Connecting with the Texas Immunization Registry via HL7 Format Understand How to send HL7 Immunization Information to the Texas Immunization Registry

Agenda 2 Team Introductions Overview –Why do this? –What is HL7? Getting Started – Review key documentation Next Steps

Introductions – Key Staff State Program Staff ImmTrac Manager – Lori Ashford Provider Relationship Management (PRM) Team Bill Carswell - Lead Marc Heymann – PRM Susan Keeler – Registration Rachelle Zani - Test Your Team Key Contact: Provider Contact(s): Technical Contact(s): Registration Contact: 3

Why Do This? States Objective - Improve the well-being of Texans Enhance the accuracy and timeliness of Immunization reporting by: Increasing the number of Providers submitting electronically Increase the number/proportion of reported events recorded in ImmTrac within 30 days What is in it for you? No need to enter data in both your EHR software and the States Immunization Registry Tool Immtrac Meaningful Use Incentives 4

Steps in HL7 On-Boarding Process Steps Discovery Registration Testing/Live File Submission File Processing and Maintenance Purpose Introduction to the process on the whole and received high-level explanation of what is required to Complete Stage 1 and move forward with Stage 2 Meaningful Use. Add first time registrants to ImmTrac, or update site agreement in the system; Determine Parent/Child Relationship; update site contacts; request Import Code Submit FTP requests; walk-through HL7 Validation Process with Provider/EHR; review submitted test files until promoted to live; address formatting questions and submission issues. Discover and process all incoming test and live HL7 files 5

Who is involved? StepsPeople 6 From HL7 TeamFrom Your Team DiscoveryMarc HeymannHL7 Coordinator Technical Resource(s) Provider Resource(s) RegistrationSusan KeelerRegistration Contact Testing/Live File Submission Rachelle ZaniHL7 Coordinator Technical Resource(s) Provider Resource(s) File Processing and Maintenance Rachelle Zani Bill Carswell Provider Resource(s) with support from Technical Resource(s)

NK1 = Next of kin Things about the patients parents MSH Message Header Things about your clinic and your EHR. PID = Patient Information Things about your patient PV1 = Patient Visit Things about the visit RXA = Pharmacy Treatment Administration Things about the treatment The HL7 File Format 7 MSH OPTIONAL

Discuss any questions you may have of the HL Implementation Guide File Format Data fields Web Attest, Registration, Test, and Going Live Processes Note: Schedule for uploading live data files is weekly, however during test feel free to submit as many files as possible to get the most feedback and get promoted to live faster! Next Steps 8

9 Appendix A – Documentation HL Implementation Guide (This guide details all the requirements and technical information for the HL7 Onboarding Process and HL7 file information) Secure FTP Connection Information & Registration