Title III Updates 2009 Planning Information for District-level Administrators

OVERVIEW WESTELL 2009 –Timelines & Planning Tool –Scheduling & Time Allotments –Ordering & Receiving Materials –Training Title III Grants/Time and Effort Updates –AMAOs –USDOE Monitoring of West Virginia –ESL eCourse –WVTESOL 2009 conference

DATETASK Feb 10- Feb 17Confirm Online ORDER March 9-10Materials Shipped March 16Materials Arrive (County Central Office) Mar. 23- Apr. 24 WESTELL Testing Window May 8Return Materials Deadline July 1WESTELL Reports Issued 2009 WESTELL TIMELINES

WESTELL DISTRICT PLANNING TOOL SchedulingMaterialsTrainingAdministration SchoolContactDateOrderedRec'dOverageK-23~12 Scoring Speaking Security Signed Commu- nicatio n Labels Affix Tape Recorder Room Prep. Materials RETURN

Scheduling and Time Allotments The 2009 administration of the WESTELL will take place from March 23 through April 24, 2009 Districts may set their own schedules in conformance with the state testing calendar. Make-ups for absentees are permitted as long as they are in the testing window. WESTELL/ELDA is not a timed assessment. Local flexibility in sequencing of tests is permitted.

Approximate WESTELL/ ELDA Test Times ClusterListeningSpeakingReadingWriting K-2 Inventory hour25 minutes1 hour hour25 minutes1 hour hour 15 minutes 25 minutes 1 hour 15minutes 1 hour Schedule and Time Allotments

ORDERING Materials All WV Title III Directors should receive ID and password for online ordering no later than COB Monday, February 9, 2009 Confirm WVEIS Online ORDER – Deadline for Ordering February 17, 2009

ORDERING Materials Detailed Ordering Directions are available at: –Order materials according to School Summary Order screen (list of all schools in county) –Pre ID label link- WV districts DO NOT NEED to enter (supplied by WVDE) –Media Type- Choose audio cassette OR Audio CD –Ship To- Please Confirm/Correct shipping address (ALL Materials should arrive at Central Office (separated by school) –Navigation buttons on screen (not Back button)

ORDERING Materials- Overages OVERAGE materials will NOT automatically be shipped WVDE will order limited overage materials Districts with high incidence LEP students (50 or more) are encouraged to order 10% per grade cluster OVERAGE Please contact WVDE ) if you need additional materials during the Testing District Administrators Manual indicates 10% Overage will automatically be shipped (*This DOES NOT APPLY TO WV Districts). Please follow procedures above.

Ordering Option for Speaking Counties Scoring Speaking Live –Barbour –Berkeley –Fayette –Hampshire –Harrison –Lincoln –Marion –Monongalia –Morgan –Randolph –Roane –Taylor Counties Requesting Meas. Inc to Score Speaking –Brooke Cabell –GrantGreenbrier –HancockHardy –JacksonJefferson –KanawhaLewis –MasonMarshall –MercerMingo –NicholasOhio –PutnamRaleigh –WayneWetzel –Wood

Ordering Option for Speaking If you request Meas. Inc. to score Speaking you will automatically receive an extra tape with each student (3-12) materials for recording student responses If you request Meas. Inc. to score Speaking you will need to arrange for tape recorders for each individual student If your county has not submitted its preference by Feb 13 to you will automatically be listed as

Ordering Option for Speaking If you request Meas. Inc. to score Speaking, please note the following: 1.Please affix a student ID label to every USED speaking tape 2.Please separate out all UNUSED tapes and RETURN THEM ALL in an envelope marked Unused 3.Please double-check during the tape recording process to ENSURE STUDENT RESPONSES are indeed being recorded

Training- District Test Coordinator District Test Coordinators Manual is available on- line and must be reviewed prior to administration Security training materials and Code of Ethics/Security Agreement is available on-line and must be reviewed & signed prior to administration Required for all new District Test Coordinators- District Coordinators Training Feb. 26 th Web Conference (1:00-4:00) Additional training may be scheduled upon request

Training- Test Administrator Test Administrators Manual is available on-line and must be reviewed prior to administration –K-2 –3-12 Speaking - Districts that choose the OPTION of Self-scoring Speaking must provide appropriate training on Speaking Scoring Rubrics Security- Training materials and Code of Ethics/Security Agreement is available on-line and must be reviewed & signed prior to administration

Training - Test Administrator Test Administrators Training (2 options) –Web Conference March 12 th (9:00-11:00) OR –Local training coordinated by District Test Coordinators Additional training may be scheduled upon request

Communication Documents on WVConnections website –FAQ Document for distribution –Student Excuse Letter Local Communication Venues –ESL newsletter –Parent Involvement Committees –Principal meetings

Administration -Pre ID Student Labels Collected from WVEIS in January 2009 Include all students with: –Active Bilingual Record –Placement Code E or M –No EXIT Date Districts must affix Pre ID labels to Student Answer document Districts will receive generic school Pre ID labels for each test that is ordered –Generic will be school specific (include county & school ID #s) –Generic will not be student-specific (will not include student ID #)

Pre ID Labels – Scenario A Have a Label for a Student BUT Student does NOT NEED Test –Check WVEIS file to see why Label was generated –Correct/add additional data to WVEIS –DO NOT Affix label to answer booklet –Destroy all unused labels –*NOTE- any materials that have labels affixed will automatically be sent for scoring. This causes extra costs and possibly inaccurate reports.

Pre ID Labels – Scenario B Do NOT Have a Label BUT Student DOES NEED to Test – –Affix a generic school label for that school –If no generic school label is available hand enter information –Bubble (hand enter) student demographic information on student answer sheet –*Hand Entered information will always over-ride label –Example: Smith County, Jones Elementary enrolled a new LEP student on January 15 th Smith Co Title III Director included the new student in the number of tests ordered for Jones Elementary When tests arrive the new student will receive a test booklet, Jones Elementary will receive 1 Generic label but new student will NOT have a Pre ID label Smith Co Director will affix Generic school label and will bubble in student information on answer document

Updates2009 Increased Home Language codes in WVEIS Audio has been rerecorded for better quality and clarity Speaking Directions more clearly spelled out USDOE Monitoring of West Virginia ESL eCourse WVTESOL 2009 conference

Need Help? ELDA Helpline Amelia Courts or Debbie Ray ( or or