Glencoe Digital Communication Tools Spreadsheets Chapter Contents Lesson 10.1Lesson 10.1 Format Basic Spreadsheets (pg. 315) Lesson 10.2Lesson 10.2 Create Formulas in Spreadsheets (pg. 324) Lesson 10.3Lesson 10.3 Apply Advanced Spreadsheet Formatting (pg. 328) Lesson 10.4Lesson 10.4 Use Business Form Templates in Spreadsheets (pg. 332) Lesson 10.5Lesson 10.5 Use Spreadsheet Data to Create Charts (pg. 335) Lesson 10.6Lesson 10.6 Integrate Charts with Word Processing (pg. 339) Lesson 10.7Lesson 10.7 Integrate Spreadsheets with Word Processing (pg. 344) Lesson 10.8Lesson 10.8 Use Online Spreadsheet Templates (pg. 350) Chapter Assessment 10 pg Copyright © by The McGraw-Hill Companies, Inc. All rights reserved.

Glencoe Digital Communication Tools Spreadsheets You Will Learn To  Format and edit text and numbers in cells  Enter and edit formulas  Format spreadsheet cells  Use spreadsheet templates and create charts 10

Glencoe Digital Communication Tools spreadsheet A software application used to list, analyze, and perform calculations on data. formula A mathematical expression, such as adding or averaging, that performs calculations on data in a spreadsheet Spreadsheets pg Format Basic Spreadsheets Why Use Spreadsheets? You can use a spreadsheet to:  List and analyze data  Simplify tasks  Use formulas to automatically perform calculations  Compare options and project the outcome of different scenarios Worksheets and Workbooks An Excel file is referred to as a workbook and can contain multiple worksheets made up of a grid of columns and rows 10 You can format the text in cells the same way you format text in a Word document. You can change text color, size, and style.

Glencoe Digital Communication Tools label Text that is entered in a cell. value Any number entered in a cell. formula bar Displays the data within a cell and allows you to edit the contents of the cell. Spreadsheets pg Format Basic Spreadsheets Planning a Spreadsheet A spreadsheet consists of:  Columns (identified by letters of the alphabet)  Rows (identified by numbers)  Cells (identified by their column letter and row number) The data entered in a cell can be referred to as a:  Label  Value You can also edit data in the formula bar at the top of the spreadsheet. 10 Most of the buttons on the Standard and Formatting toolbars in Excel are the same as the buttons on the toolbars in Word.

Glencoe Digital Communication Tools Spreadsheets pg Format Basic Spreadsheets Numbers Numbers in spreadsheets can be formatted to appear as:  Dates  Currency  Percentages 10 Remember that you can use the Undo and Redo buttons that are available in all Microsoft Office applications. Click the Undo button to delete the last action you completed, such as the last word or number that you entered. Click the Redo button if you use the Undo button by mistake.

Glencoe Digital Communication Tools Spreadsheets One activity in everyday life in which people often use addition, subtraction, multiplication, or division is shopping. How could a spreadsheet help you in this activity? digicom.glencoe.com digicom.glencoe.com Lesson 10.1, Rubric pg Use Basic Text Editing and Formatting 10

Glencoe Digital Communication Tools Spreadsheets pg Create Formulas in Spreadsheets Making Calculations A spreadsheet’s formulas will automatically recalculate whenever the values change in cells on which the formulas are based. Using Functions Excel contains a variety of functions, including the:  Average function (finds the average of data in a spreadsheet)  SUM function (adds the values in a group of cells) 10  The SUM formula can also be used in tables created in Word.  In formulas, letters in cell names do not have to be capitalized. function A predefined formula in a spreadsheet.

Glencoe Digital Communication Tools Spreadsheets pg Create Formulas in Spreadsheets 10  When a business provides a service, it sends out an invoice to collect payment for that service.  How can a spreadsheet help a business create more accurate invoices? digicom.glencoe.com digicom.glencoe.com Lesson 10.2, Rubric

Glencoe Digital Communication Tools Spreadsheets pg Apply Advanced Spreadsheet Formatting Dressing Up Spreadsheets To make a spreadsheet easier to read, you can:  Add borders and shading to cells, rows, and columns  Place borders around single cells or groups of cells AutoFormat You can format cells by:  Choosing the cells manually  Using the AutoFormat feature 10 Word has an AutoFormat feature for tables that works like the AutoFormat feature in Excel. AutoFormat Predefined shading and border formats that can be applied to cells in a spreadsheet.

Glencoe Digital Communication Tools Spreadsheets pg Apply Advanced Spreadsheet Formatting 10 Where in a spreadsheet might you use borders and shading, and why? digicom.glencoe.com digicom.glencoe.com Lesson 10.3, Rubric

Glencoe Digital Communication Tools Spreadsheets pg Use Business Form Templates in Spreadsheets Templates Businesses often use templates to save time when sending out regularly used forms such as invoices. Types of Templates You can find and use templates for a wide range of topics, including:  Spreadsheet templates for fundraising and time billing  Business forms  Gift and grocery shopping lists  Workout logs  Calorie and fat percentage calculators  Employee training plans 10 Business templates are also available in Word and are often created using tables.

