SAR when submitting corrections to processor via printed SAR For independent students with ONLY edit 14: SSACI will calculate a grant based on the signature reject EFC amount The award cannot be claimed until the edit 14 is cleared

Edit 22-Mailing address state is not in Indiana State of residence in student’s mailing address on FAFSA question 6 is not Indiana (IN) or a state code used for the armed forces Examples of Armed Forces state codes AA- Armed Forces Americas AE- Armed Forces Europe, Canada, Middle East, Africa AP- Armed Forces Pacific

Edit 23-Missing or invalid parent SSN may have caused Edit 05 Student (dependent) did not: Provide parent(s) Social Security Number (SSN) on FAFSA questions 60 and/or 64 SSN provided could not be verified by the Social Security Administration (SSA)

Edit 25-FAFSA not signed by parent Parent did not: sign FAFSA using PIN when submitting FAFSA via the web, sign using PIN when submitting updates to FAFSA via the web sign paper FAFSA when submitting to processor (question 103) sign printed SAR when submitting corrections to processor via printed SAR

Edit 26-Edit 05 cause may be due to special circumstances Edit 05 (Incomplete) is caused by student indicating on their FAFSA they have special circumstances that prevent them from including parental data on their FAFSA

Edit 28-Independent status caused solely by Emancipated Minor status Student indicated on FAFSA question 53 that they are an emancipated minor and this is the sole basis of their independent status State of Indiana does not recognize emancipated minors, so SSACI assigns edit to these students Schools can clear this edit after 5/16/11 by submitting a PJ transaction to the CPS, then clearing the PJ with SSACI using an appropriate reason code Acceptable SSACI dependency override codes: 01-Irreparable breakdown of the family 02-Death of the sole supporting parent

Edits impacting billed awards (CVO, Nursing, Minority Teacher) The following edits are evaluated for billed awards: Edit 02 (parent and student residency) Edit 05 (FAFSA incomplete) Edit 11 (not a U.S. citizen or eligible non-citizen) Edits 14/25 (no student and/or parent signature) Edit 17 (default or overpayment) Edit 18 (dependency PJ) Edit 19 (PC/EFC PJ) Edit 20 (Incorrect SSN)

New Edits for AY 2011-12 Edit 29 Indiana correctional facility address listed on FAFSA as student’s mailing address Edit is removed when address is updated/changed on the FAFSA Can be cleared after May 16th by student or school Please reference Laurie Gavrin’s “Important SSACI Update Edit 29 - Prisoner Education Funding” email from 2/15/11 as a reference on SSACI and prisoner funding for AY 2011-12

Enhancements Edit 22 (mailing address state is not IN) added into APPL file Grant File Layout 2011.xls has been updated to include the definition of edit 22 APPL_File_Template_2011.XLT has been updated to include definition of edit 22 and column for students with this edit Both files are available via xGrads

Resources xGrads SSACI Grants Division Staff Information Files (xGrads-File Transfer-Information Files) Program Rules, Descriptions and FAQs 2011-12 Edit Descriptions.pdf 2011-2012 Edit Notification.pdf SSACI Grants Division Staff CollegeFA@ssaci.in.gov

Questions???