1 FY 2007–08 F196 Summary of Changes Pam Peppers Supervisor, School District/ESD Financial Reporting (360) The F-196 pages can be found in the Accounting, Budgeting, and Financial Reporting Handbook, Chapter VI.

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3 FY 2007–08 F196 Summary of Changes The following pages have no changes for 2007–08: The following pages have no changes for 2007–08: Certification Page Certification Page Page 1–Index Page 1–Index Page 2–Balance Sheet Page 2–Balance Sheet Page 3–Statement of Revenues, Expenditures, and Changes in Fund Balance Page 3–Statement of Revenues, Expenditures, and Changes in Fund Balance Page 4–General Fund Budgetary Comparison Page 4–General Fund Budgetary Comparison Page 5–ASB Budgetary Comparison Page 5–ASB Budgetary Comparison Page 6–Debt Service Fund Budgetary Comparison Page 6–Debt Service Fund Budgetary Comparison Page 7–Capital Projects Fund Budgetary Comparison Page 7–Capital Projects Fund Budgetary Comparison Page 8–Transportation Vehicle Fund Budgetary Comparison Page 8–Transportation Vehicle Fund Budgetary Comparison

FY 2007–08 F196 Summary of Changes 4 Page 9–Statement of Fiduciary Net Assets Trust Funds Added GL 850, Reserved for Self Insured Risk, in the Pension Trust Fund (Other Trust Column), input item 3717 (see next slide). Page 10–Statement of Changes in Fiduciary Net Assets Trust Funds Removed the input items for Total Investment Income. Page 11–Schedule of Long-Term Debt and Page 12– Index No change to these two pages.

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FY 2007–08 F196 Summary of Changes Pages 13 through16–Revenue and Other Financing Sources Pages 13 through16–Revenue and Other Financing Sources Added the following revenue accounts: Added the following revenue accounts: 3121 Special Education–General Apportionment 3121 Special Education–General Apportionment 4134 Middle School Career and Technical Education 4134 Middle School Career and Technical Education 4175 Professional Development 4175 Professional Development 6

7 FY 2007–08 F196 Summary of Changes Page 17–Program/Activity/Object Report Page 17–Program/Activity/Object Report Added the following programs: Added the following programs: Program 34, Middle School Career and Technical Education-State Program 34, Middle School Career and Technical Education-State Program 75, Professional Development-State Program 75, Professional Development-State Page 18–Program Matrix Report Page 18–Program Matrix Report Added the matrices for Programs 34 and 75. Added the matrices for Programs 34 and 75. Page 19–Index Supplemental Reports and Schedules Page 19–Index Supplemental Reports and Schedules No changes. No changes. Page 20–Data Requirements for Supplemental Reports Page 20–Data Requirements for Supplemental Reports Removed input item 1561 for Certification of Excess Cost Methodology. Removed input item 1561 for Certification of Excess Cost Methodology.

8 FY 2007–08 F196 Summary of Changes Page 21–Data Requirements for End of Year Reporting to Apportionment and State Recovery Rate Page 21–Data Requirements for End of Year Reporting to Apportionment and State Recovery Rate Changed the year reference in #2 to July 1, 2007, through August 31, 2008, for TAP reporting. Changed the year reference in #2 to July 1, 2007, through August 31, 2008, for TAP reporting. Pages 22, Distorting Items, and 23, Indirect Expenditures Pages 22, Distorting Items, and 23, Indirect Expenditures No changes to these two pages. These pages are manual entry item numbers which are used in the Restricted and Unrestricted Indirect Rate calculation. No changes to these two pages. These pages are manual entry item numbers which are used in the Restricted and Unrestricted Indirect Rate calculation. Pages 24 and 25–Federal Restricted and Unrestricted Indirect Rates Pages 24 and 25–Federal Restricted and Unrestricted Indirect Rates Multiple changes were made to the year references, but no changes were made to the calculation. Multiple changes were made to the year references, but no changes were made to the calculation. The next two slides show the changes to these reports. The next two slides show the changes to these reports.

