Alpha Phi Omega Board Re-Structuring Presentation to Regional Conferences 2005

2 Outline Motivations for Change History Recommendations What Does the Board Look Like Now? What Would the New Board Look Like? Benefits of the Changes What Can You Do to Help?

3 Motivations for Change APO is NOT positioned to react/excel in Needs of membership identified at and between conventions Emergencies Changes in college campuses/student demographics Changes in laws and regulations (State and Federal) Existing Board structure LIMITS Ability to meet operating and programmatic roles Ability to develop/achieve National Goals Ability to obtain skills/experience needed on today’s boards Governance of resources and fundraising

4 Motivations for Change APO must have a governing board that fully understands –How to manage a 1.1 Million Dollar Corporation –How to interact effectively with students –How to structure support operations effectively –How to motivate, strategize, synergize, and create to meet the goals of the Fraternity

5 History Current structure in place for over 30 years Limited changes such as –Addition of Regional Director, Program Director and Ex Officio Positions –Changes in titles and term lengths –Modification to responsibilities Membership has more than doubled and financial structure/services are significantly more complex

6 Started by Resolution from a Convention Committee in 2002 Numerous constituency groups included in research: Students, Alumni, all volunteer levels National committee reviewed findings and reported summary to National President New committee assigned to take these findings to a definitive recommendation Draft recommendations is being reviewed by YOU and our Key Volunteers Recommendations Based on Extensive Review

7 Links between students and board must be maintained Student involvement on the board desirable Expand diversity (experience and knowledge) of board Provide enhanced support for actives and Chapters by key volunteers Enhance speed, flexibility of governance Enhance strategic focus, long range goal performance Issues Considered

8 Recommendations Create student advisory board with chair serving on the national board of directors More focused attention to responsibilities by national committee chairs and board members by separating roles except for committees tied to governance: finance, audit and long range goals Convention elects five at-large board members Focused attention of regional directors to Chapter support by separating their responsibilities from a board role. RD’s will elect two representatives to board

9 Recommendations - continued Continue student elections of National President and vice president National treasurer selected by Board from its membership Three additional board members with qualifications which broaden expertise of the board selected by the Board Remove life members from the board and reduce number of past presidents serving to two. Continue advisory roles for past presidents, life members and other former board members

10 Recommendations - continued Reconfigure the National Board of Directors to consist of 15 voting members and 3 ex-officio members. Continue to convene meetings of the national leadership to address current operational and programmatic activities Add additional board meetings to enhance monitoring of programs, follow-up on goals and address long range challenges

11 Current Board Structure – 41 members Note: Many current Board members are not active but count in quorum. Of the 41 members 19 are elected by the current National Convention and 17 were elected by previous Conventions. 5 are members by virtue of their positions. National President Vice President 6 Program Directors 11 Regional Directors 17 Past Presidents and Life Members of the Board 5 Ex-officio Members Elected by the students at the National Convention Elected by students at prior National Conventions Member of the Board by virtue of their position

12 Proposed Board Structure – 18 members National President & Vice President + 5 At-Large Members 2 Past Presidents 3 Ex-officio Members Elected by the students at the National Convention Elected by students at prior National Conventions Member of the Board by virtue of their position 11 Regional DirectorsElected by the students 2 Regional Directors serve on B of D Elected by the 11 Regional Directors 11 Regional Student AdvisorsElected by the students Student Chair serves on Board of Dir. Elected by the 11 Regional Student Advisors Unknown Number of Program Chairs Appointed by the President 3 Members Members elected by the Board

13 Proposed Board Structure Students/ Convention 2 Regional Representatives President & Vice Pres. 5 Members At Large 3 Members Elected by Board 3 Ex-Officio Members 11 Regional Directors 2 Past Presidents Program Chairs 11 Regional Stud. Advisors Student Member Elected by the students Elected by the sub group Appointed by the President Elected by previous students Selected by the elected Members of the Board Board of Directors Leadership Council Regional Student Advisors

14 Benefits Region Directors and Program Directors can focus their skills and resources better meeting the needs of actives and Chapters Opportunities for more Brothers to serve at the national level Additional opportunities to serve the actives and Chapter key volunteers, especially those who are interested in additional responsibilities but who are not interested in, or able to, serve on the board Students continue the responsibility to elect board members with the skills and abilities necessary for national governance, but now without the concerns about direct program management Clearer expectations and understanding regarding the role of the board and its responsibilities

15 Benefits - continued Consistency in strategic planning and application Ability for all board members to better focus on fundraising endeavors Increased diversity of board members Directors will be better able to adapt to changing campus environments and federal regulations quicker Increased accountability to partner organizations Increased ability to improve, grow, share and invest

16 How You Can Help feedback to: Board Structure Term Lengths Implementation Strategies Other Comments

17 Where Do We Go from Here? Review with active members at all Regional Conferences Compile Feedback Present recommendations to Board of Directors If approved, prepare legislation to be brought forth to Louisville Convention

18 Thanks 2005 Committee: David Keely, Bob London, Keith Roots, Abigayle Tobia, John Wetherington - chair 2004 Committee chaired by Jack McKenzie NVC Participants for their feedback Current National Board for their input MOST IMPORTANT - Thank YOU for your valuable insights and feedback