How to Do Business With the State of South Carolina

WHO ARE THE BUYERS? MATERIALS MANAGEMENT OFFICE STATE TERM CONTRACTS ALL PROCUREMENTS ABOVE AGENCY LIMITS OFFICE OF INFORMATION RESOURCES TELECOMMUNICATIONS STATE AGENCIES STATE AGENCIES and HIGHER EDUCATION - $5,000 OR AGENCY CERTIFICATION LEVEL SCHOOL DISTRICTS & K-12 NOT STATE AGENCIES CITIES, COUNTIES, LOCAL POLITICAL SUBDIVISIONS

Small Purchases Invitation for Bids Fixed-Priced Bids Best-Value Bids Competitive On-Line Bidding Request for Proposals Sole Source Emergency TYPES OF PROCUREMENTS

Fair and Reasonable SMALL PURCHASES UNDER $1,500 $1,500 to $5,000 Three Verbal or Written Quotes, IFBs, or RFPs SMALL PURCHASES UNDER $5,000 SMALL PURCHASES UNDER $10,000 $5,000 to $10,000 Three Written Quotes, IFBs, or RFPs

$10,000 to $25,000 Written Solicitation of Written Quotes, IFBs, RFPs Advertised in South Carolina Business Opportunities Bidders Must be Afforded Reasonable Time to Respond SMALL PURCHASES UNDER $25,000

Over $25,000 (no maximum) Written Solicitation, Advertised in South Carolina Business Opportunities Bidders Must be Afforded Reasonable Time to Respond Lowest Responsive & Responsible Bidder Wins INVITATION FOR BIDS

Over $25,000 (no maximum) Written Solicitation, Advertised in SCBO State Sets Maximum Price It is Willing to Pay All Responsive & Responsible Bidders Will be Added to List of Providers Agencies can Negotiate for Price & Services Below the Max. Price FIXED PRICE BIDS

Over $25,000 (no maximum) Written Solicitation, Advertised in SCBO Factors Other Than Price May Be Considered Evaluation Factors Must be Included in Bid Factors Other Than Cost Must be Considered First Cost Must be at Least 60% of the Evaluation Award to Highest Scorer BEST VALUE BIDS

BIDDING PREFERENCES RESIDENT VENDOR PREFERENCE - 7% AUTHORIZED TO TRANSACT BUSINESS MAINTAINS OFFICE IN STATE $10,000 REPRESENTATIVE INVENTORY OR HEADQUARTERS AND $10M PAYROLL IN SC PAID ALL TAXES SC END PRODUCT PREFERENCE - 7% OR 3% US END PRODUCT PREFERENCE - 2% YOU HAVE TO ASK FOR IT

COMPETITIVE ON-LINE BIDDING FIRST ONLINE BID – 4,777 LINE ITEM PHARMACEUTICAL BID. REVERSE AUCTIONS

REQUEST FOR PROPOSALS Over $25,000 (no maximum) Written Solicitation, Advertised in SCBO Request for Qualifications (optional) Evaluation Factors, Must be Included in RFP, Price Need Not Be a Factor Negotiations allowed Award to Highest Scorer

HOW TO GET COPIES OF SOLICITATIONS FROM THE STATE SCBO MMO WEB SITE BE A SUGGESTED VENDOR FROM THE AGENCY

AWARDS ALL AWARDS WILL BE POSTED ON OUR WEB SITE AWARDS OVER $50,000 REQUIRE 16 DAY INTEND TO AWARD PERIOD NO WORK CAN BE DONE UNTIL AWARD IS OFFICAL

BUSINESS OPPORTUNITIES AVAILABLE TODAY FIXED PRICE CONTRACTS –COPIERS (COST PER COPY) –PERSONAL COMPUTERS PURCHASE –PERSONAL COMPUTERS LEASE –NETWORKING –MS SCHOOL AND CAMPUS CONTRACTS –IT TEMPORARY SERVICES (6 MONTH)

BIDS RECEIVED AFTER AWARD Bidders not responding to the initial fixed price bid may be added to the awarded vendors list provided the bidder furnishes evidence of responsibility and responsiveness to the State's original fixed price bid as authorized by the solicitation.

Statewide Term Contracts Personal Computers - Purchase Contract Started: July 2,1998 Contract Ends: June 30,2004 Manufacturers on State Contract: Apple (3 Resellers, incl. Manufacturer) Compaq (18 Resellers incl. Manufacturer) Dell & Gateway(Reseller = Manufacturer) Hewlett Packard (16 Resellers) IBM (16 Resellers) Toshiba (12 Resellers)

Statewide Term Contracts for Personal Computers - Lease Contract Period: 6/1/1998 thru 5/30/2004 Manufacturers on Contract: Compaq, Dell, and Gateway Contractors: Compaq, Dell, and Gateway Lease of items available on Manufacturers Personal Computer price list (PCs- Purchase)

NETWORK EQUIPMENT FIXED PRICE CONTRACT

Networking Equipment Contract Contract started - Nov. 29, 1998 Maximum term - through Nov. 28, 2003 Contractors: –3Com (4 resellers) –Cabletron (6 resellers) –Cisco (9 resellers) –Nortel (5 resellers) formerly Bay Networks –Lucent Technologies

MICROSOFT SCHOOL AND CAMPUS AGREEMENTS (14 RESELLERS)

PROGRAMMERS NETWORKING PROFESSIONALS COMPUTER OPERATORS OTHER TECHNOLOGY PROFESSIONALS IT TEMPORARY SERVICES (six months)

SKILL LEVELS Level 1. Under direct supervision performs work, as instructed, within established procedures and practices. Level 2. Under general supervision performs work requiring judgment (basic problem solving and analytical skills) within established procedures and practices. Level 3. Under limited or without supervision performs duties requiring judgment (advanced problem solving and analytical skills), possible supervision/guidance of level 1 and 2 personnel, specialist/expert in the designated IT area/discipline, capable of defining procedures and practices.

WHAT IS COMING? ONLINE ELECTRONIC CATALOG ONLINE ORDERING ELECTRONIC INVOICING ELECTRONIC FUNDS TRANSFER ELECTRONIC BIDDING

MMO WEB SITE solicitations awards term contracts SCBO forms Code...more

OTHER CONSIDERATIONS STATE PORTAL STANDARDS ECOMERCE IRC PLANNING IT Policy & Management OIR CG Treasurer CIO