NATIONAL JUDICIARY NETWORK PROJECT Ali KAYA President of IT Department Ministry of Justice, Turkey U Y A P

UYAP is an e-justice system as a part of the e-government, which has been developed in order to ensure fast, reliable, soundly operated and accurate judicial system. As a central network project, it includes all of the courts, public prosecutors services, prisons, other judicial institutions and other government departments in Turkey. All these are equiped with computers, case management systems, network and internet connection and given access to all the legislation, the decisions of the Court of Cassation and judicial records. WHAT IS U Y A P?

Number of the Judges and Prosecutors High Criminal Courts Centres134 Courthouses587 Judges6.199 Public prosecutors4.114 Administrative judges1.259 Personnel Forensic Medicine Units63 Penitentiary and Detention Houses371 UYAP has been designed in order to improve the functioning and efficiency of the judiciary and to create an effective and less bureaucratic judicial system for the concerned institutions and individuals

The Annual Number of Case in Turkey Presecution Files Criminal Cases Civil Lawcases Administrative Cases Enforcement Cases All judiciary processes, case management, trials, correspondence and transactions were transmitted into the electronic environment which enables paperless office structure.

ERP –Personel Management –Training Management –Supply Management –Procurement Management –Financial Management Judiciary Functions –Public Prosecuters Services –Penal Law Services –Civil Law Services –Enforcement-Bankruptcy Services –Administrative Law Services –Convict-Arrest Management –Forensic Medicine Common Functions – –Electronic forum –Data Bank –Internet –Word Processor –Verdict Support Ministry of Justice Central Units Supreme Court Court Houses Penal Law Public Prosecuters Civil Law Enforcement- Bankruptcy Record of Convictions and statistics Administrative Jurisdication Administrative Law Tax Law Forensic Medicine Prisons Occupational Units Public Houses and baby nursery Supporting Functions –Occuputional units –Judge houses and resort units –Library –Health –Archives –Baby nursery Judge houses and resort units Functional Scope

UYAP Supreme Court of Appeals MOJ – Central Units Provincial Units Court of Constitution High Commission of Election All of the judicial units and agencies currently make use of ICT in their daily lives as all processes and transactions were transmitted into electronic environment.

UYDU INTERNET ADLİYE CEZAEVİ TÜRK TELEKOM Metro Ethernet ADLİYE CEZAEVİADLİYE Metroethernet 20 Mb MetroEthernet 2x2 Mb G.SHDSL 2Mb G.SHDSL 1 Mb ADSL UYAP SİSTEM MERKEZİ (Şaşmaz)TÜRKSAT (Gölbaşı) 3G WAN and LAN were completed All judiciary units were connected to with each other via sole central network. This connection was provided through territorial lines and satellite. These Connection types are the substitutes for each other.

8 HARDWARE DISTRIBUTED Personal Computers Laptops Laser Printers Portable Printers Power Supplies (1 KVA) Scanners Structural Cables Power Supplies ( KVA) 87 In due course, all hardware has been upgraded and also software has been improved and updated by the own project team of IT department of Ministry of Justice itself.

UYAP trainings have been given in modern laboratories in practical way Republic of Turkey Ministry of Justice Basic Computer Training: UYAP Training: All staff All personnel have been trained through internet by using distance learning

DISTANCE TRAINING 10 DISTANCE TRAINING

With the Decision Support System, procedural mistakes are reduced to a minimum level. The aims of this facility are to prevent procedural errors during legal proceeding, to minimise other possible errors, to provide accuracy and speed to the legal proceedings and to accumulate public trust in justice. (1.350 warning have been produced in the system till this time and they are presented for the use of the users. Also, warning is still being produced on the Laws.) DECISION SUPPORT SYSTEM

The Document Management System (DMS) in our Ministry has been integrated and exchange of the electronic documents between the provinces and centre has been started. At present, all kinds of data, Information, documents are flowing in documentation management system between MOJ and other units electronically. 12 DOCUMENT MANAGEMENT SYSTEM

Procedures, among the branches of the justice system and other relevant official bodies, have been totally integrated and automated on electronic signature infrastructure in UYAP, establishing electronic office atmosphere that not need paperwork. Until now, personnel have applied for the e- signature and of them have been given their e- signature. It was required by a regulation by the Ministry of Justice that documents will no longer be circulated physically among the judicial units after All the documents will be required to be sent in the electronic environment, which are signed by e- signature. The usage of electronic signature paves the way for saving from costs, time and labour force in judicial processes. 13 ELECTRONIC SIGNATURE

The mobile legal sources: everyone can access legal sources with their mobile phones It was created a Databank of information on relevant legislation, regulations, circulars, template texts, holding of the courts, jurisprudence, circulars, studies, examplary texts, template texts, sample decisions UYAP DATABANK

Integration between UYAP I & UYAP II Integration between subsystems –Public Prosecuters, –Courts, –Forensic Medicine, –Prisons, etc. Record of Convictiond Supreme Court Gendarmery Population and Citizenship (MERNİS) Constitutional Court Land & Cadastre Council of state Prosecuters Courts Enforcement-Bank. Prisons Forensic Medicine Administrative Law UYAP I UYAP II Ministries Supreme Court of Public Accounts Police Integration with other systems –Supreme Court, –Record of convictions and statistics –Population and Citizenship Unit, –General Directorate Of Land Registry & Cadastre, –Ministries, –Police Departments, etc. Integration Scope Apart from all judicial organisations which are fully integrated internally, the number external institutions that are integrated in UYAP has exceeded 27