Glencoe Digital Communication Tools Spreadsheets pg Use Business Form Templates in Spreadsheets 10 What are the advantages of using a template that includes formulas? digicom.glencoe.com digicom.glencoe.com Lesson 10.4, Rubric

Glencoe Digital Communication Tools Spreadsheets pg Use Spreadsheet Data to Create Charts Charts You can display data using some of the following types of charts:  Line  Column  Bar  Pie Charts help us to understand and visualize:  Trends  Percentages  Proportions 10 Tables from Word can be copied into Excel worksheets.  XY (scatter) area  Doughnut  Surface  Bubble  Radar chart

Glencoe Digital Communication Tools Spreadsheets pg Use Spreadsheet Data to Create Charts 10  What type of data have you seen displayed in a chart?  Do you think you could create a timeline with a chart? digicom.glencoe.com digicom.glencoe.com Lesson 10.5, Rubric

Glencoe Digital Communication Tools Spreadsheets pg Integrate Charts with Word Processing Integrating Charts with Word Processing Documents Charts can easily be copied into Word documents, where they can:  Provide readers with visual information  Summarize information  Make it easier for readers to understand the document’s text 10

Glencoe Digital Communication Tools Spreadsheets pg Integrate Charts with Word Processing 10  What are some ways you can use charts when doing your schoolwork?  What kinds of data do you use at school that could be inserted as charts into Word documents? digicom.glencoe.com digicom.glencoe.com Lesson 10.6, Rubric

Glencoe Digital Communication Tools Spreadsheets pg Use Spreadsheet Data to Create Charts Spreadsheets in Word Processing In some instances, it may be easier to create a spreadsheet in Excel and then copy the spreadsheet into Word than to create a table in Word. 10 Spreadsheets can be synchronized to your PDA. Data, including formulas, can be entered into the spreadsheet on a PDA.

Glencoe Digital Communication Tools Spreadsheets pg Use Spreadsheet Data to Create Charts 10  When would it be better to enter data into a spreadsheet rather than into a table created in Word?  What advantages are there to using an Excel spreadsheet over using a table in Word? digicom.glencoe.com digicom.glencoe.com Lesson 10.7, Rubric

Glencoe Digital Communication Tools Spreadsheets pg Use Online Spreadsheet Templates Why Use Templates? Companies can save time by downloading and customizing spreadsheet templates to accommodate a variety of business needs. 10 An Excel template could also be copied and pasted into a Word document.

Glencoe Digital Communication Tools Spreadsheets pg Use Online Spreadsheet Templates Types of Business Templates Some common uses of Excel spreadsheets in business include:  Accounts receivable  Asset depreciation  Business calendar  Business trip budget  Cash flow statement  Customer management  Expense budget  Invoices  Profit projection 10

Glencoe Digital Communication Tools Spreadsheets pg Use Online Spreadsheet Templates 10 Can you think of any forms that you have looked at that could be useful as a spreadsheet template? Describe the forms. digicom.glencoe.com digicom.glencoe.com Lesson 10.8, Rubric

Glencoe Digital Communication Tools Spreadsheets pg Technology Aids Justice Viviana Pedroso is an attorney for a law firm that represents insurance companies and employers when employees claim worker’s compensation. In her job, Viviana uses the Internet, word processing, and to:  Review pending files on the relevant department’s Web site  Access important public information on court Web sites  Create pleadings  Communicate with clients  Keep track of the time spent on each client’s case Name: Viviana Pedroso Job Title: Attorney Career Cluster: Law and Public Safety DIGITAL CAREER PERSPECTIVE

Glencoe Digital Communication Tools Spreadsheets pg Technology Aids Justice Viviana says, “[What I like best about my job is] the satisfaction of obtaining a just result for someone who really deserves it.” DIGITAL CAREER PERSPECTIVE

Glencoe Digital Communication Tools Spreadsheets pg Question How is the Internet important in helping a lawyer to prepare for a case? Possible answers include:  Using online databases and court Web sites allows a lawyer to more quickly and easily access important information  A lawyer can spend extra time on an important case, working from home or continuing to work after hours when the courts are closed DIGITAL CAREER PERSPECTIVE

Glencoe Digital Communication Tools Spreadsheets 10 Question 1 What is a formula? (Lesson 10.1) Answer: A formula is a mathematical expression, such as adding or averaging, that performs calculations on data in a spreadsheet. Chapter Assessment

Glencoe Digital Communication Tools Spreadsheets 10 Question 2 Define the key term function. (Lesson 10.2) Answer: A predefined formula in a spreadsheet. Chapter Assessment

Glencoe Digital Communication Tools Spreadsheets 10 Question 3 Give reasons why you would choose to create a spreadsheet instead of a table in a word processing document. Explain with examples. Answers may include:  Although tables in a word processing document offer basic formulas, spreadsheets are capable of performing much more complex calculations. This is especially useful when changes in one cell affect the values of other cells in the same or in other workbooks. Personal budgets and sales projections are two examples where this might be the case. Chapter Assessment

Glencoe Digital Communication Tools Spreadsheets 10 Answer 3  Spreadsheet applications make it easy to create charts from data  Once you have finished a spreadsheet, you can insert it into your word processing document as a table Chapter Assessment

Glencoe Digital Communication Tools For more resources on this unit, go to the Online Learning Center at Unit Resources 3 3 Digital Communication Tools in the World of Work