FACULTY CREDENTIALING Academic Affairs May 2013

OVERVIEW What you will learn: Introduction to Credentialing Palm Beach State’s Credentialing Criteria Manual The Process of Online Faculty Credentialing The Role of Academic Services Review of your learning: Online Assessment of Learning

CREDENTIALING OVERVIEW What is faculty credentialing, and why is it important? Faculty credentialing is a process that ensures faculty are qualified to teach in their subject area. It is important because we want quality faculty. It is a vital part of accreditation process for the Southern Association of Colleges and Schools (SACS).

CREDENTIALING OVERVIEW What qualifies a person to teach? In most cases, a person’s educational background determines what they can teach. In some vocational areas, a person’s professional experience and certain licensures are also needed to qualify.

CREDENTIALING OVERVIEW Who should be credentialed to teach? All persons who have direct instructional activity in a class must be credentialed, including primary and secondary instructors. Non-employees who teach through an agency or contract must also be credentialed – please see the web page at -and-reference/faculty-credentialing-tools/credentialing-non- employees.aspx -and-reference/faculty-credentialing-tools/credentialing-non- employees.aspx

CREDENTIALING MANUAL The credentialing criteria in the Academic Management Manual were developed for every course at Palm Beach State College. This manual must be used to compare the faculty member’s qualifications to the Palm Beach State College standard for that course.

CREDENTIALING MANUAL The Credentialing Manual is available online at: cservices/information-and- reference/academic-management- manual/default.aspx cservices/information-and- reference/academic-management- manual/default.aspx and in effect for the current Academic Year, and will be used as written.

THE ONLINE FACULTY CREDENTIALING PROCESS The process of online credentialing and loading of instructors to classes must occur in the following sequence. SELECT FACULTY New Faculty/ Existing Faculty SELECT FACULTY New Faculty/ Existing Faculty APPROVAL PROCESS Dean’s Council (credit/prep/PSAV) or Associate Dean/Dean (CCE/Avocational) APPROVAL PROCESS Dean’s Council (credit/prep/PSAV) or Associate Dean/Dean (CCE/Avocational) COMPLETION PROCESS If approved, send to Academic Services for entry into PantherNet COMPLETION PROCESS If approved, send to Academic Services for entry into PantherNet REVIEW PROCESS Approval Path Group REVIEW PROCESS Approval Path Group

TIMELINES and SEQUENCE Why is the sequence important? Faculty should have all credentials reviewed and approved PRIOR to being hired to teach. In the new Instructor Resource Management (IRM) system, instructors must be credentialed and loaded to a class PRIOR to being reported to Human Resources via a Personnel Action Form.

PREPARE FACULTY ROSTER The Faculty Roster is a summary document that details an instructor’s qualifications Document includes: o Degrees earned o Graduate courses that qualify a person to teach o Licensure and certifications o Relevant professional experience o Proposed courses to be taught

APPROVAL – CREDIT, PREP and PSAV The Deans’ Council and VPAA must review and approve any faculty member proposed to teach in any credit, prep or PSAV course.

APPROVAL – CREDIT, PREP and PSAV  Step 1 – Begin a new credential request through Online Faculty Credentialing Database (OFCD)  Step 2 – Select existing faculty or add new faculty and enter new information  Step 3 - Fill-in faculty roster screens making sure all relevant credentials and information are entered  Step 4 – Set up Approval Path to review the roster

APPROVAL – CREDIT, PREP and PSAV  Step 5 – Send to Deans’ Council for review (5 votes including the VPAA to approve the request)  Step 6 – Once approved, send to Academic Services for entry into the IRM

APPROVAL – CCE and Avocational  Step 1 – Follow Steps 1 – 4 approval process for credit course  Step 2 – Send to Academic Services for entry into the IRM

Role of Academic Services Academic Services staff DOES NOT re-review the approved Faculty Roster as to the instructor’s qualifications to teach. Academic Services staff will be the only college personnel who have security access to add or modify credentials in OFCD and PantherNet system Credentials will be loaded immediately once the approved faculty rosters are on queue in the OFCD

FOR ANY QUESTIONS Please call or Clarisse May, academic coordinator at Academic Services. Click through to proceed to ‘question and answer’ section.

Question 1 Who can enter faculty credentials into the PantherNet system? (click the box next to your response) – A. Deans – B. Associate Deans – C. Administrative Assistants – D. Academic Services

Correct! Excellent! Yes, only Academic Services staff will have the ability to add or update Faculty Credentials on PantherNet or OFCD. Please click the arrow box to progress to the next question.

Sorry, incorrect! Please click the arrow box and try again!

Question 2 Which should happen first in hiring an adjunct faculty member? (click the box next to your response) – A. They should be loaded onto the class – B. They should be credentialed to teach – C. They should be reported to HR for payment – D. They should be given student assessments

Correct! That’s it! Yes, a faculty member should be credentialed to teach prior to teaching and reporting to HR for payment Please click the arrow box to progress to the next question.

Sorry, incorrect! Please click the arrow box and try again!

Question 3 Who can approve faculty credentials for Credit courses? (click the box next to your response) – A. Associate Deans – B. Program Coordinators – C. Deans and VPAA – D. Academic Services staff

Correct! Great! Yes, only the deans and VPAA can approve credentials for credit courses, with the VPAA having final approval. Please click the arrow box to progress to the next question.

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Question 4 Does CCE and Avocational faculty need approval from the Deans’ Council? (click the box next to your response) – A. True – B. False

Correct! False! CCE and Avocational courses are only approved by the dean or associate deans or program managers. Please click the arrow box to progress to the next question.

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Question 5 If non-employee status are teaching in a class, they do not need to be credentialed. (click the box next to your response) – A. True – B. False

Correct! Yes, all faculty teaching MUST be credentialed and listed on the class as either a primary or secondary instructor. Please click the arrow box to progress to the next question.

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Question 6 The Palm Beach State College Manual (click the box next to your response) – A. Can be used as a general guide – B. Is only for credit courses – C. Must be used for all courses – D. Can be changed throughout the year

Correct! Yes, the credentialing manual MUST be used for all courses, and in effect as written for the current Academic Year. Please click the arrow box to conclude the tutorial.

Sorry, incorrect! Please click the arrow box and try again!

Finished!  You have successfully completed the tutorial for Faculty Credentialing. If you answered a few questions incorrectly, please repeat the tutorial as many times as you need.  This tutorial presentation is available online at reference/faculty-credentialing-tools/default.aspx (change link) reference/faculty-credentialing-tools/default.aspx  All resources on Faculty Credentialing are online at reference/faculty-credentialing-tools/default.aspx reference/faculty-credentialing-tools/default.aspx Please send any comments to