How to Find and Utilize Minority and Womens Business Enterprises Indiana Department of Administration Minority and Womens Business Enterprises Division

Finding Minority and Womens Business Enterprises

Access the most recent Listing of Certified Business Enterprises Find M/WBEs

The Listing of Certified Business Enterprises is: An Excel spreadsheet Updated each Tuesday & Thursday Can be downloaded and saved to your computer Has filters in the column headers to search for firms you want to solicit bids from Find M/WBEs

The Listing of Certified Business Enterprises includes: Phone / Fax numbers addresses To assist in soliciting M/WBEs Find M/WBEs

MWBE Contracting Opportunities Website The Minority and Womens Business Enterprise Division will post solicitation requests from Primes Send to: Find M/WBEs

MWBE Contracting Opportunities Website Solicitation Requests should include: Name of the Project Location of the Project Contact Information (name/phone/fax/ ) Subcontracting Opportunities Quotation due Date & Time For Construction Projects – How to obtain Specs and Bid Documents Find M/WBEs

Organizations Certification recognized for meeting goals: IDOA MWBE Division Through Memorandum of Understanding (MOU) INDOT DBE IMSDC – Indiana Minority Supplier Development Council Find M/WBEs

Other Organizations Black Chamber of Commerce Chamber of Commerce City of Indianapolis Hispanic Chamber of Commerce ISBDC – Indiana Small Business Development Center NAWBO – National Association of Women Business Owners Find M/WBEs

Networking Events Minority and Womens Business Enterprises Division – February and July ISCBA – Indiana Stadium and Convention Building Authority University Events City Events Find M/WBEs

Pre-Proposal Meeting Opportunity for Prime Contractors and Sub- contractors to ask questions of the Agency as well as of each other Attendee Contact information is available if you are unable to make a session Check appropriate website where solicitation is posted Find M/WBEs

Plan Holders List Who has requested Spec and Bidding Documents for construction projects Check appropriate website where solicitation is posted Find M/WBEs

Utilizing Minority and Womens Business Enterprises

WHY? We encourage the use of Minority and Womens Business Enterprises on State of Indiana Contracts to bridge the gap between Capacity and Utilization The Commission on Minority and Womens Business Enterprises is required to submit a semi-annual report of committed utilization to the Governor and the Legislature Utilizing M/WBEs

Procurement Professionals are encouraged to solicit at least one of the three required quotes from MWBEs Example: Indiana Department of Homeland Security has it built into their metrics Probe Procurement Department Metric, Soliciting Quotations from Indiana and MBE/WBE vendors Utilizing M/WBEs Government Agencies

Participation expectations are outlined in the following: Within the Request for Proposal or Request for Service (RFP / RFS), sec and 1.21 Attachment A – MWBE Subcontractor Commitment Form Attachment B – Sample Contract / Boilerplate Language Utilizing M/WBEs Professional Services

Required from Prime with proposal submission MWBE Subcontractor Commitment Form Letter of Commitment from each M/WBE On MWBE company letterhead Dollar amount of subcontracted work to be performed Scope of work to be performed Expected start and end date Signature Utilizing M/WBEs Professional Services

RFP / RFS Evaluation Criteria 1. Adherence to Mandatory RequirementsPass/ Fail 2. Management Assessment/Quality (Business and Technical Proposal) * 25 points 3. Cost (Cost Proposal)30 points (* Agency can fix these + or – 10 points) 4. Indiana Economic Impact15 points 5. Buy Indiana10 points 6. MBE participation10 points 7. WBE participation10 points

Participation expectations are outlined: For Public Works: Indiana Department of Administration M/WBE Participation Policy for Construction Projects Project Detail For INDOT Indiana Department of Administration M/WBE Participation Policy for Indiana Department of Transportation State-Funded Construction Projects Letting Detail Utilizing M/WBEs Construction

Required from Prime with bid submission MWBE Participation Plan Letter of Commitment from each M/WBE* On MWBE company letterhead Dollar amount of subcontracted work to be performed Scope of work to be performed Expected start and end date Signature Good Faith Efforts Worksheet Include ALL supporting documentation *INDOT = submitted within 24 hours of posting of unofficial bid results Public Works = submitted within 24 hours of bid opening Utilizing M/WBEs Construction

Construction Good Faith Effort Evaluation Criteria A.Notice to MBE and WBEs B.Economically Feasible Subcontract C.Consideration of all MBE and WBE quotes D.MBE and WBE Barrier Assistance E.Advertisement F.Agency Assistance G.Research participation Area - think out of the box H.Response Time I.Documentation of Statements from M/WBEs J.Availability of M/WBEs K.Other criteria

IDOA Contract Boilerplate Language for Professional Services on RFP/RFS: The Contractor agrees to submit a copy of the agreement entered into between the Contractor and each MBE / WBE subcontractor where the State took the selection of the MBE / WBE by the Contractor into consideration when issuing the procurement award. Post Contract Award

IDOA Contract Boilerplate Language for Professional Services on RFP/RFS and IDOA M/WBE Participation Policies for Construction: Proposes MBE and WBE Contract Goals become incorporated into and a requirement of the Contract. Contractors shall not substitute, replace or terminate any MBE and WBE without prior written authorization from MWBED and the M/WBE Post Contract Award

Prime Contractors are required to honor the Participation Plan or Subcontractor Commitment Form as part of the Contract MWBED Compliance Team analyzes the Committed Spend on the Participation Plan against Actual Spend Primes in non-compliance may face sanctions Monitoring Compliance

Sanctions: Withholding of payments Adjustment to payments Termination of Contract Suspension or Revocation of ability to bid on State Contracts for up to 36 months Contact the Minority and Womens Business Enterprise Division with compliance questions Monitoring Compliance

Contact Us Minority and Women Business Enterprise 402 W. Washington Street, Room W469 Indianapolis, IN

UNSPSC United Nations Standard Products and Services Code