TSDS Pilot – Lubbock ISD Dashboard Training Module September 26, 2011

Texas Student Data System Lubbock ISD 2 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Computer Preparation  Make sure PC is turned on  Open browser - Internet Explorer or Firefox  Go to the URL and log in: -URL: -Username: csterling -Password: lpr11demo  Open a second window in the browser, and go to this URL: -URL:

Texas Student Data System Lubbock ISD 3 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Expected Learning Outcomes  Gain an understanding of the goals of the Texas Student Data System dashboard project  Be able to access, log-in, and navigate the dashboards  Engage in hands on activities to understand student data presented in dashboards  Start to create action plans for your students or your campus based on the dashboard data  Know how to contact customer support

Texas Student Data System Lubbock ISD 4 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Dashboard Training Module Outline TopicTiming Background - TSDS Dashboards5 min Student Dashboard- Functionality Overview and Exercises - Real Time Inquiry 30 min Campus Dashboard - Functionality Overview and Exercises - Real Time Inquiry 15 min Creating a Data Inquiry Mindset / Best Practices5 min Going Forward –Support and Feedback5 min Total1 hour

Texas Student Data System Lubbock ISD 5 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Dashboards are Grounded in Best Practices and Vetted by Educators Nationwide Best Practices Audit Academic Research Focus Groups with 2,600 Educators Initial dashboards based on national education research and review of best practices across the country Received and incorporated feedback on dashboard from 2,600 educators in Texas Enhancements to dashboards based on stakeholder feedback Your feedback in this pilot will drive further enhancements to dashboards

Texas Student Data System Lubbock ISD 6 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Dashboards are Targeted Toward Improving Student Outcomes Positive Interactive Involvement with Students More Teaching TimeInformed Decision MakingUser Friendly Data System “After the information has been gathered, hopefully I would have a user-friendly service that would allow me to look at the information, serve my students and meet their needs more effectively and efficiently.”

Texas Student Data System Lubbock ISD 7 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Dashboards Consist of Four Levels Driven by Individual Student Data District/LEA Campus Classroom Student Drill down to the individual Student level from any aggregate view Data originates at the Student Level and rolls up to aggregate views

Texas Student Data System Lubbock ISD 8 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Dashboard Training Module Outline TopicTiming Background - TSDS Dashboards5 min Student Dashboard- Functionality Overview and Exercises - Real Time Inquiry 30 min Campus Dashboard- Functionality Overview and Exercises - Real Time Inquiry 20 min Best Practices, Support and Feedback5 min Total1 hr

Demonstration of the Dashboards Student and Classroom Training Materials-Training Demo Video

Texas Student Data System Lubbock ISD 10 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Exercises - Classroom and Student Go to the first browser you set up ( and let’s go through some examples together: 1.Classroom: go to the Subject-Specific view and sort your students based on benchmark scores or the Assessment page and sort by TAKS objectives. Traverse this list and identify groups of students for further instruction based on strengths and areas for growth. 2.Classroom: identify a student having attendance problems. Navigate to their student dashboards. Are the absences mostly excused or unexcused? Is the attendance trend improving or declining? Find their parent’s contact information so you can call to discuss your concerns. 3.Student: Use the search function to search for a student that you suspect has not performed well on their last benchmark assessment 4.Student: For the student you suspect having low benchmark assessment scores in your subject area of interest, determine the trend of their benchmark assessment scores and which TEK items they struggled with on one of their past benchmark administrations.

Texas Student Data System Lubbock ISD 11 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Exercises - Classroom and Student  Now go to the second browser window,  Click Log In to Dashboards  Type in your district username and password  Explore - Spend minutes of real time inquiry on your own

Texas Student Data System Lubbock ISD 12 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. During the Real Time Inquiry Please Complete the Personal Action Plan Peruse the system looking at YOUR students and use the Action Plan to record your observations. Inquire – What do I want to know? What jumps out? Acquire – Find the data on the Dashboard Analyze – Test your hypothesis by driving into detail Share – We’ll share some examples together Peruse the system looking at YOUR students and use the Action Plan to record your observations. Inquire – What do I want to know? What jumps out? Acquire – Find the data on the Dashboard Analyze – Test your hypothesis by driving into detail Share – We’ll share some examples together