17 The Number of Online Search on Birth Database called MERNİS The number of online search for family record on MERNİS Saving thanks to Mernis integration : € The number of online search on criminal records database Saving thanks to criminal records integration : € SAVİNGS OF INTEGRATİON

18 The number of online search on police database (POL-NET) Saving thanks to POL-NET integration : € Online confiscation on traffic records of POL- NET Saving thanks to traffic records of POL-NET integration € Saving thanks to KİHBİ integration € Number of online communication among judicial units Saving thanks to online communication among judicial units € SAVİNGS OF INTEGRATİON

19 Citizens can reach and examine their case information via Internet and learn the hearing days without going courts. By using their electronic or mobile signature they can examine their files through internet. UYAP CITIZEN PORTAL

Litigate a claim or dispute to court through electronic means, Review his cases via electronics means Submit his petition with electronic signature online via UYAP. Litigate a claim or dispute to court through electronic means, Review his cases via electronics means Submit his petition with electronic signature online via UYAP. 20 According to the latest figures, lawyers have been registered to the lawyer’s portal, and of them use this system effectively UYAP LAWYER PORTAL

21

UYAP MOBİL The courts or public prosecutors can also send SMS to the citizen’s mobile phone instead of preparing legal summons

UYAP MOBİL GBT (2010)  At around 1000 arrest decision is given daily  The number of wanted people is now  the number of people issued arrest warrant in 2009 is  After the introduction of the project it is understood that 3850 wanted people are already in prison.  Hand terminals are used for search  At the first stage 1000 gendarmerie use the system

24 LEGAL AID WEBPAGE

UYAP SYSTEM CENTRE The capacity of the centre is sufficient for more than seventy thousand users.

By the use of up to date information technologies the services that are given to the public about judicial processes are higher qualitiy. UYAP GAINS

Minimizing the judicial mistakes Ability of tracking a person’s whole judicial history Reaching different case files of a person Catching the fugitives %100 management of prisons Adaptation of users to new laws Fully online and workflow driven processes Minimized paper work by the use of DMS and integration Integration with other government units Reaching the data online when needed No data repitition Government & Judicial Process Gains

All takeover files from previous year can be prepared within instantly. Easy and fair dispatch of the files and works of courts and enforcement units is ensured. Prevention of corruption: Destruction of files are impossible because of electronic recording and all the activities are logged in the system. Transparency in terms of accountability and data accuracy:

UYAP Roll Out MAP COURTHOUSES AND ADMİNİSTRATİVE COUNTY COURTS WHİCH WERE TAKEN İNTO OPERATİON AFTER COMPLETİNG THEİR TRAİNİNG PROCESS

The Number of Document # of Users # of Concurrent Processes1.750 # of New Files per a day Average System Login per a day #SQL per second3.200 # of Documents per a Day (Insert-Edit) # of Read Documents lines of Code More than user interfaces More than reports and document templates lines of Code More than user interfaces More than reports and document templates 30 UYAP With NUMBERS

CRIMINAL COURTS PROCESS BEFORE UYAP AFTER UYAP Writing edits3-5 mn.3 mn. Post lists10-20 mn.1 mn. Statistics15-20 day15-20 mn. Criminal record1-15 day1 mn. Birth Certificate1-15 mn.1 mn. Take over files7-15 day1 mn Transfering files15-20 day2-3 mn. Promotions1 day0–1 mn. Annual statistics1 week0–5 mn. 31 Before and after UYAP

IDS IPS Antivirüs İçerik Denetimi Firewall In the system all recognised security hardware and software are preferred. All data is backed up instanly and regularly in the recovery center. NAT SECURITYSECURITY

UYAP works on Intranet UYAP works on Intranet SİSTEM MERKEZİ NETWORK SECURITY IDSIPS Antivirüs Firewall Content check NAT VPN Sistem Merkezi

INTEGRATING WITH THE OTHER COUNTRIES The UYAP database can be connected to the databases of the other states and can form a broadened network Achieving this goal will result in secure and swift transition of international requests such as rogatory letters, extradition matters and transfer of sentenced persons. Apart from these, UYAP case and document management system and word processor software were designed to be independently used by other judicial systems. So, it is completely possible to import these main components to other countries as they have already been transferred other related institutions in Turkey.

35 VIDEO- CONFERENCE SYSTEMS The other important technological feature is the usage of “video recording” and “video conferencing systems”, set up in 225 heavy criminal courts all over the Turkey and were rolled out in 225 heavy criminal courts. Thanks to this system any of the witness, victim or offenders who live far away from the court, even in different continents can be questioned.

SAVINGS OF UYAP 36 ENVIRONMENTALLY FRIENDLY

37 THE AWARDS

38 In 2009, UYAP distance learning Portal has been selected the winner of Informatics Star Prize in Turkey. THE AWARDS

39 THE AWARDS

40 THE AWARDS Ministry of Justice of Turkey has been selected as one of the 15 winners of Oracle's 'Enable the Eco-Enterprise' award.

41 THE AWARDS SMS Information System has been awarded with the public prize of eGovernment Awards 2009 by the European Commission

42 THE AWARDS

GERMAN MINISTRY OF JUSTICE DELEGATION

MINISTRY OF JUSTICE DELEGATION FROM BRITAIN

45 COMMENTSCOMMENTS

Thank you very much for your attention If you have any questions please don’t hesitate to contact Thank you very much for your attention If you have any questions please don’t hesitate to contact FINALLYFINALLY