#5 Useful Reports Training Record Report February 20121

2 In order to view AUXDATA reports, you must have a pdf reader program installed on your computer. Adobe’s Acrobat Reader is the most popular program, and its free. There are many other free programs available as well. To get the latest release of Adobe Acrobat Reader, visit Click on the Adobe Reader download link. For security reasons, it is important to keep these programs up-to-date with the latest releases. Click to download

February 2012 As with any program you download from the internet, check the page to see if any other software is selected to download and install with your program. In this case, you might want to uncheck the box for McAfee Security Scan Plus software. Uncheck Click the “Download Now” button to start the download and installation, then follow the on screen instructions. Click “Download Now” 3

February 2012 If you have not completed all the steps in the presentation “Introduction to AUXDATA #1 – How to access AUXDATA”, go back and complete the steps. Otherwise, continue with this presentation. 4

February 2012 There are several reports available from AUXDATA that should be run monthly and made available to the Flotilla Commander, FSO-MT and all flotilla members. Click Training Click on the “Training” button to access these reports. 5

Click Reports Click the “Reports” tab to access reports. February 20126

Reports are available for an individual member or the entire flotilla. Click to access 7 The Training Record report lists all the training that a member has completed. Click “Training Record” to access this report.

February 2012 Click to access 8 Search for a member by using either the “Search By Emp ID” or the “Search By Name” button. Once the search window is open, you can scroll down to the member’s name or place your cursor in front of the % sign and begin typing their name or Emp ID. The search will filter the results to the member. Highlight the member and click “OK”

February 2012 Click to access 9 This report can be set to list the training for a specified time period ie; calendar year, several years. The default is 01 Jan to today’s date. Click “Submit” To get the complete training history of a member, set the begin date at a members enrollment date. Leave the end date at today’s date. Enter Dates Click Submit

February This report will open in a browser window. The report lists all the training for that member(s), that has been entered into AUXDATA. If the report is blank, no training has been entered for the time period submitted.

VERY IMPORTANT!! If you are experiencing problems with the reports loading properly, pop-up blockers must either be turned off or set to allow pop-ups from the AUXDATA site. The most common problem encountered is the Google Toolbar. In addition to the Internet Explorer pop-up blocker being turned off, the Google Toolbar pop-up blocker must be disabled or set to allow pop-ups from the AUXDATA website. February

The reports will load in a browser window. If you do not see the report, check the window for your browser (Internet Explorer, Firefox, Chrome or Safari), by clicking on the appropriate tab to bring the browser window to the front. If the report still is not showing, follow the instructions in the following slides regarding pop-up blockers. February

To turn off Pop-up blockers in Internet Explorer: Click “Tools” Click “Turn Off” Click on the “Tools” Pull down menu February Click “Turn Off Pop-up Blocker” Hover your mouse over “Pop-up Blocker”

Click “Always Allow” The Pop-Up Blocker on the Google Toolbar is one of the most common problems for reports in AUXDATA. Click the down facing arrow When the Google Tool Bar blocks a page, you will see the “no” symbol, click the down facing arrow to the right of this symbol In the window, select “Always allow pop-ups from auxdata.uscg.gov February

February 2012 When blocking a pop-up, Firefox displays an information bar at the top of the window. When you click on the “Options” button on the information bar, a menu is displayed with the following choices: Allow/Block pop-ups for this site Selecting “Allow pop-ups for this site”, will configure Firefox to allow the reports to load. Click “Options” 15 Allow/Block pop-ups for this site Edit Pop-up Blocker Options Don’t show this message when pop-ups are blocked (show the blocked pop-up)

February 2012 If you have any questions, contact your FSO-IS or SO-IS. Good Luck! 16