Texas Student Data System Lubbock ISD 13 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Dashboard Training Module Outline TopicTiming Background - TSDS Dashboards5 min Student Dashboard- Functionality Overview and Exercises - Real Time Inquiry 30 min Campus Dashboard- Functionality Overview and Exercises - Real Time Inquiry 20 min Best Practices, Support and Feedback5 min Total1 hr

Demonstration of the Dashboards Campus View Training Materials-Training Demo Video

Texas Student Data System Lubbock ISD 15 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Exercises - Campus  Go back to the first browser you set up ( and click ‘log out ‘(at top left)  Now we’re going to log in as a principal: Username: cpachedo Password: lpr11demo Examples: 1.All: Go the Advanced Academics page and look at the TAKS Commended performance. Use the More…Historical drill down option to determine the change in your campus’ TAKS performance from last year to this year. 2.All: Go to the Attendance & Discipline page and look at either the Daily or Class Period measures. Which grade has the lowest daily attendance? Which students have the lowest daily attendance? 3a. Teachers: find the names of 5 students who scored the lowest on their last TAKS. 3b.Administrators: Go to the Operational Dashboard page and look at teacher attendance. Which teachers have a high absence rate. Click a teacher to see if their absences are affecting classroom performance.

Texas Student Data System Lubbock ISD 16 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Exercises - Campus  Now go back to your actual data in the second browser window,  Click on the name of your Campus at the top left of the screen  Explore - Spend 10 minutes of real time inquiry on your own

Texas Student Data System Lubbock ISD 17 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. During the Real Time Inquiry Please Complete the Personal Action Plan How will you use the Texas Student Data System to improve your campus? Record your observations using the TSDS Personal Action Plan Prepare to share an example with the group How will you use the Texas Student Data System to improve your campus? Record your observations using the TSDS Personal Action Plan Prepare to share an example with the group

Texas Student Data System Lubbock ISD 18 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Dashboard Training Module Outline TopicTiming Background - TSDS Dashboards5 min Student Dashboard- Functionality Overview and Examples - Real Time Inquiry 30 min Campus Dashboard- Functionality Overview and Examples - Real Time Inquiry 20 min Best Practices, Support and Feedback5 min Total1 hr

Texas Student Data System Lubbock ISD 19 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Best Practices - Ways to Use Dashboards  There are several critical times to use the dashboards -At the beginning of the school year or a new grading period -After the results of a benchmark assessment are returned -To identify students for intervention or to assess intervention effectiveness -When you observe problems in your classroom or with a specific student -In preparation for parent – teacher conferences  You can begin exploring the dashboards in several different ways -Use hypothesis-driven analysis, e.g., “I think A and B are causing Jeffry’s performance issues … let me test that hypothesis with real data” -Look for trends and alerts -Look for groupings of students who have similar results -Just explore!  Catch students early before problems become large and pervasive  Print dashboards and share with parents and students

Texas Student Data System Lubbock ISD 20 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Several customer support resources Website tions.org/LubbockISD/ Dashboard Support Form 1 23 District Data Steward (Customer Support)

Texas Student Data System Lubbock ISD 21 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Pro’s Access to TSDS before others Opportunity to provide input and guide development Con’s May experience occasional system glitches Some data may appear questionable Feedback - Your Charge: Beta Test!  Beta Testing means … -Accessing real data about your students, updated nightly -Testing and perfecting the system before it is rolled out to the entire state

Texas Student Data System Lubbock ISD 22 ©2011 Michael & Susan Dell Foundation. All Rights Reserved. Workshop Feedback Form Providing feedback will help future training sessions Complete the survey online - m/s/LubbockQ2Users m/s/LubbockQ2Users It will take less than 5 minutes to complete the survey Providing feedback will help future training sessions Complete the survey online - m/s/LubbockQ2Users m/s/LubbockQ2Users It will take less than 5 minutes to complete the survey