MIMOSA Villas, Clark Field, Pampanga FY 2010 School-Based Management (SBM) Grant Guidelines DepED Order No. 41, s. 2010 Good morning ladies and gentlemen. I will present to you the FY 2007 SBM Grant Allocation MIMOSA Villas, Clark Field, Pampanga July 12-13, 2010

Presentation Outline Allocation of SBM Grant Selection and Prioritization of School Recipients Amount of SBM Grant Eligible Activities Process of SBM Grant approval, Releasing and Reporting Other Provisions

SBM Grant School Grant - a pool of fund to be given to qualified public elementary and secondary schools to promote continuous school improvement Program Support Fund – a pool of fund to augment the operations of the SBM Task Forces at the DO, RO and CO

School Improvement Planning (Program Support Fund) SBM Grant School Improvement Planning Schools (School Grant) Offices (CO, DO & RO) (Program Support Fund) Purpose Develop SIPs Implement SIPs Support schools Build capacity for eventual SBM mgt. FY 2006 GAA x a FY 2007 GAA FY 2009 GAA FY 2010 GAA SPHERE

Coverage: All Regions and Divisions Allocation Criteria* 70% weight to pro-rated distribution of the total number of schools 30% weight to the average of – participation rate (PR) cohort survival rate (CSR) achievement level (NAT) Coverage: All Regions and Divisions * divisions showing the least performance will get the highest share

Eligible Beneficiaries* All Divisions and Regions nationwide Public elem. and sec. schools regardless of size * Previous SBM GAA grants fully liquidated

Prioritization of School Recipients 1. New recipients All schools that have not yet benefited from the grants. Low performing schools based on promotion rate, repetition rate, drop-out rates and achievement level

Prioritization of School Recipients Schools who have benefited from similar grants in the past provided they have NO unliquidated cash advances from previous SBM Grants improvements in promotion rate, dropout rate, repetition rate and achievement level (NAT); demonstration of a Level 1 or Level 2 SBM practice thru the administration of the SBM assessment absence or minimal number of non-readers, frustrated readers and/or non-numerates; functional School Governing Council

Fifty Thousand Pesos (P50,000) per school Amount of SBM Grant GAA Fifty Thousand Pesos (P50,000) per school

Eligible Activities* GAA FY 2010 SBM Grant shall be used to finance activities intended for SIP/AIP implementation. Implement DO-approved SIP/AIP

Eligible Expenditure Items Elementary Schools supplies and materials (for the development of supplementary instructional materials and implementation of school-based teacher training) food and supplies for school feeding; meals during meetings and school-based teacher trainings (not exceeding 10% of total grant); and reproduction cost of teaching and learning materials, per DepEd Order Nos. 112 and 119, s.2009 (not exceeding 15% of the total grant);

Eligible Expenditure Items Secondary Schools supplies and materials (for the development of supplementary instructional materials and implementation of school-based teacher training); supplies and materials for science (chemistry and biology) laboratories (not exceeding 15% of the total grant); reproduction cost of teaching and learning materials, per DepEd Order Nos. 112 and 119, s. 2009 (not exceeding 15% of the total grant); and library supplies (not exceeding 10% of the total grant)

Ineligible Expenditure Items hiring and payment of salaries of additional staff; purchase of equipment (per latest COA circular); payment of allowances and/or honoraria; training of school or cluster heads in SBM; and payment of utility bills (electricity, telephone, water, broadband, cable) and all other expenditures chargeable against the school’s Maintenance and Other Operating Expenses (MOOE) budget

Program Support Funds Provided at the regional, division and national levels Objectives: to support activities relative to giving technical assistance to schools; and to quality assure the implementation of SBM. Amounts are reflected in Annex 1 Accomplishment and utilization reports of previous Regional and Division PSF shall be submitted with the proposed work plans for FY 2010 (Annexes 5 & 6)

Eligible activities are the ff: SBM Grant monitoring and evaluation; Hiring of additional support personnel; Purchase of office supplies; Minor repair and maintenance of office equipment; and Conduct of meetings, consultation, orientation.

