April eGMS Spring 2006 Workshops

Illinois State Board of Education – April eGMS Basics – Required Hardware PCs (Windows 98, NT, 2000, XP) and PCs (Windows 98, NT, 2000, XP) and Macs (OS 9 or OS X) Macs (OS 9 or OS X) Internet Browsers Internet Browsers Netscape (6.1+) OR Netscape (6.1+) OR Internet Explorer (IE) (5.5+) Internet Explorer (IE) (5.5+) AOL Browser not supported AOL Browser not supported Cookies and JavaScript must be enabled Cookies and JavaScript must be enabled

Illinois State Board of Education – April eGMS Basics – Selecting the Application/Amendment Options/Rules for working with Documents Options/Rules for working with Documents Create Application Create Application Open Application Open Application Create Amendment Create Amendment Delete Application/Amendment Delete Application/Amendment Review Checklist Review Checklist

Illinois State Board of Education – April eGMS Basics – Application Select Page This year use 2007

Illinois State Board of Education – April eGMS Basics – Application Select Page

Illinois State Board of Education – April eGMS Basics - Review Checklist

Illinois State Board of Education – April eGMS Basics – Navigation Page Header and Footer Page Header and Footer Printer friendly link Printer friendly link Grant program list box – drop-down list (to switch between grants) Grant program list box – drop-down list (to switch between grants) Tab Strip Tab Strip Preferred completion sequence (Natural) Preferred completion sequence (Natural) Session Timeout (60 minutes) – SAVE Frequently Session Timeout (60 minutes) – SAVE Frequently Please avoid using the browser Back button! Please avoid using the browser Back button!

Illinois State Board of Education – April eGMS Basics – NCLB Consolidated Grant

Illinois State Board of Education – April eGMS Basics - Title I Overview Page

Illinois State Board of Education – April eGMS Basics – Types of Controls Tab Key Tab Key Moving around a page (Example: Budget Detail) Moving around a page (Example: Budget Detail) Control Types Control Types Push Buttons, Radio Buttons, Check Boxes, Text Boxes, Text Areas, Hyperlinks Push Buttons, Radio Buttons, Check Boxes, Text Boxes, Text Areas, Hyperlinks (Example: Budget Detail) Special Actions Special Actions Create Additional Entries (Example: Budget Detail) Create Additional Entries (Example: Budget Detail)

Illinois State Board of Education – April eGMS Basics - Title I Budget Detail Page

Illinois State Board of Education – April eGMS Basics – Common Elements Built in Validations Built in Validations Input Length Checks - usually 500 characters Input Length Checks - usually 500 characters Numeric Checks Numeric Checks Required Fields Required Fields Content Checks (Example: Budget cannot exceed Allotment) Content Checks (Example: Budget cannot exceed Allotment) Error Messages / Warning Messages Error Messages / Warning Messages Warnings; Data Not Saved (error message location) Warnings; Data Not Saved (error message location) Calculate Totals (does NOT save page) Calculate Totals (does NOT save page) Summary of lines Summary of lines No Commas or Decimal Points No Commas or Decimal Points Whole dollars only Whole dollars only

Illinois State Board of Education – April eGMS Basics – Error Warning Messages

Illinois State Board of Education – April eGMS Basics - Title I Budget Detail Page

Illinois State Board of Education – April eGMS Completing the Application – Assurances Must be agreed to before Application is submitted. Must be agreed to before Application is submitted. Only required for Original Application each year. Only required for Original Application each year. Superintendent or Board Authorized Representative are only users with access to click Organization Approves Superintendent or Board Authorized Representative are only users with access to click Organization Approves Board Authorized Representative must identify themselves Board Authorized Representative must identify themselves

Illinois State Board of Education – April eGMS-NCLB General Assurances

Illinois State Board of Education – April eGMS Completing the Application – Submit Page Consistency Check may run for 1 minute. Validates information that span web pages. Consistency Check may run for 1 minute. Validates information that span web pages. Consulting allows ISBE Reviewers to View applications that have not yet been submitted. Consulting allows ISBE Reviewers to View applications that have not yet been submitted. Lock Application prevents changes. Only person who performed the lock or the Superintendent can Unlock. Lock Application prevents changes. Only person who performed the lock or the Superintendent can Unlock. Submit – Also Performs Consistency Check Submit – Also Performs Consistency Check By Document Author Staff – Notifies Superintendent By Document Author Staff – Notifies Superintendent By Superintendent – Submits to ISBE for Review By Superintendent – Submits to ISBE for Review Approval Levels at ISBE (Program Review, Fiscal Review) Approval Levels at ISBE (Program Review, Fiscal Review)

