June ARROW Plus ARROW Plus is a Best Practice Network selected under the ICT Policy Support Programme (ICT PSP)

Rights Information Infrastructure (RII) Enables Digital Search and identification System for identification of  Rights status In or out of copyright In or out of print / commercialised or not  Rights Which rights are involved  Rightholders Authors Publishers  How and where do I clear the rights  Orphan Works Orphan Works Registry

Objectives  Enhance the ARROW system  Increase the number of European countries implementing the system  Implementation of the ARROW business model  Asses the expansion of the use of the system to visual material

EC i2010 Digital Libraries - A summary link between HLEG and ARROW Digital Preservation Orphan Works Out-of-Print Works Online Access OP Books Business Models Diligent search guidelines Registries/databases Rights Clearance Centres Model Licensing Agreement ARROW (Accessible Registries of Rights Information on Orphan Works (and Out of Commerce Works) for Europeana

ARROW Plus Contract Partners  Libraries  The National Documentation Centre/National Hellenic Research Foundation  Koninklijke Bibliotheek (KB)  University of Innsbruck (UIBK)  Publishers Associations  Italian Publishers Association (AIE)  Publishers and Booksellers Portuguese Association (APEL)  Boek.be  Hungarian Publishers’ and Booksellers’ Association (HPBA)  The Latvian Book Guild (LBG)  Lithuanian Publisher Association (LLA)  Reproduction Rights Organisation  CEDRO, Spain  ICLA, Ireland  OSDEL, Greece  Polska Książka, Poland  Collecting Society representing Authors  Maison des Auteurs (MDA)  International Organisations  Coordination of European Picture Agencies (CEPIC)  EDItEUR  European Visual Artists (EVA)  European Writers’ Congress (EWC)  Federation of European Publishers (FEP)  International Federation of Reproduction Rights Organisations (IFRRO)  Technology Developers  BeeNear  CIELA  Consorzio Interuniversitario per il Calcolo Automatico dell’Italia Nord Orientale (CINECA)  Di-Tech  ISBN Agency  Istituto Centrale per il Catalogo Unico delle biblioteche italiane e per le informazioni bibliografiche (ICCU)  Marketing und Verlagsservice des Buchhandels (MVB)

ARROW Plus Associated Partners  Libraries  The Bibliothèque nationale de France (BnF)  St Cyril and Methodius National Library, Bulgaria  Publishers Association  Latvian Bookseller's Association (LBA)  Reproduction Rights Organisations  Copy-Dan Writing Information (COPYDAN)  KOPIOSTO □ International Organisations □ Conference of European National Librarians (CENL) □ The European Library (TEL) □ The Europeana Foundation (EDL)

Workplan: general structure  Four WPs run along the whole project WP 1: Project management (AIE) WP 2: Dissemination and network building (IFRRO) WP 3: Organising and coordinating national initiatives (FEP) WP 4: System enhancement and maintenance (CINECA)  Three WPs run for limited periods WP 5: Product management of new registries (MVB) WP 6: Inclusion of visual material (EVA) WP 7: Validation (UIBK)

Leadership and Management structure PROJECT LEADERSHIP MANAGEMENT BOARD OF WP LEADERS WP1 PROJECT MANAGEMENT AIE WP2 IFRRO WP3 FEP WP4 CINECA WP5 MVB WP6 EVA WP7 UIBK « ASSEMBLY of ALL PARTNERS » ALL PARTNERS « GENERAL ASSEMBLY » CONTRACTING PARTNERS

ARROW Workflow From the library request: -> Library submits a query to ARROW to a licence/information about a licence: -> RRO provides feedback to ARROW and ARROW to library □ Based on metadata exchange □ Works on step by step metadata enrichment □ Involves Libraries, BiPs and RROs □ ARROW as interoperability facilitator □ to access and query different systems □ to retrieve the relevant data □ to process and exchange this data with other systems □ to add complementary data from other systems □ to produce new meaningful information Information needed is stored in the systems of different organisations for their own specific purposes.

Workflow Based on Quality controlled Information sources Library interface Matching records Clustering editions VIAF 1st data collection BiP TEL Matching and clustering 2nd data collection RRO Matching records 3rd data collection ROW AWR Validation

Role of Libraries Libraries as End User □ Query the ARROW system to retrieve info on rights status □ Search ARROW □ Validate retrieved results and/or refine search Libraries as Metadata Provider □ TEL: ARROW bibliographic metadata provider for library domain □ VIAF: ARROW authors metadata provider □ National Libraries provide quality □ metadata to TEL □ authority file to VIAF

Role of TEL TEL as Metadata Provider □ Match library query with available records □ Purpose: identify the work □ Produce enriched record for the work □ Retrieve records of other manifestations of the same work □ Cluster the retrieved manifestation records in a work record

Role of BIPs BIPs as Metadata Provider □ Provide data about in print/out of print status □ Provide data about publishers □ Add new books/manifestations records of the work BIPs as End user □ Receive work level information &clustered manifestations □ Register International Standard Text Code (ISTC)

Role of RROs RROs as Metadata Provider □ Provide data about authors and publishers □ Provide data about available licenses RROs as End user □ Check Orphan Works Registry on behalf of rightholders □ Issue licences, according to national framework RROs as Orphan Works Registry Manager □ Validate declarations and requests

Pilot countries and early users  ARROW pilots February – December 2010 in:  France  Germany  Spain  United Kingdom

Benefit of using ARROW ARROW search = 5 % of Manual search time

Time save using ARROW Search for author, publisher, work, status

Business Model Key Elements* * To be refined under ARROW plus starting 1 April Organisational Background 2. Value Propositions  Competitive advantage 3. Business Architecture 4. Funding Model and budget

Business Model 1. Organisational background  Identification of  Rights  Authors and Publisher  Right status  Facilitate Rights Clearance  Build Registry of Orphan Works (ROW)  Key strategies:  Close information gap; enhance cost efficiency

Business Model 2. Value Propositions  Core service :Facilitate search  Interoperability :Open standards deployment  Competitive advantage : Include all stakeholders  Authors; Publishers; RROs; Libraries  Standards bodies  Business neutral : Open to all interested  Libraries; commercial users; publishers; authors  Collective Management Organisations (CMO)

ARROW Business Model 3. Business Architecture  Rights Information Infrastructure (RII)  ARROW Data Centre: Manages work flow; Website  Query; Retrieve information  Processes information in existing registries The European Library (TEL) Books in Print Databases (BiP) Reproduction Rights Organisations (RRO)  ARROW Works Registry (AWR)  Collection of all information from the workflow  Registry of Orphan Works (ROW)

ARROW Business Model 4. Funding Model  Financial support from European Commission  System Development and further Enhancement  Fee per use  Subscription  Larger users and multiple use  Public institutions  Flat fee per inhabitant - € 0,0011 Allows free use in all public institutions

FURTHER INFORMATION ARROW Plus is a Best Practice Network selected under the ICT Policy Support Programme (ICT PSP)