Finding Funding for Campus Safety Programs & Projects Denise Swett, Ed.D. INNOVATIVE EDUCATORS

Take Aways How to get started How to get started What is usually funded What is usually funded Where to find funding Where to find funding

GETTING STARTED & why it’s important to start sooner vs. later

Prioritize Your Needs  Needs Assessment  Liabilities, Risk or Code Violations  Include all constituents  Data Informed  Identify Projects  Justification  Prioritize

Projects The need Work team Community partners Goals The plan Management structure The budget Decision makers Timeline Matching funds College commitment ESTABLISH

What is the Need?  Identify problems or issues  Needs assessment  Justification  Specific threats, vulnerabilities & safety issues  Find existing resources  Possible solutions

Who is the Work Team?  Campus-wide representation  Community partners  Experts Facilities Law Enforcement Maintenance Technology

Community Partners  Police  Fire  Red Cross  EMS  Local Government Agencies

Goals  Safety  Security  Training  Preparedness  Awareness  Community awareness

The Plan  Clear narrative  Justification  Budget  College contribution  Management  Timeline  Partners

Management Structure  Administrator  Project Manager  Budget Manager  Advisory Board  Consultant

$how Me the $$  Overhead  Administration  Staff  Workplan  Matching Funds  Technology  Equipment  Capital outlay  Events  Training  Communication  Reporting  Assessment/Evaluation  Marketing  Consultant  Facilitator BUDGET

Decision Makers  Advisory Board  Administration  President  Cabinet  Campus Safety

Timeline  Estimated time  Build out  Coordination  Academic Calendar  Other projects

Matching Funds  Other Grants  College Budget  State Funding  In-kind services  Fees

College Commitment  Previous Projects  Assessments  Partner letters  Documentation of spent resources  Documentation of supporting efforts

What Gets Funded? RESEARCH:  Emergency Notification Systems  Improved lighting  Surveillance Systems  Technology  Building Access Systems  Training  Drills for Campus Police  Safety Equipment  Security Equipment

Difficult to Get Funded  Personnel  Vehicles  Weapons  Facilities  Renovations/Remodeling/Repairs

GRANTS Where is the $$$?

Federal Grants  $400B in grants every year  900 grant programs through 26 federal grant-making agencies  Average size $300K to $500K  Strict Reporting  Rigorous Restrictions

State Grants  Often “Pass-Through” of federal funds  Specific by State  State sets priorities & requirements  Vary in amount and purpose

Corporate & Foundation Grants  $40B annually  Average $10K to $50K  Usually need matching funds  Locally responsive  Cause specific  65, ,000 funding organizations

Competitive Grants  Compete with other applicants  Grant is reviewed & scored  4-6 week application window  Very specific RFP, BAA or NOFA  Usually most difficult

Formula Grants  Pre-determined “formula”  Specific funding level  Good, reliable, on-going source of funding  Requires specific criteria to qualify  Not competitive

Earmark Funds  Congressional discretionary funds  Highly political  Local Congressional Rep  Project specific  Significant allocation $64B in 2006  U.S. Congress appropriation  Pass bill into law w/funding

MATCH: Project to Grant The Magic Trick

Start Looking Federal Register Federal Electronic Grants Clearinghouse: Grants.gov Safe and Supportive Schools htm Emergency Management for Higher Ed

Keep Looking Investing in Innovation Fund Justice Assistance Grant (JAG) Program Department of Education Recovery Funds ARRA

What Now?  Eligibility  Application Difficulty  Matching Funds/Requirements  Time  Management  Partners/Collaboration  Relationship with funder  Worth It?  Write It! PROS CONS llll lll

DON’T FORGET  Register - Grants.gov   Takes up to 2 weeks  Register - Central Contractor Registry   Get a DUNS number   updates -Federal Register  Register !

10 Tips: Getting More Grants 1. Learn about the grant program 2. Involve others 3. Customize proposal 4. Get reviewer comments 5. Support letters w/commitment 6. Be diversified & strategic 7. Clear & concise budget 8. Requested materials only 9. Outside editor & reviewer 10. Follow directions FROM THE GRANTS OFFICE

Emergency Management for Higher Education (EMHE) Department of Education  2009 Awarded Grants (Partial list) Miami Dade College$499,999 University of Central Florida $496,758 Illinois Community College $267,090 Johnson County Community College $249,094 University of Louisiana at Lafayette $440,286 Massachusetts Maritime Academy $218,239 Eastern Michigan University $490,517 Community College of Allegheny County $252,727 COLLEGES GETTING $$$

Bottom Line  Investing time & energy into researching & finding grants, developing proposals & completing applications can result in funded projects = $$$  Find connections between their grant program & your project =$$$  Follow instructions & deadlines carefully = $$$  Make sure you have a structure in place to manage the grant if you get it = ???

Thank You to INNOVATIVE EDUCATORS for producing this webinar and making it available to Community College professionals at no charge. Denise Swett, Ed.D. Associate Vice President Foothill College