MAIL MERGING IN MICROSOFT PUBLISHER CREATING LABELS AND DOCUMENTS FOR MULTIPLE PEOPLE AT ONCE

PREPARING DATABASE 1.Create a list of names, addresses and phone numbers, etc. in Microsoft Excel.  Remember: Put headers at the beginning of each column  Start in Row 1 and Column A 2.Save when complete 3.Close Spreadsheet Headers Close

CREATE DOCUMENT 1.Open Microsoft Publisher 2.Create the appropriate document  Labels  Business Cards  Documents Double Click to open a new document.

3.Delete any texts or items not needed BeforeAfter

MERGING INFORMATION Publisher 2007 From the Tool menu, select Mailings and Catalogs/Mail Merging Select Use Existing List Publisher 2010 From the Mailings tab, click the Mail Merge Button and Select Mail Merge. Click the select recipient button and select use existing list.

Locate the Excel document with appropriate data Click Open Select the appropriate sheet, and click open

FOURTH STEP: Publisher 2007 Click in the text box until the cursor appears Click on the appropriate header Publisher 2010 Click in the appropriate box until the cursor appears Click on the Mailings Tab Click on Insert Merge Field button Select the appropriate header

Click the preview results to see actual information Move to next record