Advanced Word Microsoft Word 2007. Overview Teaching Advanced Topics Chart, Word Art, Pictures Advanced Mail merge Advanced Find and Replace Outline Views.

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Presentation transcript:

Advanced Word Microsoft Word 2007

Overview Teaching Advanced Topics Chart, Word Art, Pictures Advanced Mail merge Advanced Find and Replace Outline Views Multilevel Lists Header and Footer

Overview Comparison of Documents Styles

Charts Use Charts for presentation and analysis of data. Highlighting trends and interpretations – Types: Column, Line, Bar, Pie, Area, Scatter etc. – Formatting tools, Layout tools, Design tools

Inserting Charts Chart can be inserted from Insert ribbon

Chart Tools Design tools Layout tools Format tools

Word Art Takes ordinary text and transforms it into a formatted designed output Word Art Gallery in MS Office 2007

Inserting Pictures Inserting Pictures, Clip Art

Manipulating Pictures Formattin g tools for manipulat ing pictures

Mail Merge Used to create personalized letters and pre- addressed envelopes, from fixed text. – Requires two files, original letter and Data source – Data source can be tables, spreadsheets or databases.

Starting Mail Merge Use Mailings ribbon Then Start Mail Merge

Selecting Data Source

Writing letter and inserting merge fields

Completing the merge

Find & Replace – Advanced Features Searching for specific text – Which can be highlighted – Replaced with another text

Advanced Features Matching Case Matching Whole Words Matching using wildcards

Creating A Document in Outline View Use Outline View to organize headings and sub headings to identify topics and sub topics Assign each heading a level (level 1 is the highest level) Assign the body text level to the paragraphs Create the Outline View

Outline View Show levels

Multilevel List When there is a hierarchy of points like clauses, sub clauses etc. Multilevel lists are used.

Multilevel List

Header and Footer Headers and footers are identifiers that run across the top and bottom of your document. They include things such as page numbers, dates, titles etc.

Inserting Header and Footer From Insert ribbon header and footer is available

Editing Headers and footers

Comparing Documents Comparing two versions of a document

Comparing documents

Comparing Documents

Styles Use styles for document formatting tasks and to ensure consistency between related documents A style consists of various formats such as font style, font size, paragraph style that combined into one set.

Exploring Styles Document formatted with the Word 2007 Quick Style set, which is applied to all new documents Styles Gallery

Style - categories Four style categories Paragraph: includes character and paragraph formats Character: includes character styles List: Styles of bullets and numbers Table: includes styles to format a table