Updates on Student Record and ITT in-year Collection Catherine Benfield Alison Berry

Objectives Post-2007/08 review Changes for 2008/09 Future record specification changes ITT 2009/10 JACS

Student Record Post-Collection Workshops Invaluable feedback from HEIs on usability of: –Validation kit –Data collection system –Documentation –Reports issued by HESA

Student Record Post-Implementation Review Group Members from Statutory Customers and institutions (including nominated reps from SROC, ARC and UCISA) Has met monthly since January taking feedback from HESA, institutions and SCs

Student Record 2007/08 Data Quality Instance.EXCHANGE Instance.DESTOCM Instance.FROUTARR Instance.UCASAPPID EntryProfile.POSTCODE EntryProfile.NEWENT Student.GENDER

Changes for 2008/09

Record specification Maximum number of modules will be increased to 128 Coverage of LOADYRA etc. where Institution.INSTAPP=1 will be amended to exclude FE and PGR students Fields required for FE students at institutions in Wales have been updated Coverage of EntryProfile.PARED extended to include UCAS entrants in Wales and Northern Ireland StudentOnModule.MODCOUNT – new field for institutions in Wales

Guidance We are developing further guidance on these issues: –QUALTYPE and QUALGRADE –Modules –Indeterminate gender –Reduced Returns –Reason for Null

Instance.FUNDCOMP guidance Completion within Instance.FUNDCOMP should be recorded based on Annex E paragraph 23 bullet point 2 of HEFCE circular 2008/37 HEFCE has confirmed that if, at the time of the final assessment, a student already knows that they have passed a module, then submission of the final assessment in that specific module is not required to ensure the student is a completion for that module

StudentOnModule.MODOUT guidance StudentOnModule.MODOUT should be completed in accordance with HEFCE funding guidance (for English HEIs) on student completion against the rules as laid down in the circular 2008/37 Annex E paragraphs 22-31

Validation Postcodes –Format checks will be done as business rules and not in the schema NEWENT –??? GENDER –Exception check will flag more than one student coded as ‘indeterminate’

Validation kits Institutions surveyed about performance issues. Guidance on best use will follow More work at HESA to improve the performance of the kits Hyperlinks to field documentation will be available from the validation kit output

Data collection system HESA will set up the system to send an to the transaction owner when a transaction has completed processing HESA will make available the core, FPE/subject and FTE/cost centre analysis tables as downloadable files following a successful COMMIT transaction. (This will include all HESA derived fields – populations, tariff etc.) Review/improve code efficiency/performance in the main areas of Aardvark processing COMMIT-stage validation errors will be downloadable in CSV TEST COMMIT will be open for the majority of the collection

Check Documentation and Data Quality Reports Check documentation 2008/09 – some revisions have been made in response to SC requests HESA is planning to update the data quality reports that they issue to HEIs during the collection to make them more user friendly

Record Specification for 2009/10 Majority of changes 2009/10 were published in summer In addition a field will be added to the Instance entity as Instance.OWNINST for institutions to use if they wish as they currently do Student.OWNSTU Possibly some other valid entry and coverage changes – still work in progress Coding manual to be published in April

Student Record 2009/10

New Reduced Returns Student Associate Schemes (SAS): -Course.REDUCEDC = 06 -Instance.REDUCEDI = 06 Subject Knowledge Enhancement (SKE): -Course.REDUCEDC = 07 -Instance.REDUCEDI = 07

New Fields

Course.BURSARY This field indicates whether students on the course are eligible for NHS bursaries Coverage: All courses at institutions in England Valid entries: 0 Course not eligible for NHS bursaries 1 Entire course eligible for NHS bursaries 2 Part of the course eligible for NHS bursaries

Instance.INITIATIVES This field identifies students who are part of a specific scheme that is to be monitored independently Valid entries will change from year to year to reflect current schemes Coverage: Instances at institutions in England that are part of a named scheme Valid entries for 2009/10: 1 Life-long Learning Networks 2 Employer engagement co-funded students

Subject Knowledge Enhancement Course.SKEUNITS records the number of Subject Knowledge Enhancement (SKE) units completed during the course Course.SKEOS records whether an SKE course includes an overseas placement Instance.SKEITT records the institution at which an Subject Knowledge Enhancement (SKE) student will be undertaking their ITT

Student Associate Scheme Instance.SASDAYS records the number of Student Associate Scheme (SAS) days completed. 15 days is deemed to be successful completion Instance.SASSCHL records the reference number for the school at which the student undertakes their Student Associate Scheme (SAS) placement

Record specification for 2010/11 Consultation will be issued end April/early May Changes will be notified to institutions by end July 2009

JACS development (2012/13) Project ongoing between HESA and UCAS reviewing and developing the following subject/JACS areas: –Music –Complimentary Medicine –Nursing –Maths & Computing –Agriculture/Landscape Design –Languages –Sport Project will ensure JACS works for Foundation Degrees and other vocational qualifications Consultation due later this year – implementation for 2012/13

ITT Record 2009/10

Coverage New entrants on ITT courses –and Continuing students on ITT courses

Student.CRMODE (New) This field indicates the mode the student was reported on for the TDA census in their first year Example - A Student who originally registers as a full-time student, but fails one year of the course and re-takes as a part-time student, would have code 1 Full time returned in CRMODE and code 31 Part time in MODE Valid Entries: –1 Full time –2 Part time

Improvements to the Data Collection System Introduction of TEST COMMIT for the TDA file Deletion of individual records

Forthcoming Events: Student Intermediate Seminar – 13 th May – Leeds ITT Seminar – 24 th June – Birmingham Booking details and programme can be found at