Microsoft Office Illustrated Introductory, Premium Edition with Charts Working

2Working with Charts  Plan and design a chart  Create a chart  Move and resize a chart  Edit a chart Objectives

3Working with Charts Objectives  Format a chart  Enhance a chart  Annotate and draw on a chart  Preview and print a chart

4Working with Charts Unit Introduction  Worksheets are not always the best way to present data to others –Information in a range or worksheet can be displayed in a chart –Charts allow you to communicate the relationships in worksheet data using pictures

5Working with Charts Planning and Designing a Chart  Chart planning guidelines –Determine purpose of chart –Identify data relationships –Determine results with chart type –Identify worksheet data –Sketch the chart and decide on chart elements

6Working with Charts Common chart types Planning and Designing a Chart

7Working with Charts Planning and Designing a Chart (cont.)  Chart elements –The horizontal axis (x-axis) is also called the category axis –The vertical axis (y-axis) is also called the value axis –Area inside the axis is called the plot area –The scale of measure on the y-axis is identified by tick marks –A data point is the value in a cell –A data marker represents the data point in the chart –A group of related data points is a data series

8Working with Charts Planning and Designing a Chart (cont.) Data marker Category (x) axis Category (y) axis Data series Plot area Tick mark

9Working with Charts Creating a Chart  To create a chart, first select a range of data –Use the Excel Chart Wizard to create a chart Choose the chart typeChoose the chart type Choose the data to chart and how it appearsChoose the data to chart and how it appears Add chart optionsAdd chart options Determine chart placementDetermine chart placement –Can create a chart sheet, a separate sheet containing just the chart

10Working with Charts Creating a Chart (cont.) Legend Column labels Row labels Data range Chart object X-axis Y-axis

11Working with Charts Moving and Resizing a Chart  A chart is a graphic, or drawn object, and is not located in a specific cell or range –An object is an independent element on a worksheet –An object can be moved anywhere on the worksheet without affecting formulas or data –Resize a chart by moving a selection handle; move a chart by dragging it

12Working with Charts Moving and Resizing a Chart (cont.) Selection handle Common mouse pointers

13Working with Charts Editing a Chart  Changing data values in the worksheet automatically updates the chart Change value here… …see data marker change here

14Working with Charts Editing a Chart (cont.)  Rotating a 3-D chart –Other data series in the same chart can obscure columns or bars –Rotate the chart to get a better view by dragging the Corners object Corners object

15Working with Charts Formatting a Chart  Change a chart’s appearance by formatting it –The horizontal and vertical lines in a chart are called gridlines Change data series color Gridline

16Working with Charts Enhancing a Chart  Create titles, add graphics, or add background color Drop shadow Gridline Value axis title Category axis title

17Working with Charts Enhancing a Chart (cont.)  Changing text alignment in charts –Change text alignment of axis text to fit better in plot area –Double-click the axis to be modified, click the Alignment tab in the Format Axis dialog box, then change the degree number

18Working with Charts Annotating and Drawing on a Chart  A text annotation is a label that you add to a chart to further describe data –Use lines and arrows to point out exact locations you want to emphasize –Typing text in the formula bar creates annotation text

19Working with Charts Annotating and Drawing on a Chart (cont.) Annotation text Arrow

20Working with Charts Annotating and Drawing on a Chart (cont.)  Exploding a pie slice –Emphasize a pie slice in a pie chart –Click and drag the desired pie slice Exploded pie slice

21Working with Charts Previewing and Printing a Chart  Before printing, it’s a good idea to preview your chart –When you preview a chart, you see a copy of the chart exactly as it will appear on paper –The landscape page orientation runs text the long way on the page

22Working with Charts Previewing and Printing a Chart (cont.) Landscape page orientation

23Working with Charts Summary  Plan your chart  Create the chart  Resize, move, and edit the chart  Enhance the chart  Preview and print the chart