Trinity County Collaborative Group Public Meeting May 3, 2013 Fire Hall, Weaverville

Agenda Introduction 10:00am-10:30am O Re-cap O Newcomers: Anyone’s first meeting? Review Draft Charter 10:30am-11:30pm Break into small groups-address questions on charter “Dot your Issues” Exercise Vote on Draft Charter Revisions 11:30-12:30 Reconvene whole group and discuss charter feedback Lunch 12:30pm-1:15pm Sandwiches from Trinideli! Request for $5 donation Work Groups & Issues 1:15pm-3:50pm O Alex-white paper on USDA O Work group discussion O Brainstorm priorities and roadblocks Check-in 3:50pm-4:00pm

Introduction O Re-cap O 3/7/13-Informational/educational, presented Situation Assessment O 4/12/13-Began working on TCCG organizational structure O Issues box, Sign-in, $5 lunch donation, ground rules O Remember: membership rules will go into effect next meeting! O Newcomers O Group will not backtrack-you are responsible for catching up O Information: website, community binders, fellow collaborator

Review Draft Charter O Can go as fast, or slow, as you want O To help you go fast: Refer to questions handout (last page) O Break into small groups, discuss and develop feedback to charter questions O Refer to your handouts O Draft charter (focus on grey highlighted sections) O Charter summary questions (last page) O “Dot Your Issues” exercise O Reconvene around 11:30 a.m.

“Dot Your Issues” Exercise O Each participant should have received three dots: green, yellow and red O Please place your dots on the posters around the room on the issues that are a priority for you: O Green = 1 st priority O Yellow = 2 nd priority O Red/Pink = 3 rd priority O Sticky notes are available if you want to add an issue that is not recorded on the posters O Write down your three priorities in your binder to discuss with the full collaborative group later

Vote on Charter Proposals O Modified consensus = 80% O Will discuss & vote, discuss & vote as necessary to reach highest level of consensus O When weighing in on a decision refer to your ‘level of support’ handout O At a minimum can you live with the decision? O Once a vote is finalized, minority opinions may request to have their concerns recorded for the collective memory record

Vote on Charter Proposals O Feedback on Background? O Feedback on Purpose/overview? O Feedback on Ground Rules? O Feedback on Guiding Principles?

Vote on Charter Proposals O Feedback on Vision? O Feedback on Mission? O Feedback on Goals?

Vote on Charter Proposals O Public Observation & Input: O How should members of the public check-in when they would like to provide input at that meeting? O Becoming a Member: O Should members sign a copy of the charter? (When it’s complete) O Active Membership Status: O When/how do absentee members submit their record of input? O Are proxies allowed? For all members or only organizations?

Votes on Charter Proposals O Role of Federal Agencies: O What role(s) will federal agency representatives have? O Will they have voting privileges? O How will they report to their agency? O Role of County Supervisors: O What role(s) will supervisors have? O Will they have voting privileges? O How will they report to the board?

Vote on Charter Proposals O Decision Making: O Quorum rule to conduct a vote? O Meetings & Agenda: O Hold meetings 3 rd Friday of each month? O Rotating meetings will be held in which communities? O Will meetings rotate equally between communities? O Recording meetings: Audio? Video? Who will record, who will edit, where will it be posted? Volunteers to take on recording logistics? O Should agenda be distributed via and posted on the website at least one week prior to meeting?

Vote on Charter Proposals O Communication: O , website, community binders working? O Internal O What do you want to only share with members? How should this information be shared? O External O How do you want to report out to the public? O Should there be an separate list for ‘interested’ parties who aren’t members? O How do you want to communicate/collaborate with complimentary organizations? O Media O How should members interact with the media? O Evaluation: O Need to come up with a quantifiable definition of progress and success

White Paper O Trinity Collaborative relationship with USDA O USDA programs of work O Stewardship contract

Vote on Charter Proposals O Work Groups: O Discussion of “Dot Your Issues” exercise O Type of work groups (issues covered)? O Composition of work groups? Focus on being inclusive O Meeting logistics? O Work group meetings open to public observation? Public input? O How should work groups report back to collaborative group?

Work Groups O Outline priorities and roadblocks O Brainstorm action items-how will you accomplish your priorities? How will you overcome the roadblocks? O What do you need? O Are there experts who can help? O Next steps?

Check-In O What’s working? O Anything not working? O Is there anything you need from your facilitation team? O Sign-in! O The next meeting is May 17 in Hayfork at the VFW hall from 10:00am-4:00pm