Developing Workplace Safety Teams Presented by: Greg Manuel, Loss Control Manager

© Copyright 2012 The Sandner Group Claims Management. All rights reserved. Benefits of an Effective Safety Program Reducing workers’ compensation costs Reduces the frequency and severity of work related injuries Improves employee morale and productivity Helps compliance with OSHA regs

© Copyright 2012 The Sandner Group Claims Management. All rights reserved. Experience Modification Factor EMF or Mod Rate Discount Surcharge $100, EMF = $20,000 Discount 1.20 EMF = $20,000 Surcharge

© Copyright 2012 The Sandner Group Claims Management. All rights reserved. 7 Loss Control Tools Safety Director and Committee Effective Training and Supervision Hazard Identification and Risk Assessment Accident Investigation Root Cause Analysis Implement Corrective and Preventive Actions Evaluate Program Effectiveness

© Copyright 2012 The Sandner Group Claims Management. All rights reserved. For Safety Initiatives To be Effective, Management Must: Demonstrate full commitment to safety Carefully select members for a safety committee Allocate time for safety committee activity including meetings, training, and inspections Implement hazard controls that will reduce risk Enforce rules that discourage at risk behaviors

© Copyright 2012 The Sandner Group Claims Management. All rights reserved. Management Commitment and Employee Involvement Management commitment provides the motivating force and resources for organizing and controlling safety activities Management commitment and employee involvement are complementary Employee involvement provides the means through which employees develop and implement their own commitment to safety

© Copyright 2012 The Sandner Group Claims Management. All rights reserved. Management Commitment and Employee Involvement Recommended Actions: Clearly communicate a company safety policy Establish and communicate clear goals and objectives for the safety program Provide visible top level involvement in implementing the program

© Copyright 2012 The Sandner Group Claims Management. All rights reserved. Management Commitment and Employee Involvement Encourage involvement from all employee groups in the program –Inspection or hazard analysis teams –Developing or revising safe work rules –Training new hires or co-workers –Assisting in accident investigations

© Copyright 2012 The Sandner Group Claims Management. All rights reserved. Management Commitment and Employee Involvement Provide adequate authority and resources to responsible parties Hold safety committee, supervisors, and employees accountable for meeting their responsibilities Evaluate program effectiveness at least annually to identify strengths and weaknesses and promote continual improvement

© Copyright 2012 The Sandner Group Claims Management. All rights reserved. Safety Committee Activity Transform district safety vision into definable goals Target safety needs and activities Schedule and perform district safety surveys Assure follow-up on identified safety issues Review safety training effectiveness

© Copyright 2012 The Sandner Group Claims Management. All rights reserved. Safety Committee Members District Safety Director District Business Official Claims Coordinator Employee Group Representatives Site Representatives WC Loss Control Representative

© Copyright 2012 The Sandner Group Claims Management. All rights reserved. Safety Surveys and Analysis Recommended Actions for Hazard Identification: Conduct comprehensive initial and periodic inspections for hazard identification Review losses and perform root cause analysis Implement effective corrective actions Review historical loss data

© Copyright 2012 The Sandner Group Claims Management. All rights reserved. Safety Surveys and Analysis Recommended Actions: Provide a reliable system for employees to notify management about hazardous conditions and to receive timely and appropriate responses

© Copyright 2012 The Sandner Group Claims Management. All rights reserved. Safety Surveys and Analysis Recommended Actions: Conduct investigation of accidents and “near miss” incidents so that a method for prevention is identified Analyze injury trends over time so that patterns with common causes can be identified and prevented Perform Root Cause Analysis

© Copyright 2012 The Sandner Group Claims Management. All rights reserved.

Hierarchy of Hazard Control Techniques Engineering techniques Administrative controls Effective supervision Procedures for safe work Provision of personal protective equipment

© Copyright 2012 The Sandner Group Claims Management. All rights reserved. Hazard Identification and Control Recommended Actions: Establish a company wide accident reporting policy Plan and prepare for emergencies –Training and drills, as needed Establish an emergency medical plan –First aid on site –Physician and emergency care nearby

© Copyright 2012 The Sandner Group Claims Management. All rights reserved. WARNING IF YOU THINK OSHA IS A SMALL TOWN IN WISCONSIN YOU’RE IN TROUBLE.

© Copyright 2012 The Sandner Group Claims Management. All rights reserved. General Duty Clause 5 (a) 1 “each employer shall furnish employees a place of employment free from recognized hazards that are causing or are likely to cause death or serious physical harm to employees”

© Copyright 2012 The Sandner Group Claims Management. All rights reserved. OSHA = Private Sector Employers IDOL = Public Sector Employers CFR 29 Good News! It’s only 1662 pages long!

