2014 e-ISuite CTSP Presentation 2014 e-ISuite CTSP Presentation

e-ISuite Enterprise and Site Internet Connection REQUIRED e-ISuite Enterprise Agency Office e-ISuite Remote Site Server e-ISuite Client Machine Internet Connection OPTIONAL e-ISuite Client Machine Data can be exchanged between Enterprise and Site via portable media device or internet connection if available

e-ISuite Incident Life Cycle Enterprise transistions to Site Enterprise Creates Transition File Site imports transition file Site Transitions back to Enterprise Site Creates Transition File Enterprise uploads transition File e-ISuite Circle of Life for an Incident e-ISuite Circle of Life for an Incident

Differences between I-Suite and e-ISuite e-ISuite Site installed on Server only e-ISuite Enterprise available with internet access Ability to roster any resource type to any other resource type Data Steward role now performs ROSS Import and Financial Export IAP forms generated based on the data entered and incorporate DHS format Improved ROSS Import flow Improved Custom Reports process Ability for multiple cost records per day Improved Cost Projections process Changes/improvements in many reports These and many more changes will be included in a separate document

e-ISuite Access Enterprise User Accounts are set up through NAP and brought into e-ISuite by an Account Manager, who then assigns roles Site User Accounts are established by the Account Manager during the initial set-up of the database (not associated with NAP) – roles are assigned at that time Differences in roles in e-ISuite: ◦ Account Manager (similar to I-Suite DB Admin role) ◦ Data Steward (similar to I-Suite Data Admin role) ◦ Combined Check-in/Demob ◦ Other roles remain intact

NESS Application Portal (NAP) e-ISuite Enterprise is hosted at NITC in Kansas City, MO NAP accounts are requested and created through the NAP webpage When e-ISuite is deployed, NAP accounts will be required to access Enterprise Information will be distributed when the application is deployed and NAP accounts are needed Site does not require NAP accounts bit a NAP account will be required to transition data to Enterprise

Field Testing and IMT Involvement Field Testing is scheduled to begin in May IMTs will be contacted to arrange for arrival date of e-ISuite testers e-ISuite will be run parallel with I-Suite by the testers Approximately 3 – 5 testers Testers will need: ◦ Network access ◦ Work space ◦ Camping Space ◦ Logistical needs such as meals and shower access Testers will: ◦ Likely not be present for the duration of the incident ◦ Invite IMT members to use e-ISuite ◦ Invite and encourage feedback from the IMT members ◦ Attempt to minimize impacts on the IMT If interested in participating in Field Testing, please contact Gina Bald at

Updated e-ISuite Schedule Field testing - May through October 2014 Train-the-Trainer sessions - October/November 2014 Training to begin in geographic areas according to their needs after November Full deployment of e-ISuite in November/December 2014 I-Suite decommissioned in December 2015

Resources Available for Help Webpage: ◦ User Guide ◦ Instructor Manual ◦ On-line training modules ◦ Quick Reference Cards (QRCs) ◦ NAP Information ◦ Other documents and help as developed Within-application Help

Coming Attractions After the first release, other improvements will include: Glidepath functionality Training Specialist module Supply Injury/Illness Data Warehouse access to generate reports to assist with upward reporting and other needs And more in future releases

I-SUITE 2014 UPDATE

Database Admin Change to the ROSS Import Process ◦ Download Steps have changed ◦ Import file will download in a.xls file format ◦ Agency machines may have permission issues when trying to Download the import file  Tip: To Download the File, hold the CTRL Key down when you click “View Report” until you get the “Save as” dialog box ◦ An updated Quick Reference Card (QRC) is available on the I- Suite Webpage ◦ I-Suite will support old and new import file types ◦ Working with the ROSS Contractor to make the report download process more intuitive

Version Released January 28, 2014 The primary focus of this release is to replace the collection of the Social Security Number (SSN) with the Employee Common Identifier (ECI) for casual (AD) employees ◦ DO NOT install version Update mid-incident if Social Security Numbers have been entered for Casual (AD) employees. ◦ Version control is critical for the transition from SSN to ECI.  Insure ALL machines are running the same version ◦ Any database from a previous I-Suite version that is currently attached or attached in the future will update to include the new ECI field. The following slides will address Version module updates

Time The collection of the Social Security Number is replaced with the Employee Common Identifier (ECI) for casual (AD) employees. ◦ The ECI is a unique 10 digit number issued to casual employees from their agency’s payment center during the annual or new casual hiring process. ◦ I-Suite ECI Changes  Removes the collection of the Social Security Number (SSN)  Adds new field to collect Employee Common Identifier (ECI)  ECI will print on an original OF-288. ◦ Never enter the SSN in place of the ECI ◦ A link to the NWCG ECI letter is available on the I-Suite home page ◦ User Guide is updated with new ECI process. Identified and corrected error causing time postings to intermittently drop

IAP ICS-204 ◦ Incorrect formatting changes will no longer occur when using the insert/copy/paste option SUPPLY Items Currently Issued Report ◦ No longer displays returned supply items. ◦ No longer displays consumable supply items.

Patch 14-1 Version Tentative Release April 1, 2014 AD Rate Update Time Reports ◦ Reassigned resources will no longer display on the following Reports:  Missing Days of Posting  No Postings Prior Full Release -Version Tentative Release May 1, 2014 Changes from Patch 14-1 Reference Data Updates ◦ Kind Codes ◦ Home Units

I-Suite 2014 and Beyond I-Suite is scheduled for decommission December 2015 Supply Module will continue to be supported until decommission ◦ Contact Gina Bald if interested in using Supply Minimal changes to application and support material

Demonstration of e-ISuite