Meeting? TDWG 2008 Adrian Rissone, TDWG Secretary - Information and Housekeeping Maritime Museum: Wireless access in the Theatre and Function Centre (poster and demonstration area). The network key is: TIDWIGC0nf Bandwidth is limited – please do not leave Skype, AOL, Outlook Web Access or anything else that continuously polls the network running – PLEASE! Notre Dame buildings: Internet access is available only on the computer workstations. There is no wireless network and the wired connections can not be used with personal laptops. Access to the Internet

Meeting? TDWG 2008 Adrian Rissone, TDWG Secretary - Information and Housekeeping Some of you will have already found some great things to do, see, eat and drink in Fremantle. For those who haven’t, please talk to one of our colleagues with local knowledge. Look out for a coloured marker on their Registration Badge. Local knowledge

Meeting? TDWG 2008 Adrian Rissone, TDWG Secretary - Information and Housekeeping This year we are experimenting with videocasting the entire conference. As many presentations as possible will be digitally recorded, together with post-presentation Q&A. Please note that only PowerPoint presentations can be recorded (other formats, including PDF, can be presented but will not form part of the video archive). In order to achieve this minor miracle there are two important constraints: There must be about 60 seconds gap between each recording (being the total of presentation and Q&A) to allow for the saving of the data Presenters genuinely needing to use their personal notebooks MUST see the AV technician at least 24 hrs in advance for installation of capture software Videocasting

Meeting? TDWG 2008 Adrian Rissone, TDWG Secretary - Information and Housekeeping Please note that Computer Demonstrations will start at the Monday morning coffee break (10:15 – 10:45) in the Function Centre. Demonstrations will take place at every morning and afternoon coffee break throughout Monday, Tuesday and Wednesday. Computer Demonstrations

Meeting? TDWG 2008 Adrian Rissone, TDWG Secretary - Information and Housekeeping All Posters should be mounted as soon as possible on Monday in the Function Centre. They must be taken down before the close of business on Friday. Posters

Meeting? TDWG 2008 Adrian Rissone, TDWG Secretary - Information and Housekeeping The Officers (Chair, Treasurer, Secretary) and Regional Secretaries are elected each year. The Editor and two co-opted members of the Executive are appointed by the elected members. TDWG members in good standing may submit nominations for the elected posts and, in the event of a contest for any post, are eligible to vote. Individual members have one vote. Institutional members are entitled to one vote only, regardless of how many delegates are present. It’s not too late to become a TDWG member and submit a nomination or vote! Contact Stan Blum any time up to the close of nominations. Election of the Executive

Meeting? TDWG 2008 Adrian Rissone, TDWG Secretary - Information and Housekeeping Regional Secretaries are important! They have the responsibility to represent the interests of TDWG members on the Executive Committee; and to represent TDWG in appropriate meetings and other activities. Members are encouraged to look at the roles and responsibilities of Regional reps, to think about who they want to represent them on the Executive committee and nominate appropriately. Election of the Executive

Meeting? TDWG 2008 Adrian Rissone, TDWG Secretary - Information and Housekeeping Regional Secretaries: Are responsible for promoting TDWG in their region and for representing regional interests within TDWG Act as the regional point of contact for TDWG Provide a regional status report to the Secretary mid-year and to the Executive Committee at the annual conference. Post regional news items to the web site and inform regional members of issues of interest Represent regional interests in the running of the annual conference Actively promote TDWG membership within the region (with assistance from the Outreach volunteers of the Secretariat) Provide editorial assistance to TDWG publications as required Election of the Executive

Meeting? TDWG 2008 Adrian Rissone, TDWG Secretary - Information and Housekeeping Nominations for all elected posts must be given to the Secretary before the close of business on Tuesday 21 October. Please ensure that nominees are prepared to accept the post if elected. In the event of a contest for any post a paper ballot will take place and the result announced during the Business Meeting (lunchtime, Friday 24 th ) Election of the Executive

Meeting? TDWG 2008 Adrian Rissone, TDWG Secretary - Information and Housekeeping There are three TDWG databases on the web site designed to inform the TDWG and wider communities of what is going on in Biodiversity Informatics: Biodiversity Information Projects of the World Biodiversity Information Networks of the World Biodiversity Informatics Events Database Please help the whole community to be aware of what is going on in the world by recording details of projects, networks and forthcoming events in these databases. Go to and look on the main left menu bar. Updating TDWG databases

Meeting? TDWG 2008 Adrian Rissone, TDWG Secretary - Information and Housekeeping Everyone should have received a slip of paper in their Registration Bag outlining a call for proposed sessions for TDWG 2009 (which will probably be in Europe). If you did not receive that paper please contact Lee Belbin. It is our aim to construct a first draft of the programme for TDWG 2009 before the end of this meeting. TDWG 2009 – Call for Sessions

Meeting? TDWG 2008 Adrian Rissone, TDWG Secretary - Information and Housekeeping and finally …..

Meeting? TDWG greatly appreciates the support of the following sponsors for the 2008 conference The Global Biodiversity Information Facility (GBIF) The Atlas of Living Australia Notre Dame University Edith Cowan University The Maritime Museum of Western Australia The Department of Environment and Conservation, Western Australia The National Evolutionary Synthesis Center (NESCent) Gaia Resources The Biodiversity Synthesis Centre …and the local organizing committee!