Illinois State Board of Education – April eGMS-NCLB Submit Page – Not Submitted

Illinois State Board of Education – April eGMS Completing the Application – Application History Lists all steps an Application encounters in its flow along with the userid who performed that step and date it occurred Lists all steps an Application encounters in its flow along with the userid who performed that step and date it occurred Possible Status Possible Status Submitted for Review/Submitted to ISBE Submitted for Review/Submitted to ISBE In Process In Process 1 st Program Review Complete1 st Program Review Complete 2 nd Program Review Complete2 nd Program Review Complete Returned for Changes Returned for Changes Final Approval Final Approval

Illinois State Board of Education – April eGMS-NCLB Application History

Illinois State Board of Education – April eGMS Completing the Application – System Notifications s to Districts go to Superintendents IWAS Account. IWAS can be setup to forward to other external account. s to Districts go to Superintendents IWAS Account. IWAS can be setup to forward to other external account. District is Notified via IWAS on Final Approval or Returned for Changes District is Notified via IWAS on Final Approval or Returned for Changes ISBE Notified via IWAS upon submission from District ISBE Notified via IWAS upon submission from District The address on the District Information screen DOES NOT get used for system notifications. The IWAS address is always used for system generated communications. The address on the District Information screen DOES NOT get used for system notifications. The IWAS address is always used for system generated communications.

Illinois State Board of Education – April eGMS Application Pages The Overview Page The Overview page is displayed first The Overview page is displayed first Informational only – no data entry Informational only – no data entry Defines the Program: Defines the Program: Purpose Purpose Funding Source Funding Source Participation Requirements Participation Requirements Provides links to Laws and Guideline Documentation Provides links to Laws and Guideline Documentation

Illinois State Board of Education – April eGMS-NCLB Overview Page

Illinois State Board of Education – April eGMS-NCLB Data Pages Common Data Pages Common Data Pages District Information District Information Goals Goals Staff Staff

Illinois State Board of Education – April eGMS-NCLB District Information

Illinois State Board of Education – April eGMS-NCLB Title I District Information

Illinois State Board of Education – April eGMS-NCLB Title I Goals

Illinois State Board of Education – April eGMS-NCLB Title I Staff

Illinois State Board of Education – April eGMS-NCLB – Program Specific Pages Contains data elements or specific calculations that are unique to that program. Contains data elements or specific calculations that are unique to that program. Examples: Examples: Title I – 4 Step Targeting Process Title I – 4 Step Targeting Process Title II-A – Public/Non-Public, HH, equitable participation Title II-A – Public/Non-Public, HH, equitable participation Title II-D – Enhancing Education for Technology (formula) Title II-D – Enhancing Education for Technology (formula) Title IV – Safe and Drug Free Schools Program Title IV – Safe and Drug Free Schools Program Title V – Innovative Education Program expenditures Title V – Innovative Education Program expenditures

Illinois State Board of Education – April eGMS-NCLB Title I Targeting – Step 1

Illinois State Board of Education – April eGMS-NCLB Title I Targeting – Step 2

Illinois State Board of Education – April eGMS-NCLB Title I Targeting – Step 3

Illinois State Board of Education – April eGMS-NCLB Title I Targeting – Step 4

Illinois State Board of Education – April eGMS-NCLB Title I Targeting – Step 4

Illinois State Board of Education – April eGMS-NCLB Title I Targeting – Step 4

Illinois State Board of Education – April eGMS-NCLB Title II-A Program Specific

Illinois State Board of Education – April eGMS-NCLB Title II-A Program Specific

Illinois State Board of Education – April eGMS-NCLB Title IID The funds for Title II-D arent available until the fall. The application can be amended at that time. The funds for Title II-D arent available until the fall. The application can be amended at that time. (click the district not applying at this time checkbox on the district info tab – remove the check from the box when ready to apply for Title IID) By law, 25% of Title II-D funds is for Professional Development. By law, 25% of Title II-D funds is for Professional Development. The Title II-D application is submitted through the same process as with all other grants. The Title II-D application is submitted through the same process as with all other grants.

Illinois State Board of Education – April eGMS-NCLB Title IID The non-public worksheet is included on the Program Specific Page to determine the non-public schools equitable share of Title IID funds. The non-public worksheet is included on the Program Specific Page to determine the non-public schools equitable share of Title IID funds. By federal law, a district applying for a Title IID grant must have a currently approved technology plan and an acceptable use policy in place at ISBE to receive funding. By federal law, a district applying for a Title IID grant must have a currently approved technology plan and an acceptable use policy in place at ISBE to receive funding.

