Occupational Safety and Health Management System (OSH MS) in Malaysia Dato’ Ir Dr Johari Basri Executive Director NIOSH Malaysia

NATIONAL INSTITUTE OF OSH MALAYSIA DOSH, MALAYSIA

NIOSH INFORMATION DISEMINATION TRAINING CONSULTANCY RESEARCH AND DEVELOPMENT HR Development Equipment & Asset IT System Products & Services SYSTEMS ISO OSH MS Financial Resources Support from Goverment Competitiveness New Products Good Governance Customer Service

What is a Management System? The leadership and structure that ensure work is done in a consistent manner over time to include organisational strategy for the use of information, for the purpose of managing specific potential loss issues through the Deming P-D-C-A management cycle. PLAN DO ACT CHECK

The need for a Management System To follow global trends and practices in managing any loss potential issues such as quality, environment, health & safety, security, etc. To maintain consistency on OSH practices and controlling work place hazards To take advantage of the opportunity for continual improvement initiatives To integrate several issues into a single system that includes quality, security, environment, health & safety, etc. Accident statistics has reached a plateau

INDUSTRIAL ACCIDENTS STATISTICS REPORTED TO SOCSO 1993-2002 Notes : At the workplace interaction occurs between: - the worker and his environment - the worker and processes related to his work. This interaction influences health and safety , wellbeing and productivity. To change health and safety , wellbeing and productivity modifications canbe made to the worker or to the environment or processes at work. Suiting environment and processes to worker is the ideal Worker capacity : physical capability psychological strength, gender, skill, handedness , age Task demands : nature of work accuracy, complexity, force required, duration, posture Work environment : noise, temperature, air flow

FATAL ACCIDENTS REPORTED TO SOCSO 1994-2002 Notes : At the workplace interaction occurs between: - the worker and his environment - the worker and processes related to his work. This interaction influences health and safety , wellbeing and productivity. To change health and safety , wellbeing and productivity modifications canbe made to the worker or to the environment or processes at work. Suiting environment and processes to worker is the ideal Worker capacity : physical capability psychological strength, gender, skill, handedness , age Task demands : nature of work accuracy, complexity, force required, duration, posture Work environment : noise, temperature, air flow

Certifying Organizations Evolution in OSHMS Development In 1996, the British Standards Institution (BSI) announced BS 8800, which later became the basis of OSH MS UK In April 1999, the major European certifying organizations led by BSI played the central role in the formulation of OHSAS 18001 Certifying Organizations Integration of OSH MS into ISO management system standards were twice considered but voted down ISO ILO announced its OSHMS guidelines in December 2001 ILO Malaysia has MS-OSHMS guidelines in 2003 Malaysia

Introduction of an OSHMS Preemptive Safety and Health Measures Elimination or reduction of potential hazards Integration of Management Establishment of a company-wide promotion system Promotion of Voluntary Responses Enforce/reinforce system and effective autonomous activities Further Decline in Industrial Accidents Elevate standard of Safety and Health Objectives of OSHMS

Characteristics of OSHMS 1. Autonomous System of the PDCA Cycle 2. Contain Management Directives, Procedures and Record Keeping Identification of potential hazards Organisation-wide promotion activities

CONTINUAL IMPROVEMENT Progress

OSHMS VS Legal Requirements in Malaysia OSHA 94 requirements include elements of OSH MS such as safety policy, organisation, and training, but as it is worded in legal terms, it does not provide for the step by step approach to form a complete Management System Thus, in order for the companies to comply with the law, there is a need for a structured format such as provided by OSH MS for implementation In general, the development of OSH programs and activities are very much driven by legal requirements (the Act, Regulations or Code of Practice) – Program Approach

OSHMS VS Legal Requirements in Malaysia However, large companies already implement some form of OSH MS, e.g. PSMS in the oil and gas industries, but here, it is specific to the nature of the industry. In other words, most of the industries are still dependant on government or regulators in managing their safety and health The OSH-MS assists industries to manage safety and health at the workplace based on the system approach (Plan-Do-Check-Act concept) with the OSH legal requirements forming the framework of the OSH-MS

