Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 1 Skills for Success with Microsoft ® Office 2007 PowerPoint Lecture to Accompany Skills for Success with Microsoft ® Office 2007 Word, Chapter 4 Applying Special Text, Paragraph, and Document Formats

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 2 Skills for Success with Microsoft ® Office 2007 Introduction In Skills 1–10, you will: –Create documents by using text and elements from different sources –Convert text into columns –Add borders and shading to paragraphs –Use mail merge to create mailing labels

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 3 Skills for Success with Microsoft ® Office 2007 Introduction Add borders and shading to paragraphs Use text and graphics from different sources Use mail merge to create mailing labels Convert text into columns

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 4 Skills for Success with Microsoft ® Office 2007 Skill 1: Collect Information by Using the Office Clipboard Formatted title You can collect documents and pictures on the Office Clipboard, and then paste them into documents.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 5 Skills for Success with Microsoft ® Office 2007 Skill 1: Collect Information by Using the Office Clipboard Clipboard task pane In the Clipboard group, click the Dialog Box Launcher to display the Clipboard task pane.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 6 Skills for Success with Microsoft ® Office 2007 Skill 1: Collect Information by Using the Office Clipboard With another document open, click the Copy button to copy text, and then close the document. Beginning of copied text displays.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 7 Skills for Success with Microsoft ® Office 2007 Skill 1: Collect Information by Using the Office Clipboard You can also copy pictures from other documents. Four copied items display in Clipboard task pane. The most recently copied item displays at top of list.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 8 Skills for Success with Microsoft ® Office 2007 Skill 2: Use the Office Clipboard to Build a Document You can insert items in any order. To paste an item, position the insertion point in location you want to paste the item, and then click the item in Clipboard task pane. Pasted text

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 9 Skills for Success with Microsoft ® Office 2007 Skill 2: Use the Office Clipboard to Build a Document Click the arrow to display options. Click Delete to remove item from Clipboard task pane.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 10 Skills for Success with Microsoft ® Office 2007 Skill 2: Use the Office Clipboard to Build a Document Pictures copied from other documents will not resize proportionally. To resize, click the pasted picture, and then in the Size group, click the Dialog Box Launcher to display the Size dialog box. Selected picture Select the Lock aspect ratio check box. Aspect ratio The relationship of an object’s height and width.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 11 Skills for Success with Microsoft ® Office 2007 Skill 2: Use the Office Clipboard to Build a Document Click the Clear All button to remove all copied items. Click to close.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 12 Skills for Success with Microsoft ® Office 2007 Skill 3: Create Multiple Column Text Multiple columns make text easier to read. Select the text, click the Columns button, and then click Two.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 13 Skills for Success with Microsoft ® Office 2007 Skill 3: Create Multiple Column Text You may need to move pictures to get them in the correct position. You may need to resize pictures to give the document a finished look.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 14 Skills for Success with Microsoft ® Office 2007 Skill 3: Create Multiple Column Text Picture resized Click the Columns button and then click More Columns to display the Columns dialog box. Line between check box

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 15 Skills for Success with Microsoft ® Office 2007 Skill 3: Create Multiple Column Text Line inserted between columns

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 16 Skills for Success with Microsoft ® Office 2007 Skill 4: Insert a Column Break Column break An applied column end that forces the text following the insertion point to the top of the next column. Section A portion of a document that can be formatted differently from the rest of the document. Section break Marks the end of one section and the beginning of another section. Click the Breaks button.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 17 Skills for Success with Microsoft ® Office 2007 Skill 4: Insert a Column Break

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 18 Skills for Success with Microsoft ® Office 2007 Skill 4: Insert a Column Break Column break inserted

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 19 Skills for Success with Microsoft ® Office 2007 Skill 4: Insert a Column Break Reduced spacing between columns

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 20 Skills for Success with Microsoft ® Office 2007 Skill 5: Add a Border and Shading to a Paragraph Add a border and spacing to make a paragraph stand out. Click the Borders button arrow. Border added

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 21 Skills for Success with Microsoft ® Office 2007 Skill 5: Add a Border and Shading to a Paragraph Font color changed

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 22 Skills for Success with Microsoft ® Office 2007 Skill 5: Add a Border and Shading to a Paragraph Click the Shading button arrow and then click Borders and Shading. Select color for border. Preview Select style

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 23 Skills for Success with Microsoft ® Office 2007 Skill 5: Add a Border and Shading to a Paragraph Add a page border.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 24 Skills for Success with Microsoft ® Office 2007 Skill 6: Insert Hyperlinks to Text and Graphics Hyperlink Text or graphic that you click to go to another location in a document or to a website.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 25 Skills for Success with Microsoft ® Office 2007 Skill 6: Insert Hyperlinks to Text and Graphics Select the Web address and then click the Hyperlink button. Selected text

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 26 Skills for Success with Microsoft ® Office 2007 Skill 6: Insert Hyperlinks to Text and Graphics Click the ScreenTip button to create a ScreenTip.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 27 Skills for Success with Microsoft ® Office 2007 Skill 6: Insert Hyperlinks to Text and Graphics You can also use pictures to create hyperlinks.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 28 Skills for Success with Microsoft ® Office 2007 Skill 7: Insert a SmartArt Graphic SmartArt graphic A visual representation of information. Click the SmartArt button to display the Choose a SmartArt Graphic dialog box. Preview

