Division of Alcoholic Beverages and Tobacco Wine Manufacturer’s Monthly Report (Imported and Domestic)

New Electronic Reporting The three paper forms representing the Wine Manufacturer’s Monthly Report have been combined into one electronic report each for Imported Wine and Domestic Wine. The data entered into the Detail tabs will be automatically transferred to and calculated on the Summary screens. The Computation of Tax tab will allow entry of any eligible credit amounts and calculate a final excise tax due. The Review & Confirm tab allows for a final review before the report is submitted via EDS.

Key Points to Know Electronic reports are also due by the 10 th of the month. It might be necessary to turn off the pop-up blocker. In order to allow for closer matching against winery production records, electronic reporting for wine manufacturers has incurred several field changes in comparison with paper reporting. Product is considered finished only when fermentation is completed and should only be reported on at that point. Raw materials should not be included in these reports. Wine is considered domestic only when produced with Florida grown fruit, regardless of the quantity of that fruit. Wine that does not contain any Florida grown fruit is considered an import.

What’s Needed for Reporting Information needed: –Batch number –Tank number –Brand name –Batch start and finish dates –Quantity of wine finished in bulk gallons and bottled –Bottling date for each batch –Gallons lost in bottling –Amount of wine purchased and how (bulk or bottle) –Where did the finished wine go and how was it distributed? –Beginning and ending inventories

Log in with the user id and password provided through the EDS registration process and click on the Login button. If you have not registered, click on the New User? link. If you cannot remember password, click on Forgot Password? Logging Into EDS

Click on the needed link under File a New Report. For the purpose of screen shots, the Imported Wine Manufacturer’s Report will be used; however, title aside, the imported and domestic reports are the same. Filing a New Report

The General Information tab will auto populate with information provided during the registration process. Red asterisks denote required fields. A Reporting Period month and year must be selected. A selection from the Amended? drop down box is also required. Only if the report gets amended, should “Yes” be selected from the dropdown box. Add the Report Submitted By name, which is the person verifying the submitted information. The Address is that of the person submitting the report. The Filer address is optional. Completing the General Information Tab

License Filtering Changes have been made within EDS. The system now filters licenses to only allow those that should be associated with a specific report. If submission of a different type of license or an expired license is attempted, EDS will reject it and return an error message, “ No matching record found for this License Name! ” For the Imported Wine Manufacturer’s and Domestic Wine Manufacturer’s Reports only the following license types will be allowed based upon the Detail and the Transaction Type: Brokers/Sales Agents Beer and Wine Distributors Beer, Wine & Liquor Distributors Alcohol Manufacturers Alcohol Importers Alcohol Exporters

Transaction Filtering After a license has been selected for a product transaction one the Case Goods Detail tab, the transaction type control will be changed to indicate which transactions are allowed for the license selected. The items in white and do not have an “x” are allowable transaction types. The items that have an “x” and are highlighted yellow indicate the transaction type is not allowed for the license selected. If the user selects an invalid transaction type, they will see the above validation error message. This functionality is supported in modern browsers and will work in Chrome, Firefox, and Internet Explorer. However, Internet Explorer version 8 has been tested and works if the document mode is set to version 8. If the browser does not support the new changes, the new validation will not happen until the data are submitted to the web server.

Helpful Hints Save your report often. This helps guard against data loss and is considered a “best practice”. TIP: If you are going to pause the report activity for more than ten minutes, save the report and close out of EDS altogether. To resume your report, log back in and open the report from the Saved Work link.

Bulk Processing Detail Screen

Bulk Production Transaction Details Bulk Processing Detail – Bulk Production Transaction Details : Manufactured – Date product was finished with the Date field matching the Batch Details Finish Date ( Production Notes should include information of items that aided in completion such as “produced by sweetening”, “produced by amelioration”, or any other applicable description) Gains – Actual product added for sweetening, amelioration, blending, inventory gains, or any other addition (“other additions” will need to specified in the Production Notes field); Date field will be the date these items were added; In production notes add description about the Brand Name Received from Others - Any product received from others; source information to be included in the Production Notes Bulk Sales – Gallons via drums sold to another manufacturer Losses in Bulk - Losses as a result of evaporation or testing

Bulk Wine Bottling Transaction Details Bulk Processing Detail – Bulk Wine Bottling Transaction Details : Received from Bulk - This is the only option that can be used at this time and should represent how many bottles were produced during a reporting month and not just the number of bottles that were produced from a particular batch completed during the reporting month Losses, lees, or other removal –Account for these items on the Summary – Bulk Inventory tab and not in this area

Bulk Processing Detail – Additional Information Not all wine is finished and bottled in the same month. If wine is finished and held in bulk, then use the left side of the screen and complete the bulk production information. If a batch is reported as finished in a previous month, but bottled in the current month, use the right hand column, bulk wine bottling. This entry will remove the bulk gallons from bulk inventory and add it to bottled inventory in the Summary-Case Goods Inventory tab.

Bulk Processing Detail - Entering Data Once the required data is entered, select the Add Transaction button. If all data has been entered correctly, then a message stating, “Successfully added transaction.” will be displayed. If data has been incorrectly entered in the fields at the top of the screen, Clear All will remove the information.

Bulk Processing Detail – Deleting Data As each transaction is entered, the data is summed up in the relevant sections at the bottom of the detail screen. Upon review, if any information is determined to be incorrect, each line can be deleted by selected the red buttons on the right side of the screen.

