Arrowood Homeowners Association Annual Meeting April 4, 2001 Buckhall Fire Department, Manassas, VA

Agenda  Introductions  Financials  Election of New Board Members  Future Plans & Proposals  Community Watch Program  Evergreen Terrace Plans & Proposals  ARC Issues & Concerns  PWC Property Assessment Information  2000 Accomplishments  Community Concerns & Issues Arrowood Homeowners Association

Arrowood Homeowners Association Thomas DeWispelaere President Steve JonesVice President Diane MorvaySecretary Logan SmithTreasurer Byron LewisARC Director Krista MillerAt-Large James BullardAt-Large 2000 Board of Directors

Arrowood Homeowners Association Banking Interest Earning Checking Account Free Bank Services at F & M Invested $60,000 in 3 One-Year Penalty Free CDs Interest on 1 st CD - $1, (matured in January) 2 nd & 3 rd CDs Mature in April Financials

Arrowood Homeowners Association 2000 Assets Cash (Operating Fund)$ 55,676 Cash (Replacement Fund)$ 16,250 Prepaid Insurance$ 998 Accounts Receivable$ 1,042 Accrued Interest Receivable$ 985 Equipment (Fax/Copy Machine)$ 247 Total Assets$ 75, Annual Financial Report - Prepared by Brown & Associates Financials

Arrowood Homeowners Association Financials Assessments Interest 2000 Revenues - $83,572

Arrowood Homeowners Association Financials Trash $44,426 Other $1,797 Admin $2,970 Lawn Contract $16,952 Repairs $3,374 Prof. Services $3, Expenses - $72,833

Arrowood Homeowners Association Financials HOA Dues Annual Payment Option Offered 12-months for payment of 11-months by January 31, homeowners took advantage Late Fee Delinquencies & Collection Policy Late fee is $15.00 per quarter Delinquencies are forwarded to Collection Attorney when total amount due exceeds $200.00, after 10-day notice. All delinquent accounts fully recovered for Collection Attorney & Procedures Collection Attorney - Donald E. Coulter Accounts referred to attorney immediately incur an additional 25% fee. Attorney sends another 10-day notice, then lien & legal processes begins.

Arrowood Homeowners Association Election of Board Members Three open Board positions for Year 2001 Term Terms Expiring Tom DeWispelaere Diane Morvay Resignation James Bullard (Board members serve a 3-year term)

Arrowood Homeowners Association Future Plans & Proposals Capital Improvements – Street Lights. – Conversion of the Storm Water Management Pond. – Front entranceway landscaping. – Parkway Community Entrance. – Playground Equipment. –Events – Children’s Easter Egg Hunt. – Community Garage Sale - May 5 & September 29, – Adopt-a-highway community service project. June 2, September 8, & December 8, – Halloween Parade & Community Picnic. – Meet Santa in the Park. – Summer events – Ideas? – Monthly Board Meetings held at Buckhall Fire Dept. First Wednesday of each month.

Arrowood Homeowners Association Future Plans & Proposals Community Watch Program  Officer Merriman, Prince William County Police  Volunteer Block Captains  Graffiti & Vandalism  Continued Speeding & Careless Driving  Children Playing in the Streets

Arrowood Homeowners Association Prince William County Property Tax Assessment Office Allison Lindner

Arrowood Homeowners Association Prince William County Tax info via the Internet

Arrowood Homeowners Association Future Plans & Proposals Evergreen Terrace & Storm Water Management Pond Mr. John Elkins – Burgess & Niple Mr. Oscar Guzman – PWC Public Works

Arrowood Homeowners Association ARC Issues Rules of Thumb Exterior home and property changes requiring County permits or approvals also require an ARC Application. ARC Applications are permanent HOA records. File an application even if its not required to avoid questions in the future.

Arrowood Homeowners Association ARC Issues Information handouts in the back PWC Property Maintenance Standards & Clean Neighbor Checklist PWC Spring Cleanup PWC Department of Public Works Information Handouts – zoning approval for detached accessory structures – installing a fence – building a deck – building a shed – finishing a basement – planning home improvements – reminders – weed and trash ordinance enforcement

Arrowood Homeowners Association 2000 Accomplishments Repaired the tennis court fence & added second gate. Actively pursued 2000 delinquent HOA dues. Renegotiated the trash service contract, saving the Association $800/month. Reduced HOA Dues - $48.00 annually. Continuing Internet Web Page - Working with County to ensure community signage is placed at Wilcox Station Road, & Arrowood Drive. Working with VDOT and County to reduce automotive speeding throughout community. Sponsor community bi-annual garage sales. Children’s Easter Egg Hunt Community picnic and children’s Halloween parade. Meet Santa in the park. Publishing quarterly newsletters.