PROCESS OF SBM GRANT APPROVAL, RELEASING AND REPORTING

Approval Prepares allocation of SBM Grants based on 70-30 Formula; prepares and release the guidelines Central Division Calls for the submission of School Improvement Plan (SIP) School Submits SIP to DO Division Prepares the prioritization of eligible schools based on guidelines and result of SIP evaluation. Endorses list of qualified recipient schools to PPD-OPS, CO, cc: RO; Region Central Evaluates DO’s proposed list of schools and endorses list to Budget Division for fund release; Evaluates action plans and endorses to Budget for release of Sub-ARO

Approval Central Prepares allocation of SBM Grant (School Grant and Program Support Fund) Prepares division action plan to support schools; submit said plan to RO Division Consolidates the Division Action Plan and prepares its own regional action plan to support division offices; submit said plan to DepED PPD-OPS, CO Region Central Evaluates action plans and endorses to Budget Div., CO for release of funds

Releasing Central Based on the final list of Recipient School, releases funds through Sub-ARO to: Schools Division Offices (SDOs) for non-implementing units; and cc: Regional Office Schools with fiscal autonomy – cc: Division and Regional Offices Upon receipt of Sub-ARO request release of NCA to the Regional DBM Division/HS - IUS DBM will issue corresponding NCA to the released allotment to the respective SDOs and IUs

Reporting/Liquidation School Submits liquidation reports to DO every 10th day of the month Reviews liquidation reports submitted by schools and ensures compliance of schools with liquidation requirements; notifies schools of observed deviations, if any; M/E of schools Division Prepares and submits the Division’s Monthly Statement of Expenditures (SOE)/Utilization Report to RO every 15th day of the month Consolidates DO SOEs/Utilization Report and submits the Regional SOEs to CO; M/E of DOs Region Central Consolidates and submits the Regional SOEs to World Bank/Other Oversight Agencies every 30th day of the month Conducts on-site (division and school levels) monitoring on the utilization of school grants in selected divisions and schools Monthly progress reporting of Division and Regional Office to PPD-OPS, Central Office

Bonding Requirement Expenses for fidelity bond shall be sourced from the regular MOOE of the recipient school.

Other Provisions For newly created divisions, the SBM grant shall be released to their mother divisions. The Regional SBM Taskforce should decide the distribution of funds using 70-30 formula. The Division Superintendents shall take appropriate action to ensure that school will not be deprived of the grant in cases that school head could not draw cash advance due to legal and administrative impediments

Other Provisions SBM progress reporting of Regional and Division SBM Task Forces and Planning Officers to PPD-OPS on School Grants and Program Support Funds

FY 2010 School-Based Management (SBM) Grant Allocation Good morning ladies and gentlemen. I will present to you how the PPD estimated the FY 2007 SBM Grant Allocation based on DepED Order 55 issued last july July 12-13, 2010

Presentation Outline FY 2010 SBM Grant Allocation, GAA Basis of School Grant Allocation Computation Process for School Grants by Division Allocation by Region, Luzon

FY 2010 SBM Grant Allocation, GAA

FY 2010 SBM Grant Allocation, GAA

Basis of School Grant Allocation 70% weight given to the pro-rated distribution of the total number of schools 30% weight given to the average of participation, cohort survival rates and achievement level where the divisions showing the least performance will get the highest share

Computation for School Grants by Division Steps: According to Performance Get the Performance Indicators average per level of education ES PIs = Average of PR, CSR and NAT G6 SS PIs = Average of PR, CSR and NAT Y2 Combine the average PIs = Average ES PIs and SS PIs Prioritize the Division Ranking = 100% less combined average of PIs Compute the allocation share (30% share from SBM Grant) % share = PIs over summation of nationwide PIs Amount Share = % share * P150M This slide will discuss the step by step procedure to compute the SBM Grant for Schools. This discussion will be also helpful for you specially in allocating SBM Grant per each schools. The first step is to average the performance indicator PR, CR and NAT by level of education. Second, combine the average to come up with the performance of division then prioritize the Division. The prioritization mean that the first rank should be the divisions showing the least performance.

According to Performance Step 1: average per level of education

Step 2. Combine Average; 3. Prioritization; 4. Allocation share

Computation Steps: According to number of public schools Get the sum of Public Schools Compute the allocation share (70% share from SBM Grant)

According to No. of Public Schools

Total School Grants

School Grant and Program Management Fund

Allocation – NCR

Allocation – CAR

Allocation – Region I

Allocation – Region II

Allocation – Region III

Allocation – Region IVA

Allocation – Region V

CONTACT INFORMATION sbmgrants@yahoo.com Accounting Division: molyn_dionela@yahoo.com.ph

End of Presentation