© Copyright 2012 The Sandner Group Claims Management. All rights reserved. Employee Training Recommended Actions: Ensure all employees understand the hazards to which they may be exposed Ensure all employees know how to prevent injury from exposure to these hazards

© Copyright 2012 The Sandner Group Claims Management. All rights reserved. Employee Training Recommended Actions: Ensure that supervisors carry out their safety responsibilities, including: –Analyzing the work under their supervision to identify potential hazards –Develop and follow hazard control rules for their department –Performance feedback and enforcement of safe work practices

© Copyright 2012 The Sandner Group Claims Management. All rights reserved. Leading Causes of Loss for Schools Material handling injuries involving lifting, pushing, and pulling Slips, trips, and falls both indoors and outdoors

© Copyright 2012 The Sandner Group Claims Management. All rights reserved. Leading Causes of Loss All Other Categories % Student Aggression % Cumulative/Repetitive Trauma % 1883 Claims over 5 year period

© Copyright 2012 The Sandner Group Claims Management. All rights reserved. Slips, Trips, and Falls Common hazards include: –Floor and Stair Conditions –Ice and Snow –Housekeeping –Cords and Cables –Ladders –Standing on furniture

© Copyright 2012 The Sandner Group Claims Management. All rights reserved. Slips, Trips and Falls Methods of Control: –Maintenance and Housekeeping –Safety Surveys –Behavioral Observations and Correction

© Copyright 2012 The Sandner Group Claims Management. All rights reserved. Maintenance and Housekeeping Maintenance –Preventive maintenance is critical –Inspect walking and working surfaces on a regular basis –When hazards are identified, set a reasonable timetable for correction Housekeeping –Establish requirements and guidelines –Survey housekeeping quality –Review high exposure areas –Implement a spill response plan

© Copyright 2012 The Sandner Group Claims Management. All rights reserved. Slips, Trips and Falls Interior Hazards Leading interior fall hazards: –Material or Liquids –Housekeeping –Maintenance

© Copyright 2012 The Sandner Group Claims Management. All rights reserved. Slips, Trips and Falls Interior Hazards Control Wet Areas –Water Fountains –Sinks and Lab Stations –Custodial Closets –Wet Entryways

© Copyright 2012 The Sandner Group Claims Management. All rights reserved. Slips, Trips and Falls Interior Hazards Mats and Runners –Good Slip Protections –Absorb Liquids –Must Be Maintained and Used Properly

© Copyright 2012 The Sandner Group Claims Management. All rights reserved.

Slips, Trips and Falls Interior Hazards Material on the Floor –A Continuous Issue –Everyone’s Responsibility

© Copyright 2012 The Sandner Group Claims Management. All rights reserved.

Slips, Trips and Falls Interior Hazards Hoses and cords should be properly stored when not in use. Messy work areas are directly related to injuries. Effective supervision and district safety rules should prevent this.

© Copyright 2012 The Sandner Group Claims Management. All rights reserved. Slip, Trip and Fall Interior Hazards Protect Cables and Cords

© Copyright 2012 The Sandner Group Claims Management. All rights reserved. Ladder Fall Hazards Approximately 30,000 ladder injuries occur each year Most are attributed to improper use About half of the injuries sustained from falling from a ladder result in time off work

© Copyright 2012 The Sandner Group Claims Management. All rights reserved. Ladder Fall Hazards Ladders must be: –Stored and maintained properly –Kept readily available for use to prevent unsafe climbing on chairs, tables, etc. –Discarded if damaged or not suitable for use

© Copyright 2012 The Sandner Group Claims Management. All rights reserved. Engineering Control in place: District will only use type I Industrial ladders. Administrative Control in place: Helper must be present when climbing higher than 10’. Ladder Hazard Controls

© Copyright 2012 The Sandner Group Claims Management. All rights reserved. Interior Fall Hazards Serious injuries can result from: –Misuse of chairs, desks, or file cabinets –Improper use of ladders and stools

© Copyright 2012 The Sandner Group Claims Management. All rights reserved. Exterior Fall Hazards Leading exterior fall hazards: –Cracked and uneven surfaces –Ice and Snow –Poorly marked hazards

© Copyright 2012 The Sandner Group Claims Management. All rights reserved. Slips, Trips and Falls Exterior Hazards Properly marked surfaces: –Show elevation changes –Access points –Traffic controls

© Copyright 2012 The Sandner Group Claims Management. All rights reserved. Slips, Trips and Falls Exterior Hazards Snow and ice removal –All standard entrances –All entry routes –All emergency exits –Continuous attention needed

© Copyright 2012 The Sandner Group Claims Management. All rights reserved. Which Area Represents the Safest Work Area?

© Copyright 2012 The Sandner Group Claims Management. All rights reserved.

? Questions ? My contact information: Greg Manuel Loss Control Manager Sandner Group Claim Management