Getting the most out of OCSD691 Incorrect pay and/or missed pay (cash advances) How to deal with large pay outs How to deal with full pay LWOP When to void – when to reverse

(35% - 25% ELIGIBLE PENSION) – All employees become eligible by $$ (MISSING PEN ON ASSIG) – Assignment with no pension when they have contributed this year (helps with cas,sub not getting assigned) (VAC% INCREMENT) – F13 increment date YYYY/MM = period end YYYY/MM (GRID INCREMENT) – F13 increment date YYYY/MM = period end YYYY/MM (ELIGIBLE FOR BENEFITS) – F13 benefit date YYYY/MM = period end YYYY/MM (CHECK VAC%) – seniority/assignment date and period end to get months service VAC4 = 0-12, VAC6 = 13-24, etc. (PAY STEP WARNING) – Invalid pay step based on hours worked, months service.. (120 DAYS – SENIORITY) – Cas worked >= 120 days (actually shifts) (MULTIPLE JOBS) – warning for multiple job codes on single payroll (100 DAYS SENIORITY) – CAS has worked 100 days(shifts) eligible for seniority (65 HOURS – INC VAC%) – Increment VAC4 after 65 hours worked

F15 Increment Teacher Experience – step change warnings F15 Increment Teacher Seniority F15 Increment SUB/TOC days worked (B Rate) F15 Increment Casual and/or Support Number of Shifts

To consider: Tax, CPP, EI ($,hrs), Pension ($,hrs) Overpayment – Timecard or F8 (PAYADJ REGPAY) next payroll EI hours and $$ … are you moving ROE record hours and amounts ? – Cheque Void and re-pay properly (employee issues a cheque for overpayment) – Negative payroll (direct debit or employee issues a cheque for overpayment) Underpayment – Timecard or F8 (PAYADJ REGPAY) next payroll – Cash advance payment for approximate $ - next payroll full correction and recover advance – Void payment and re-do cheque for the individual employee (payment held OR employee issues a cheque for overpayment) – Run another single payroll for the individual employee

To consider: Tax, CPP, EI ($,hrs), Pension ($,hrs/service, monthy builds) F8 addition to regular payroll – F8 RETRO, PAYOUT, PAYNON, RETIRE, SICOUT, VACOUT – Note: RETRO pays require a voluntary F9 pension amount as Superann, TRF, TRAF all require separate reporting types – All inactive employees run separately on an exception payroll F8 exception pay – F8 RETRO, PAYOUT, PAYNON, RETIRE, SICOUT, VACOUT – F9 for TAX and pension – Turn off/exclude most deductions and benefits – Activate inactive employees to be included in the exception pay

To consider: BENEFITS, Tax, CPP, EI ($,hrs), Pension ($,hrs) Inactivate assignment OR delete timecard for no pay – Manually promote LWOP records PAI.602 – Manually add F9 F10 to collect benefits on next pay – Gets increasingly complicated if leave continues for multiple pays Partial pay employee to process benefit – Promote 1 LWOP to next pay.. Pay 1 day pay and process payroll with benefits – May require manual adjustments for EI records and/or pension records

Void PAI.410 – Does not create a new run# – Typically Void Date = Cheque Date – Marks ALL records as voided – Posts adjustment records to the G/L dated with the void date – Option to reverse absence earned and used – Experience, shift totals, etc. will NOT be adjusted – Monthend deduction and pay reports WILL change Reverse PAI.648 – Creates a new run# – Reversal Date is NOT the same as the cheque date – Creates new adjustment records for all pay and deduction amounts – Posts adjustment records to the G/L dated with the reversal date – Absence earned and used are not adjusted – Experience, shift totals, etc. will NOT be adjusted – Monthend deduction and pay reports should not change