OSHMS VS Legal Requirements in Malaysia The systematic OSH approach for continual improvement with the commitment and leadership of top management and active participation of employees provide the basis for ‘self-regulation’ embraced by the OSH Act 1994 There is an increasing demand from developed countries to incorporate safety and health as part of business/trade requirements

System Approach – OSHMS OSHMS VS Legal Requirements in Malaysia OSH Program Approach e.g. machinery inspection Safety Committee CHRA Medical surveillance System approach is holistic in the sense that it helps to identify all relevant input and requirements, and then creates a framework of procedures to ensure that compliance is comprehensive and consistently achieved.

OSHMS VS Legal Requirements in Malaysia OSHA 1994 FMA 1967 OSH MS Other Business Processes Quality Environment Productivity

OSH MS : the holistic approach MAN Behaviour Based safety Kiken Yochi Training Safe design Guarding OSH MS Chemicals Noise MACHINE WORKING ENVIRONMENT (MEDIA) POPEA

Status of OSHMS Efforts Results from survey on 310 businesses – 2004. To date – more than 150 organisations have voluntarily established OSHMS in Malaysia according to several standards such as OHSAS 18001 and MS-1722.

Requirements that Help Facilitate Introduction Incentives for workplaces that have completed introduction Guidance and support from specialists Outside services such as training courses Certification services Publication of statistics that show accident reductions, etc. Statistical charts on the state of introductions Provision of examples of introduction results at other companies Other Source : Survey

Results from OSHMS Introduction Responses from 44 companies that had completed introduction Heightened safety and health levels Reduced dangers and hazards at workplaces Reduced industrial accidents and near misses Continuous and consecutive health and safety management Increased external credibility Easier business dealings Improved relationship with labor union Other

National Construction Safety Masterplan Provide a comprehensive framework for to enhance safety and health at the construction site This plan was developed based on tripartite involvement One of the thrust of the framework is for the construction industry to implement OSH MS system at the workplace with emphasis on DIY approach. Companies that has successfully implemented the OSH MS will be given recognition, and given priority in securing government projects for the start.

Voluntary Initiatives in Promoting OSH MS Mentor-mentee program NGOs e.g. MSOSH, CICM, MTUC, MEF creating awareness for OSH MS implementation Contractor Safety Passport System OSH in Schools

Critical Success Factors (CSF) VISION + URGENCY + CAPABILITY + INCENTIVE + RESOURCES + ACTION PLAN = SUCCESS Mission, Vision Strategic Plans CSF OBJECTIVES Key Performance Index But Health and Safety is a Journey. You may pass some milestones, but you never arrive at a destination.

Obstacles in OSHMS Introduction 1. Perspective 2. System/Costs There is high resistance to the effort to introduce OSH MS due to the perception of OSH MS being completely new and untested. Difficulty in developing the system. Difficulty in educating/securing personnel to start the system. Inability to secure a budget. High costs, such as for training. 3. Method of Introduction 4. Effects & Motivation Few examples/information about companies already implementing the system. Not knowing the proper approach on how to introduce the system. Need for guidelines that small and medium sized companies can use. Few training courses on system implementation/operation available. Current management system is deemed sufficiently effective. Top management lack intention to introduce the system. Top management not convinced whether OSH MS will be effective.

Benefits of OSHMS Prevention of industrial incidents through elimination of potential hazards. Elevating the level of health and safety awareness with continual improvement in the implementation of OSHMS. Effective management of health and safety through clarification of roles and responsibilities, procedures and documentation. Creation of a workplace where employees can work without anxiety, with the establishment of a safer and healthier work environment. Recognition by society as a company that is free of industrial incidents. Reduction of unnecessary losses through reduction of industrial incidents.

Thank You