dkl D. Kerry Laycock, CMC  Organizational Consultant  dklaycock.com Kent County, Michigan Citizens Committee Meeting November 14, 2011 Multi-Jurisdictional Parks Study

dkl D. Kerry Laycock, CMC  Organizational Consultant  dklaycock.com Project Consultants Kerry Laycock: Project manager Intergovernmental lead Operations analyst John Kaczor:Cost allocation lead Operations analyst Barbara Heller:Parks and Rec lead Operations analyst Joy Leung:Benchmarking lead Master plan analyst

dkl D. Kerry Laycock, CMC  Organizational Consultant  dklaycock.com Purpose of Study 1.Summarize existing parks and recreation services in Kent County. –Agencies –Programs –Assets –Budgets –Funding mechanisms

dkl D. Kerry Laycock, CMC  Organizational Consultant  dklaycock.com Purpose of Study 2.Identify and evaluate models of collaboration, operational efficiency and funding. 3.Make recommendations for strategies for participating P&R agencies to consider.

dkl D. Kerry Laycock, CMC  Organizational Consultant  dklaycock.com Tasks and Timeline Data collection and summary –November and December, 2011 Report of findings –January, 2011 Identification and evaluation of models and best practices –November, 2011 – February, 2012 Recommendations and final report –March, 2012

dkl D. Kerry Laycock, CMC  Organizational Consultant  dklaycock.com Work Products A comprehensive list of assets and liabilities, including parkland, facilities, recreation equipment and other items. A catalog of current service offerings by jurisdiction and by services provided. Review of existing public survey data provided by parks and recreation agencies.

dkl D. Kerry Laycock, CMC  Organizational Consultant  dklaycock.com Work Products Summary report of anticipated demand for recreation, open space, events and park services over a 10-year period. Summary report identifying areas where potential revenues may be established, revised, coordinated, or realigned to support operations, improved utilization, etc. Summary report on alternative models including success, challenges, etc. and potential application in Kent County.

dkl D. Kerry Laycock, CMC  Organizational Consultant  dklaycock.com Work Products Preliminary set of recommendations to be reviewed by the staff committee. Presentations to Citizen’s Committee, Board of Commissioners and a public forum.

dkl D. Kerry Laycock, CMC  Organizational Consultant  dklaycock.com Role of Citizens Committee Support the process –Encourage your community to participate –Encourage community dialogue Provide input to the consultants –Ideas for efficiency, collaboration and funding –Articulate community values and needs Provide feedback on potential recommendations

dkl D. Kerry Laycock, CMC  Organizational Consultant  dklaycock.com Citizens Committee Meetings 01/9/12 8:00 to 10:00 am Data summaries (Kent County Parks As Is) 02/??/12 TBD Review of models and best practices 03/15/12 2:30 to 5:30 pm Consultants’ initial recommendations

dkl D. Kerry Laycock, CMC  Organizational Consultant  dklaycock.com Data Collection: Goals Understand and articulate the assets, systems, programs, services and liabilities of parks and recreation within the boundaries of Kent County “Paint a picture” of current models of ownership, funding and service delivery Provide a foundation of information for decision making

dkl D. Kerry Laycock, CMC  Organizational Consultant  dklaycock.com Data Collection: Status Nearly 40 data requests mailed –Townships –Villages –Cities –County –Schools (via ISD) –Joint parks & recreation authorities/associations –Responses requested by Nov responses to-date Following up to increase responses

dkl D. Kerry Laycock, CMC  Organizational Consultant  dklaycock.com Initial Findings Public parks & recreation models in Kent County vary substantially in all aspects of finances, operations and programming Some cooperative efforts already in place Not all municipalities will participate

dkl D. Kerry Laycock, CMC  Organizational Consultant  dklaycock.com Requested Financial Data Expenditures Revenue sources Assets Liabilities Capital plans

dkl D. Kerry Laycock, CMC  Organizational Consultant  dklaycock.com Requested Operational Data Organization charts Pay scales Inter-agency agreements Software/technology

dkl D. Kerry Laycock, CMC  Organizational Consultant  dklaycock.com Recreation program services Compilation of current service offerings Review of Website Program guides; marketing methods Registration systems Recreation programming workshop/interview; summary notes Master list of services

dkl D. Kerry Laycock, CMC  Organizational Consultant  dklaycock.com Level of Service From the completed inventory of park land and amenities, identify current level of service, compare to national standards, and identify gaps Use for determination of future needs including a summary report of anticipated demand for recreation, open space, events and park services over a 10-year period.

dkl D. Kerry Laycock, CMC  Organizational Consultant  dklaycock.com Existing Models A description of models currently in place throughout the United States –Consolidation between county and municipal governments –Sharing of services –Partnership and reciprocity agreements

dkl D. Kerry Laycock, CMC  Organizational Consultant  dklaycock.com QUESTIONS?

dkl D. Kerry Laycock, CMC  Organizational Consultant  dklaycock.com Shared ServicesShared ProgramingShared Governance Equipment sharing Common technology Joint purchasing Facility coordination Reciprocal registration League management Inter-local agreement Authority Millage Options Matrix Low Complexity High Complexity