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 29 Skills for Success with Microsoft ® Office 2007 Skill 7: Insert a SmartArt Graphic SmartArt graphic Placeholder text

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 30 Skills for Success with Microsoft ® Office 2007 Skill 7: Insert a SmartArt Graphic Type text in the Text pane.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 31 Skills for Success with Microsoft ® Office 2007 Skill 7: Insert a SmartArt Graphic Click the Add Shape button to insert additional bullet points.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 32 Skills for Success with Microsoft ® Office 2007 Skill 8: Format a SmartArt Graphic Resize SmartArt graphics to fit the space. Graphics do not resize proportionally but text resizes to fit new shape.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 33 Skills for Success with Microsoft ® Office 2007 Skill 8: Format a SmartArt Graphic Click the Shape Fill button to add color to SmartArt graphics. Click the Text Fill button to add color to SmartArt text.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 34 Skills for Success with Microsoft ® Office 2007 Skill 8: Format a SmartArt Graphic Click the Shape Effects button. Preset 5 applied

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 35 Skills for Success with Microsoft ® Office 2007 Skill 8: Format a SmartArt Graphic Tight Reflection effect added to text

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 36 Skills for Success with Microsoft ® Office 2007 Skill 9: Create Labels Using the Mail Merge Wizard Mail merge A feature used to create customized letters or labels by combining a main document with a data source. Main document Contains the text that remains constant. Data source Contains the information—such as names and addresses—that changes with each letter or label. Table serves as data source.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 37 Skills for Success with Microsoft ® Office 2007 Skill 9: Create Labels Using the Mail Merge Wizard In a new document, click the Start Mail Merge button, and then click Labels. Label options

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 38 Skills for Success with Microsoft ® Office 2007 Skill 9: Create Labels Using the Mail Merge Wizard Avery 5160 address labels Label structures

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 39 Skills for Success with Microsoft ® Office 2007 Skill 9: Create Labels Using the Mail Merge Wizard Address blocks inserted Address block button

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 40 Skills for Success with Microsoft ® Office 2007 Skill 10: Preview and Print a Mail Merge Document Preview Results button Address labels cut off

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 41 Skills for Success with Microsoft ® Office 2007 Skill 10: Preview and Print a Mail Merge Document Spacing before changed to 0 pt.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 42 Skills for Success with Microsoft ® Office 2007 Skill 10: Preview and Print a Mail Merge Document To reformat labels, change the original address block. Reformatted labels

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 43 Skills for Success with Microsoft ® Office 2007 Skill 10: Preview and Print a Mail Merge Document Click the Finish and Merge button to start the process of combining the two documents into a single document. New file contains main document and data source.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 44 Skills for Success with Microsoft ® Office 2007 Skills for Success In Chapter 4, you practiced the following skills: –Create documents by using text and elements from different sources –Convert text into columns –Add borders and shading to paragraphs –Use mail merge to create mailing labels

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 45 Skills for Success with Microsoft ® Office 2007 More Skills for Success You will now practice the following additional skills: –Create a resume from a template –Create an outline –Prepare a document for distribution –Preview and save a document as a Web page

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 46 Skills for Success with Microsoft ® Office 2007 More Skills 11: Create a Resume from a Template Template A preformatted document structure that defines the basic document settings, such as a font. Click Resumes and CVs, and then click Resume (Urban theme).

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 47 Skills for Success with Microsoft ® Office 2007 More Skills 11: Create a Resume from a Template Remains unnamed until you save. Replace placeholder text with your own information.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 48 Skills for Success with Microsoft ® Office 2007 More Skills 11: Create a Resume from a Template Remove any placeholders you don’t want, such as a fax number.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 49 Skills for Success with Microsoft ® Office 2007 More Skills 11: Create a Resume from a Template Completed resume

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 50 Skills for Success with Microsoft ® Office 2007 More Skills 12: Create an Outline Outline Displays headings and body text, formatted so that you can move headings and associated subheadings and body text along with the heading. Gray topic markers indicate body text. Body text indicated

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 51 Skills for Success with Microsoft ® Office 2007 More Skills 12: Create an Outline Gray line indicates hidden text. Level 1 heading Level 2 heading Collapse button Expand button

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 52 Skills for Success with Microsoft ® Office 2007 More Skills 12: Create an Outline When you move a heading, all associated text moves with the heading.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 53 Skills for Success with Microsoft ® Office 2007 More Skills 13: Prepare a Document for Distribution Metadata Hidden information and personal data that is stored with the document. From the Office menu, point to Prepare and then click Properties to display Document Properties.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 54 Skills for Success with Microsoft ® Office 2007 More Skills 13: Prepare a Document for Distribution From the Office menu, point to Prepare and then click Inspect Document. Document Inspector finds hidden and personal information in various categories.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 55 Skills for Success with Microsoft ® Office 2007 More Skills 14: Preview and Save a Document as a Web Page Square text wrapping applied Click the Web Layout button to view the document as a Web page.

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 56 Skills for Success with Microsoft ® Office 2007 More Skills 14: Preview and Save a Document as a Web Page In Line with Text wrapping applied

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 57 Skills for Success with Microsoft ® Office 2007 More Skills 14: Preview and Save a Document as a Web Page Hyperlink inserted with ScreenTip

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 58 Skills for Success with Microsoft ® Office 2007 Congratulations You have now completed all Skills for Word, Chapter 4

Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 59 Skills for Success with Microsoft ® Office 2007 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2009 Pearson Education, Inc. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall