© John Wiley & Sons, Inc Welcome to Special Events Legal and Financial Safeguards Chapter Twelve Special Events Legal and Financial Safeguards Chapter Twelve

© John Wiley & Sons, Inc AGENDA Welcome and review Opening activity Mini lecture, “Risk Management: Legal, and Financial Safeguards” Discussion Concluding Activity Assignment Adjournment

© John Wiley & Sons, Inc Contracts, Permits, and Licenses There is a strong relationship between contracts, permits, and licenses All events take place in a regulatory environment You must protect the legal interests of your events There is a strong relationship between contracts, permits, and licenses All events take place in a regulatory environment You must protect the legal interests of your events

© John Wiley & Sons, Inc Honoring Ethical Practices The code of ethics reflects what is standard and customary in both a profession and a geographic area The event manager must determine and use the code of ethics as a guide for what is and is not a appropriate ethical behavior The code of ethics reflects what is standard and customary in both a profession and a geographic area The event manager must determine and use the code of ethics as a guide for what is and is not a appropriate ethical behavior

© John Wiley & Sons, Inc Ensuring the Safety and Security of Event Stakeholders A safe event environment implies that it is free from hazards. A secure environment is one that is protected from harm.

© John Wiley & Sons, Inc Key Components of an Event Management Agreement or Contract Parties Offer consideration Acceptance

© John Wiley & Sons, Inc Other Components Terms Cancellation Force Majeure, (Act of God) Arbitration Billing Time is of the Essence Assignment Insurance Hold harmless and Indemnification Reputation The complete agreement

© John Wiley & Sons, Inc Changes to the Agreement Must be received in writing Must be agreed to by both parties

© John Wiley & Sons, Inc Terms and Sequence of Execution Purchaser must sign the agreement first Require an original “best copy”

© John Wiley & Sons, Inc Other Agreements Consulting agreement Employment agreement Exhibitor contract Hotel contract Non-compete agreement Purchase order Sponsorship agreement Vendor agreement

© John Wiley & Sons, Inc Permits Issued by local, state, provincial, or federal government agencies. Allow sufficient time apply and receive permit

© John Wiley & Sons, Inc Licensing Granted by a governmental institution or private organization (such as music licensing) Alcohol Business Food Music Pyrotechnics

© John Wiley & Sons, Inc Risk Management Procedures Risk assessment meeting Document outcomes Identify safety corrections and implement Inspections Due Diligence Insurance

© John Wiley & Sons, Inc Insurance Auto liability Director’s and officers liability Cancellation Fire Health Life Nonappearance

© John Wiley & Sons, Inc It is Everyone’s Responsibility to Manage Risk Assess Analyze Plan Control

© John Wiley & Sons, Inc Application Activity Create a risk plan for a rock and roll concert held out of doors in the southern United States in August.

© John Wiley & Sons, Inc Assignment Read chapter thirteen

© John Wiley & Sons, Inc Adjournment Good Luck!