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FY 2007–08 F196 Summary of Changes Page 26–Resource to Program Expenditure Report Page 26–Resource to Program Expenditure Report Added State, Federal, and Other Resource input item numbers for Program 34 and Program 75 (see next slide). Added State, Federal, and Other Resource input item numbers for Program 34 and Program 75 (see next slide). Program 34-State Resources input item 3721, Federal Resources input item 3731, and Other Resources input item Program 34-State Resources input item 3721, Federal Resources input item 3731, and Other Resources input item Program 75-State Resources input item 3751, Federal Resources input item 3761, and Other Resources input item Program 75-State Resources input item 3751, Federal Resources input item 3761, and Other Resources input item

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13 FY 2007–08 F196 Summary of Changes Page 27 (Edits, Recovery Report, and MOE), Page 28 (F196 Actual Edit/Error Report), and Page 29 (Potential Recoveries Report) have no changes. Page 27 (Edits, Recovery Report, and MOE), Page 28 (F196 Actual Edit/Error Report), and Page 29 (Potential Recoveries Report) have no changes. Page 30–Special Education Maintenance of Effort (see next slide). Page 30–Special Education Maintenance of Effort (see next slide). Added Revenue Accounts 6321 (Medicaid Reimbursement) and 3121 (Special Education Apportionment) to the Actual and Mid-Year calculations. Added Revenue Accounts 6321 (Medicaid Reimbursement) and 3121 (Special Education Apportionment) to the Actual and Mid-Year calculations. Revised the notes at the bottom of the page. Revised the notes at the bottom of the page. There were no changes to Page 31–Preliminary Federal Cross-Cutting Maintenance of Effort. There were no changes to Page 31–Preliminary Federal Cross-Cutting Maintenance of Effort. Page 32–Preliminary Vocational Education Maintenance of Effort Page 32–Preliminary Vocational Education Maintenance of Effort Added Revenue Account 6338, Secondary Vocation Education, to the calculation in both columns. Added Revenue Account 6338, Secondary Vocation Education, to the calculation in both columns.

15 Financial Reporting Update Financial History Reports on SAFS website ( Financial History Reports on SAFS website ( Financial Reporting Summary–The most current year, 2006–07, is the first summary report on the list. Section 3 reports are in pdf and MS Excel format. Financial Reporting Summary–The most current year, 2006–07, is the first summary report on the list. Section 3 reports are in pdf and MS Excel format. Financial History Reports–Multiple 5-year financial history reports and a 3-Year General Fund Expenditure Matrix. Financial History Reports–Multiple 5-year financial history reports and a 3-Year General Fund Expenditure Matrix. Apportionment Reports, F-195 Budget, and F-196 Annual Financial Statements. Apportionment Reports, F-195 Budget, and F-196 Annual Financial Statements.

16 Maintenance of Effort and Recovery and Carryover Templates The FY Federal Cross-Cutting and Special Education MOE tests are complete. The MOE templates, which compare FY to FY 07-08, have been updated and posted to our website under Tools at The FY Federal Cross-Cutting and Special Education MOE tests are complete. The MOE templates, which compare FY to FY 07-08, have been updated and posted to our website under Tools at Steve Shish has updated the 2007–08 Recovery and Carryover Spreadsheet through July on our website at Steve Shish has updated the 2007–08 Recovery and Carryover Spreadsheet through July on our website at Districts are encouraged to access these templates and run their own MOE tests for mid-year and budget purposes. Districts are encouraged to access these templates and run their own MOE tests for mid-year and budget purposes.

17 School Apportionment and Financial Services (SAFS) Website New SAFS Menu Picks New SAFS Menu Picks We have split our Training/Tools menu pick into two choices: We have split our Training/Tools menu pick into two choices: Training/Presentations Training/Presentations This menu pick will show the SAFS Training Schedule and Training Materials, WASBO Presentations, and Other Presentations given by SAFS staff. This menu pick will show the SAFS Training Schedule and Training Materials, WASBO Presentations, and Other Presentations given by SAFS staff. Tools/Forms Tools/Forms This menu pick will show different templates and forms districts can use during the year, such as the templates I mentioned on the previous slide. The Transportation To/From short and long forms are available here. It also has some GAAP and CAFR forms and guidance materials. This menu pick will show different templates and forms districts can use during the year, such as the templates I mentioned on the previous slide. The Transportation To/From short and long forms are available here. It also has some GAAP and CAFR forms and guidance materials.

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20 Thank you for coming Other topics of discussion? Other topics of discussion? Comments? Comments? Questions? Questions?