Illinois State Board of Education – April eGMS-NCLB Title IV-A Program Specific

Illinois State Board of Education – April eGMS-NCLB Title IV-A Program Specific

Illinois State Board of Education – April eGMS-NCLB Title V Program Specific

Illinois State Board of Education – April eGMS-NCLB – Additional Considerations Illustration of how to determine Nonpublic School allocations. (Title I, IIA and IV) Illustration of how to determine Nonpublic School allocations. (Title I, IIA and IV) ISBE Program reviewers will be checking to make sure that Program Specific Pages match Budget Detail pages. ISBE Program reviewers will be checking to make sure that Program Specific Pages match Budget Detail pages.

Illinois State Board of Education – April Title I Non-public share

Illinois State Board of Education – April Title I Non-public share

Illinois State Board of Education – April eGMS-NCLB Determining Nonpublic Allocations

Illinois State Board of Education – April eGMS-NCLB – Additional Considerations Title IIA Private School Worksheet

Illinois State Board of Education – April eGMS-NCLB – Additional Considerations Title IIA Private School Worksheet

Illinois State Board of Education – April eGMS-NCLB – Additional Considerations Title IV Private School Worksheet

Illinois State Board of Education – April eGMS-NCLB – Additional Considerations Title IV Private School Worksheet

Illinois State Board of Education – April eGMS-NCLB – Matching w/Budget Detail

Illinois State Board of Education – April eGMS-NCLB – Matching w/Program Specific

Illinois State Board of Education – April eGMS-NCLB – NCLB Consolidated Reminder Gun Free Report Definition of Guns and Other Weapons Definition of Guns and Other Weapons NOT FIREARMS: NOT FIREARMS: BB Guns, Air Rifles, Pellet Guns, BB Guns, Air Rifles, Pellet Guns, Knives, Baseball Bats, Blackjacks, etc. Knives, Baseball Bats, Blackjacks, etc.

Illinois State Board of Education – April eGMS-NCLB – NCLB Consolidated

Illinois State Board of Education – April eGMS-NCLB – Changing Project End Dates District Information tab District Information tab Change project end dates Change project end dates Done by grant (e.g. Title I, Title II-A, etc.) Done by grant (e.g. Title I, Title II-A, etc.) Need not write us Need not write us Must be done 30 days before the end of the grant Must be done 30 days before the end of the grant Check BOTH regular AND extended grant period on District Info tab AND change end date to 8/31/200X. Check BOTH regular AND extended grant period on District Info tab AND change end date to 8/31/200X.

Illinois State Board of Education – April eGMS-NCLB – Changing Project End Dates

Illinois State Board of Education – April eGMS – Financial Pages NCLB Grant Process NCLB Grant Process Allotments (Transferability) Allotments (Transferability) Budget Detail Budget Detail InstructionsInstructions Caps, Minimums and Set AsidesCaps, Minimums and Set Asides Indirect CostIndirect Cost Budget (Informational Summary of Budget Details) Budget (Informational Summary of Budget Details) Flexibility: REAP/School WidesFlexibility: REAP/School Wides Payment Schedule Payment Schedule

Illinois State Board of Education – April New FY Projected Allocations Initial Application Amendment*/ Title I Expenditure Report Title I, IIA, IV Performance Report Amendments *Amendments as needed Amendment*/ Expenditure Report Final Expenditure Report/Carryover Determined NCLB GRANT PROCESS July Payment August Payment September Payment October Payment November Payment December Payment January Payment February Payment March Payment April Payment May Payment June final Payment Final Title I Allocations/ Title IID Allocations Amendment*/ Expenditure Report New FY Begin Application Process

Illinois State Board of Education – April eGMS-NCLB Allotment

Illinois State Board of Education – April eGMS-NCLB Budget Details

Illinois State Board of Education – April eGMS-NCLB Budget Details - Examples

Illinois State Board of Education – April eGMS-NCLB Budget Details – Caps, Minimums, Set Asides

Illinois State Board of Education – April eGMS-NCLB Budget Details (Continued)

Illinois State Board of Education – April eGMS-NCLB Budget Summary

Illinois State Board of Education – April eGMS-NCLB Budget Summary

Illinois State Board of Education – April eGMS-NCLB Payment Schedule

Illinois State Board of Education – April eGMS Getting Assistance – ISBE Help Desk ISBE Call Center is the first point of contact ISBE Call Center is the first point of contact (217) or (217) or Call Center staff will: Call Center staff will: Perform password resets for IWAS (Self-help preferred) Perform password resets for IWAS (Self-help preferred) Observe Web Page performance (Consulting Status) Observe Web Page performance (Consulting Status) Bypassing pop-up blocker (to view the Checklist – hold down Ctrl key and click Review Checklist button) Bypassing pop-up blocker (to view the Checklist – hold down Ctrl key and click Review Checklist button) Forward Programmatic/Fiscal questions to appropriate Division Forward Programmatic/Fiscal questions to appropriate Division