Case Goods Detail Screen

Case Goods Detail All transactions are for the removal of wine. If no bottled wine is removed from the inventory during the month, this tab can be skipped. Case Goods Transactions Detail: Breakage – Requires a breakage date and number of gallons Sold to Distributors – Requires a valid Florida license; without this alcohol sales should not occur Sales Out of State – A valid license is not necessary, but may be used if available; a business name, full delivery address, invoice number and date and quantity of product sold; documentation should continue to be submitted in the same manner as previously done Other – Catch all group that covers transfers in bottling, received from other wine cellars and any “others”; a Florida license is necessary if transactions are made with a Florida business; an invoice number, date, quantity and a description of the activity will also be required; these will specifically be reviewed in an audit

The Lookup Feature To search for a licensee: Enter the license number and select Lookup If the license number is not available, a Lookup can be accomplished by typing the licensee’s name in the Name of the Supplier/Purchaser field and selecting Lookup If there are multiple results, then select the correct one based on address In the event of zero results, verify the correct license number and name are being used and then contact EDS Support

Multiple Lookup Results In the event of multiple returns from using the Lookup feature, a popup window will appear with possible options based upon the search criteria. Select the appropriate row and the fields on the Detail tab will populate with the licensee’s information. The Valid Until column will only return a status of “Active” or an expired date value. An expired date in this column means that the actual license expired two months prior to that date and can no longer be used in EDS. If a transaction occurred within that two month time frame, contact EDS Support at The columns can now be sorted using the triangles in the column headers, but the default sort is by business name. The triangle of a sorted column will appear grey and only one column can be sorted at a time. An arrow pointing down shows a sort in descending order. A upward arrow represents an ascending order sort.

Case Goods Detail – Entering Data Once the required data is entered, select the Add Transaction button. If all required data has been entered, then a message stating, “Successfully added transaction.” will be displayed and the data will transfer to the summary at the bottom of the screen. If data has been incorrectly entered in the fields at the top of the screen, Clear All will remove the information.

Case Goods Detail – Saving Data When the Save button is selected a message will display stating, “Data has been saved successfully.” Remember to save the report often!

Case Goods Detail – Deleting Data To remove an entry select the red button on the right side of the Case Goods Transactions section. After deletion a message stating, “Successfully deleted transaction.” will display. Again, save your report often.

Summary Summary: Numbers from the detail tabs for Bulk Processing (Production & Wine) and Case Goods are automatically brought over to the relevant tabs in the summary Case Goods Deductions should equal the movement of bottled product with no state excise tax paid from the winery The inventory tabs require data to be input in order to calculate the excise taxes due

Summary – Bulk Inventory Summary - Bulk Inventory: Beginning Inventory - must equal the ending inventory from the previous reporting month or the actual inventory for the start of a new audit period (Use 2 decimal places) Other (+) – Used to positively adjust inventory; winery addition of product to adjust wine flavor; not commonly used (Will be reviewed at audit) Other (-) – Used for deductions from loss, lees or other removal of bulk product such as removal for sweetening or amelioration (Will be reviewed at audit) Actual Inventory - Represents all the wine considered finished and stored at the winery in bulk containers and should also match the Ending Inventory, which is automatically calculated based on previous data entered; will be the Beginning Inventory number for the next monthly report

Summary - Case Goods Inventory Summary - Case Goods Inventory: Beginning Inventory – must equal the ending inventory from the previous reporting month or the actual inventory for the start of a new audit period Other (+) – Any purchases of bottled wine from another Florida supplier or from out of state that has not yet had excise taxes paid Taxable Sales – Represents all wine given away or sold directly from the winery Actual Inventory – Number taken from the business inventory or certified inventory (if at the end of an audit period); Ending Inventory and Actual Inventory should match ; if they do not, then the Taxable Sales must be adjusted Unaccounted for wine is taxable.

Computation of Tax Computation of Tax: Certificate of Credit No. – Represents the only editable field on this tab; only used if an AB&T approved credit certificate is received; enter the credit number and the amount

Review & Confirm Review & Confirm: Review and confirm that all data and tax information is correct Select Print Summary located on the top, right side of the screen

Review & Confirm Review & Confirm: Select Save before submitting the report Select Submit Report

Review & Confirm A message box will display asking for verification to submit report Select Ok, which creates a date stamp, or Cancel

Report Confirmation A confirmation screen will appear verifying the report submission

Viewing Submitted Reports Viewing submitted reports can be done either by navigating to My Reports or Home.

Amending Submitted Reports To amend a submitted report, open the needed report. On the General Information tab, change the Amended? field to “Yes” and proceed to make the necessary report changes before saving again and then resubmitting.

Final Bits & Pieces Only when a required payment is received, is the monthly report considered complete. The mailed payment must be postmarked by the 10 th of the month to be considered on time. If no taxes are due, then submission of the report into EDS completes the report. Required documentation to be submitted to District: Paying with Check Printed “Summary” page Check made payable to Alcoholic Beverages & Tobacco Invoices and bills of lading for all Out of State Sales Original or copy of the credit certificates if applicable Paying Via EFT Invoices and bills of lading for all Out of State Sales Original or copy of the credit certificate

Resources You may research license/permit numbers from the Alcoholic Beverages and Tobacco’s webpage: For more information on filing electronically:

Technical Support Contact EDS Support for technical questions or to report a problem. If you need assistance filling out a report, contact your district office.