CEDARS Statewide: February 9, 2012 Webinar Bilingual Validations Common CEDARS Questions HQT Questions relating to CEDARS Logical Deletes – threshold settings 1

Welcome! Bilingual Validations – live Feb 15 October Enrollment report available Common CEDARS Questions Staff Type Codes HQT tool use of CEDARS data Logical Delete Threshold Basic concepts CEDARS data manual as a tool NEW threshold settings page 2 Feb 9, 2012

Live on Feb 15 th (submissions sent 2/15) Will error Bilingual Student records Data Quality Reports available since Jan 3 Feb 9, 2012

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Live on OSPIs k12 website: 5 Feb 9, 2012

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Staff Type Codes Appendix U in CEDARS Not the same list of ALL available Duty or Staff Type codes available for S-275 fiscal reporting Staff type codes that are not valid for CEDARS may be valid for S-275 fiscal reporting Ex: coaches, office/clerical staff 8 Feb 9, 2012

HQT Tool uses CEDARS data CEDARS to HQT Tool Data Map: Feb 9, 2012

Hosted by OSPI Title II, Part A officeOSPI Title II, Part A office WEBINAR: March 1, 2012 (1-4PM) Registration link not yet available Register online for ESD in-person trainings at: Technical-Assistance-HQT-Data-Collection-Tool Technical-Assistance-HQT-Data-Collection-Tool The in-person trainings will be held at the following ESDs: 10 Feb 9, 2012 DateLocationAddressTime Feb.13, 2012 ESD S. Regal, Spokane, pm – 4pm TBD ESD Oakesdale Ave. SW Renton, TBD Feb. 28, 2012 ESD S. 2nd Ave. Yakima, pm – 4pm

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CEDARS Processing Basics District sends zipped CEDARS file submission Contains 13 text files (i.e. Location, SchoolStudent) Some districts have their SIS vendor send automatically CEDARS checks files for correct naming and all files End of above process is considered Submitted status Nightly loading starts at 6:30PM each day The logical delete threshold evaluation happens during nightly loading 12 Feb 9, 2012

What is meant by the term logical delete? Records stored in a database Use key fields to uniquely identify the record Start date – date we first receive and load the record End date – date the record is logically deleted and no longer used for any data reporting from CEDARS From CEDARS submission Automatic in database District SendsOSPI assigns 13 Feb 9, 2012 Key FieldsData Record Start Record End

What are the key fields for each file? CEDARS data manual has an indicator for a key field: Chart from Logical Delete FAQ document: ogicalDeleteFAQ.doc ogicalDeleteFAQ.doc 14 Feb 9, 2012

A logical delete can occur to a record for 3 reasons: The record is missing from your current submission. The record now has a submission exception (error). A key field used to identify the record has changed in the most recent submission. When key fields change, the old record is logically deleted. 15 Feb 9, 2012

Logical deletes can occur: Without tripping the threshold Without any submission exceptions (errors) Due to normal school district business practices Ex. StudentSchedule records are logcially deleted in high numbers the first week of school 16 Feb 9, 2012

Where do I find the threshold settings? CEDARS -> Submissions tab -> Logical Delete Thresholds Current default settings are 2% for each file If the records in the most recent submission would logically delete 2% or more of the existing records, CEDARS does not finish loading the most recent submission. Changing the percentage for the threshold is now available to CEDARS District Administrators! 17 Feb 9, 2012

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This webinar recording will be posted to the K12 web site at THANK YOU! OSPI Customer Support Emily Rang Meaghan Thompson Magen Blevins Micah Ellison 21 Feb 9, 2012