June INIS Electronic Information Exchange INIS Training Seminar 2-6 June 2003 Vienna, Austria S eyda R ieder Renate Eder Bibliographic Control Unit, INIS International Atomic Energy Agency

June Electronic Information Exchange  Submitting files to INIS  Downloading files from INIS (via FTP)

June Submission of files to INIS FTP server CD-ROM DAT tape diskette w orksheet

June … via  address:  number of records: no limits  frequency: as often as needed

June Acknowledgement of Receipt immediate acknowledgement by INIS via (from Nora Dreihann-Holenia or Renate Eder) if no reply within 3 days, re-contact INIS

June Contents of the Should include :  information about contents of input file  send bibliographic input files as u attachments or u in the body of the message (if not more than 10 records)

June Identification of Input Files EXAMPLE:  address, name or code of your country u ILO Japan  name of the input file u JP0352C.inp  range of TRNs u JP JP  total number of records u 60 records

June … Separate files It is recommended to send two separate files: conventional literature (this file will be processed by INIS immediately) non-conventional literature (this file can be processed only when the fulltext of the corresponding documents arrive in Vienna)

June ( conventional literature only) Sample ( conventional literature only) -----Original Message----- From: Takako Habara Sent: Friday, 23 May, :54 To: INIS Input Box [mailto:i ] Subject: JAERI input data(JP0318C.inp) Dear Sir, I am sending you JAERI input data. I also send you 'Serial Title Form' by FAX. Best regards, Keizo Itabashi, General Manager INIS Division, Dept. of Intellectual Resources Japan Atomic Energy Research Institute (sent by FTP) The following information concerns the input file (sent by FTP): File No.: JP0318C.inp Data despatched: May 22, 2003 Total number of records (TRNs): 165 records TRN range: JP to JP

June ( non-conventional literature only) Sample ( non-conventional literature only) -----Original Message----- From: Takako Habara Sent: Thursday, 15 May, :14 To: INIS Input Box Subject: JAERI input data(JP0317N.inp) Dear Sir, I am sending you JAERI input. I will send a CD-ROM containing NCL image data via airmail. Best regards. Keizo Itabashi, General Manager INIS Division, Dept. of Intellectual Resources Japan Atomic Energy Research Institute The following information concerns the input file (sent by FTP): File No.: JP0317N.inp Date despatched: 15 May 2003 Total number of records (TRNs): 36 records TRN range: JP to JP Non-conventional literatures are as follows: JP JAERI-Research JP JAERI-Research etc…

June ( NCL: Hard Copy & Soft Copy) Sample ( NCL: Hard Copy & Soft Copy) -----Original Message----- From: INIS LO - Sweden Sent: Monday, 26 May, :32 To: INIS Input Box Subject: Input from Sweden (SE-03/10) Attached is the bibliographic input file SE-03/10 with 7 records, TRNs: SE SE The following full-text reports have been FTPed to the Swedish input folder: SE pdf - SSI SE pdf - SKB-TR SE pdf - SKB-R SE pdf - SKB-R The following reports will be sent as hard copy: SE CTH-RF SE NEI-SE--426 SE SSI Best regards Lars Edvardson Swedish INIS Centre, Studsvik Library Royal Institute of Technology Library SE Nykoping, Sweden

June … NCL input files If file contains Non-Conventional Literature: include list of report numbers and corresponding TRNs, eg.: u AR : ARN-03—123 u AR : INIS-AR-V--456 u JP : JAERI-Research u JP : JAERI-Research

June Downloading files from INIS Electronic Information Exchange Downloading files from INIS Output files available from the IAEA FTP Server (ftp.iaea.org): INIS Atomindex latest updates of the INIS Atomindex Software Software related to INIS activities TRN/RN Cumulative Correspondence Lists electronic version of the TRN/RN Cumulative Correspondence Lists Correspondence at INIS Members Area various Correspondence at INIS Members Area

June INIS Atomindex Electronic Information Exchange INIS Atomindex Compressed files on the INIS FTP server :  Latest file every week  Double (merged) files every two weeks  Liaison Officers informed by on the availability of each new file  Can be downloaded using a Web browser by entering:

June TRN/RN Cumulative Correspondence Lists Electronic Information Exchange TRN/RN Cumulative Correspondence Lists Electronic version on the IAEA FTP server  Compressed PDF file every week  national input & voluntary contributions  subdirectory ‘trn_rn_list’ of output products directory TRN  contains TRNs (Temporary Record Number) and RN  corresponding RNs (Reference No.s) (assigned after production)  sorted by country and int’l organization’s names  download using a Web browser by

June INIS software Electronic Information Exchange INIS software WinFIBRE:  compressed  compressed file (zipped) on INIS FTP server  download  download using a Web browser by entering the address: Authority file updates: compressed (zipped)  updated every two weeks  download  download using a Web browser by entering :  After un-zipping downloaded file (inis_bct.zip), you’ll have ‘inis_bct.dat’  Copy or Move into respective directory (overwrite older version)

June INIS Members Area Electronic Information Exchange INIS Members Area Contains recent and/or valid INIS correspondence Current INIS Reference Series Information related to meetings & its documents Information on promotion and marketing INIS Membership definition document Link to Distance Learning Program

June INIS Members Area - Correspondence Electronic Information Exchange INIS Members Area - Correspondence

June INIS Members Area: Electronic Information Exchange INIS Members Area: Technical Matters

June INIS Members Area – Reference Series Electronic Information Exchange INIS Members Area – Reference Series

June Submission of files to INIS Electronic Information Exchange Submission of files to INIS Input files: can be submitted to INIS via the IAEA FTP Server (ftp.iaea.org)ftp.iaea.org using a Web browser (eg. Internet Explorer, Netscape)  Bibliographic input files  NCL fulltext in electronic form

June Uploading using the Internet Explorer Electronic Information Exchange Uploading using the Internet Explorer Enter in IE ’s address field: open your Windows Explorer go to your directory to select the file ready for submission to Vienna Click on Copy go to Internet Explorer Click on Paste click on ‘Refresh’ button of your browser to see the result

June Uploading files using a WEB browser Electronic Information Exchange Uploading files using a WEB browser

June Uploading using Netscape Electronic Information Exchange Uploading using Netscape Enter in Netscape’s address field go to File, Upload File  in the dialog box: change ‘Files of type’ to show ‘All files’ select the file ready for submission to Vienna and press ‘Open’ button click on ‘Reload’ button of your browser to see the result

June At the same time, send an to the Secretariat informing of the new file and providing information about it: always check that the file transfer to the FTP server was successful (i.e. click to open file & check the contents) Electronic Information Exchange Uploading - Additional Steps