HR Liaisons Meeting January 20, 2011

Agenda Welcome Background Checks Search and Screen Process Student Employment Week Workshops and Online Trainings Other Updates Wrap Up

Background Checks

New vendor is HireRight Basic Package Includes: Employment verification Education verification Criminal background checks SSN Trace The finalist receives communication directly from HireRight to complete the form that allows them to complete the checks We no longer need to request a copy of the driver license or request the date of birth from the candidate for this purpose

Sample Communication

Search and Screen Process

A Commitment to Diversity FIU is committed to Equal Opportunity in the workplace not just because it is the law but because it is the right thing to do. We are committed to making our employment processes as open and as equitable as possible. We are committed to identifying and attracting qualified minority, female and disabled applicants for consideration for position openings. We are committed to a process that is uniform and nondiscriminatory.

Affirmative Action Plan Organizations that do business with the federal government or receive federal government funds are required to implement formal affirmative action plans Affirmative Action laws require FIU to implement a very specific plans to identify and hire certain protected class members: WOMEN, MINORITIES & VETERANS An AAP consists of statistical analyses of the employer's "underutilization" of individuals from certain protected classes

Pool Certification Certification of the Applicant Pool The applicant pool must be certified by EOPD prior to the committee’s discussion of the candidates. Certification of the Interview Pool We will no longer certify the interview pool You are still required to input the information into the system Pursuant to the OFCCP we are required to monitor the process Upfront Conversations

Student Employment Week

During “Student Employment Week” FIU will recognize students who are both seeking their degree at the University and have chosen to gain invaluable work experience by also choosing to be an FIU employee, “Student Assistant” or “Federal Work Study”. At the end of the week, on Friday, April 15 th, one student will be awarded the “SEOTY” Student Employee of the Year Recognition. Deadline for submitting nominations: Monday, February 28, 2011 Forms are available on HR and Financial Aid website.

2011 Award Ceremony GC Ballrooms Friday, April 15 th, :00 a.m.

Contributions for student baskets should be sent to: Ana Jimenez, PC 234 Adelfa Ukenye, PC 125

April 11-15, 2011 Suggested events: Student employee breakfast Ice Cream Social Decorate student’s work area Panther Dining gift cards Miscellaneous gift cards

Deadline for nominations: Monday, February 28, 2011 *Nomination form available on HR and Financial Aid website *Departments may submit one form per Division *Must be delivered to PC 224 *Department should picture of student employee at work to: Criteria: Degree seeking part-time/full-time student Student Assistant or FWS employee. Graduate Teaching or Research Assistants are not eligible.

Workshops and Online Trainings

Benefits Workshops Tuesday, February 1, 2011 Using the FRS to Plan for Your Retirement Time: 10:00 am – Noon, ET Investment Planning for Everyone – The Basics Time: 1:00 pm – 3:00 pm, ET

Benefits Workshops Wednesday, February 2, 2011 Nearing Retirement in the FRS Time: 10:00 am – Noon, ET Income Tax Planning: Smart Planning for Your Taxes Time: 1:00 pm – 3:00 pm, ET To register and receive details on accessing any of the webcasts, call , Option 1.

New Online Training Options Preventing Workplace Violence How to detect warning signs and strategies for prevention Shots Fired: When Lightning Strikes Practical information about coping with an unlikely workplace event The Impact of Domestic Violence in the Workplace How to recognize signs of domestic violence and guidance for effective response Visit to registerhttps://hrapps.fiu.edu/

Other Updates

New Administrative/Staff Change and New Hire Forms will be available in the next few days Look out for communications about EV4 training taking place in February New ALA expiration reports will also be sent in the next several weeks

Upcoming Events/Deadlines Event Student Employee of the Year Award Nominations Due Diversity Week Student Employment Week Location PC 224 Various Date/Time Monday, February 28 Monday, April 4 – Friday April 8 Monday, April 11– Friday April 15

Wrap Up Questions or Comments?